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Notification for Used Oil Management

Who Needs To File A Registration or Notification For Used Oil Management?

» All used oil management permits are 'permit-by-rule', meaning that facility operation and maintenance standards are established by regulations and not developed for facilities on an individual basis.

» Applicants use either the Registration or Notification forms to apply for approval to operate a used oil management facility in Tennessee

» Transporters also submit additional documentation for Certification.

» Used oil generators are not required to complete an application; however, they are accountable for meeting generator standards described in the regulations.

What Information Must I Provide?

» Used Oil Collection Centers are only required to Register.

» All other facilities including transporters, transfer facilities, processors, re-refiners, marketers, and burners of off-specification used oil fuel must complete the Notification process.

» Transporters must provide additional documentation to become Certified in Tennessee.

» All information must be provided to the Used Oil Management Program prior to facility operation.

» Facilities filing a Notification must also submit an application for an EPA ID # if they do not already have one for the physical location of the facility.

Form Description Number Form
Used Oil Installation Registration and┬áNotification Form HN-O – CN-1003 PDF
Used Oil Transporter Certification Requirements CN-1303 PDF
Hazardous Waste Generator┬áNotification Fee for EPA ID # Form NF – CN-1033 PDF
Used Oil/Universal Waste Annual Fee Determination Sheet CN-1344 PDF

How Will My Application Be Evaluated And Processed?

Once all information has been submitted and approved, you will receive an approval letter and a registration number. All facilities will receive a UOP number.

What Fees Are Required?

There is a one-time fee of $150 for each EPA ID number that is issued for transporters, transfer facilities, processors, re-refiners, marketers, and burners of off-specification used oil. Used oil transporters, transfer facilities, processors and re-refiners must also pay an annual maintenance fee.

What Are My Rights And Responsibilities After The Permit is Issued?

The rights and responsibilities of the registrants are specified in the Standards for the Management of Used Oil. Basically the applicant has the right to proceed with approved activities according to the rules and conditions specified by the Division. The applicant must notify the Division of Solid Waste Management in writing of changes in facility operation, as described by regulation, within 30 days of the changes. Transporters and processors of used oil must also file an annual report with the Division by March 1st of each year.

What Are The Division's Rights And Responsibilities After The Approval?

It is the responsibility of the Division of Solid Waste Management to regulate the storage, transportation, processing or re-refining, marketing, and burning of off-specification used oil to protect public health and the environment. This includes the right to inspect facilities, issue a Notice of Violation, and pursue further enforcement action if warranted by failure to meet standards established by regulation.

How do I Obtain Applications, Assistance and Other Sources of Information?

Applicants may contact the Environmental Field Offices for information about management standards, or contact Nina Vo in the Central Office, at 615/532-9268 or email Nina.Vo@tn.gov.

Applicants may refer to the state and federal used oil regulations for further information:

» TDEC Rule Chapter 1200-1-11-.11: The Standards for the Management of Used Oil
» 40 CFR 279 at EPA.gov

For information regarding vehicle inspections, see:

» TCA § 65-15-113
» SWM Rule 1220-2-1-20
» 49 CFR § 396.17 - .25
» Appendix G of 49 CFR § 396