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Statewide Student Management System

The Statewide Student Management System is a comprehensive, state provided, web- based, electronic student information system for school districts to facilitate local, state and federal reporting requirements as well as to handle daily local functions (i.e. attendance, scheduling, discipline, etc.).

There are two components of the system:

  • Star_Student: The general education component that serves as the primary database (Century Consultants, Ltd.).
  • EasyIEP: An IEP writer and Census reporting tool for Special Education (Public Consulting Group).

At its inception, the SSMS was provided to districts at no cost and participation was voluntary. The Department of Education paid all costs associated with data conversion, training, maintenance and support. Any customization and additional features (i.e. Parent Portal) were at district expense.

The four-phased implementation of the SSMS began in the 2004-05 school year with 33 school districts and one State Special School. The fourth and final group of districts began live implementation of the SSMS in the 2007-08 school year. At that point, the number of participating school districts had increased to 105 with all four State Special Schools and the Department of Children’s Services also utilizing the SSMS.

Ten locally formed Regional User Groups (RUG)download pdf file have been established across the state to facilitate self-help and collaboration among the SSMS districts on solving common problems and issues in Star_Student as well as in the Education Information System (EIS).

In the 2008-09 school year, the state transitioned to a regional hosting environment for the SSMS consisting of two servers for each of the three grand divisions of the state (west, middle and east). The vast majority of Tennessee school districtsdownload pdf file continue to utilize the SSMS with all districts now using the EasyIEP component.

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