F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO _4_ OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
BIDS REQUESTED FOR % DISCOUNT/SURCHARGE FROM PUBLISHED CATALOGS, PRICE
LISTS OR PRICE SCHEDULES

A BIDDER IS REQUIRED TO QUOTE A SINGLE PERCENTAGE (%), PLUS (+) OR
MINUS (-), APPLYING TO THE PRODUCTS LISTED IN ALL THE PUBLISHED
CATALOGS, PRICE LISTS, OR PRICE SCHEDULES AND ANY SUPPLEMENTS ON WHICH
THE BID IS BASED. IF A PLUS (+) OR MINUS (-) APPLYING TO THE PERCENT
QUOTED IS NOT DENOTED BY THE BIDDER, IT IS DETERMINED THAT THE PERCENT
IS TO BE CONSIDERED A PLUS (+). A BIDDER IS REQUIRED TO BASE A BID ON
THE MOST CURRENT DATED CATALOGS, PRICE LISTS OR PRICE SCHEDULES IN
PUBLICATION AS OF MAY 24, 2010 AND NO LATER; HOWEVER, SUPPLEMENTS
MAY BE DATED SUBSEQUENT TO MAY 24, 2010. ANY INDUSTRY WIDE PRICE
CHANGE BY THE MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE SCHEDULES,
MAY BE SUBMITTED WITH THE BID. BIDDERS SHALL ATTACH THE
MANUFACTURER'S NOTICE OF SUCH PRICE CHANGE(S) TO THE APPLICABLE
CATALOGS, PRICE LISTS OR PRICE SCHEDULES. NO PUBLISHED PRINTED PRICES
OR ITEMS AS SHOWN IN ANY MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE
SCHEDULES SUBMITTED AS PART OF ANY BID SHALL BE ALTERED, AMENDED OR
LIMITED WITHIN THE PRODUCT LINE OR LINES BID. ALL PRODUCT LINES
SUBJECT TO THE SINGLE PERCENTAGE (%) DISCOUNT BID SHALL BE CLEARLY
DEFINED BY THE BIDDER.

IN THE EVENT THAT ANY ITEMS REQUESTED IN THE INVITATION TO BID ARE NOT
AVAILABLE AT THE TIME OF THE BID IN ANY PUBLISHED CATALOGS, PRICE
LISTS, OR PRICE SCHEDULES AND SUCH ITEMS ARE BID AS SPECIAL PRODUCTS
TO BE PROVIDED TO THE STATE OF TENNESSEE, THEN ALL SUCH ITEMS MUST BE
LISTED ON A SUPPLEMENT TO THE MOST CURRENT CATALOG, PRICE LISTS, OR
PRICE SCHEDULES WITH SPECIFIC CATALOG OR MODEL NUMBERS AND PRICES AND
ALL APPLICABLE ORDERING INFORMATION CLEARLY LISTED.

CATALOGS, PRICE LISTS, OR PRICE SCHEDULES SUBMITTED WILL BE EVALUATED
AND MAY BE ACCEPTED IN WHOLE, OR ACCEPTANCE MAY BE LIMITED TO SPECIFIC
ITEMS OR GROUPS OF ITEMS OR TO A SPECIFIED DOLLAR AMOUNT.

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH THE CATALOGS, PRICE
LISTS, AND PRICE SCHEDULES UPON WHICH THE BID IS BASED TO USING
AGENCIES AND WHEN APPLICABLE TO LOCAL GOVERNMENT AGENCIES UPON REQUEST
AND BY DIRECT MAIL. THE PURCHASING DIVISION WILL NOT PARTICIPATE IN
THIS DISTRIBUTION, BUT MUST APPROVE THE CATALOGS, SUPPLEMENTS, PRICE
SCHEDULES PRIOR TO MAILING.

FIXED (%) PERCENTAGE FOR CONTRACT PERIOD (NO CHANGES ALLOWED)

BID PERCENTAGE (%) PER THE PRICE SHEET MUST BE FIXED FOR THE ENTIRE
TERM OF THE CONTRACT.

REQUESTS FOR PRICE CHANGES BASED ON CATALOG PRICE LISTS

CATALOG PRICES MUST BE FIRM FOR A PERIOD OF _365_ DAYS FOLLOWING THE
DATE OF AWARD.

WRITTEN REQUESTS FOR PRICE CHANGES ON TERM CONTRACTS BASED ON CATALOG
OR PRICE LISTS MAY BE SUBMITTED IN WRITING AFTER THE FIRM PRICE
PERIOD. THE REQUEST MUST INCLUDE COPIES OF THE NEW PRICE LISTS OR
CATALOG THAT REFLECT A CHANGE IN THE CONTRACT HOLDER'S COST, MUST NOT
CONSTITUTE AN INCREASE IN PROFIT AND SHALL APPLY TO ALL VENDOR'S
CUSTOMERS INDUSTRY WIDE.

IN ORDER FOR PURCHASING DIVISION TO APPROVE THE CONTRACT HOLDER'S
REQUEST FOR A PRICE INCREASE, ITS NEW BID PRICE(S) MUST STILL BE THE
LOW BID MEETING SPECIFICATIONS; THIS WILL BE DETERMINED BY USING THE
ORIGINAL EVALUATION MODEL WITH THE PRICES FROM THE NEW PRICE LIST.
IF THE CONTRACT HOLDERS' NEW BID PRICE IS HIGHER THAN THE NEXT LOW
BIDDER, PURCHASING DIVISION WILL EVALUATE THE NEXT LOW BID TO
DETERMINE IF IT MEETS SPECIFICATIONS AND IF SO, WILL ASK IF THE NEXT
WILL ASK IF THE NEXT LOWE BIDDER IS WILLING TO HONOR ITS BID PRICES
FOR POSSIBLE RE-AWARD. IF THE NEXT LOW BIDDER AGREES TO HONOR ITS BID
PRICE AND WILL HOLD IT FOR THE FIRM BID PRICE PERIOD FOLLOWING AWARD,
PURCHASING DIVISION WILL APPRISE THE CONTRACT HOLDER OF THE SITUATION
AND ASK IF IT WANTS TO CONTINUE WITH ITS PRICE INCREASE REQUEST OR
WITHDRAW ITS PRICE INCREASE REQUEST. IF THE CONTRACT HOLDER STATES
THAT IT WANTS TO CONTINUE WITH ITS REQUEST FOR A PRICE INCREASE,
PURCHASING DIVISION WILL RECOMMEND CANCELLATION OF THE CONTRACT AND
RE-AWARD TO THE NEXT LOW BIDDER.

AT THE OPTION OF THE STATE, (1) REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOW BIDDER, (3) THE
CONTRACT MAY BE CANCELED AND THE COMMODITY/SERVICE BE READVERTISED FOR
AWARD, OR (4) CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN FORTY-FIVE (45) WORKING DAYS OF THE DATE OF RECEIPT OF
COMPLETE AND VERIFIED DOCUMENTATION.

APPROVAL OF PRICE INCREASES

IF APPROVED, THE PURCHASING DIVISION WILL MODIFY THE CONTRACT TO
REFLECT THE APPROVED PRICE INCREASE, PRINT AND MAIL THE REVISED
CONTRACT. APPROVAL OF ANY PRICE INCREASE RENEWS THE FIRM PRICE PERIOD.
THE CONTRACT HOLDER SHALL HONOR ALL PURCHASE ORDERS DATED PRIOR TO
THE APPROVED PRICE INCREASE ACCEPTANCE DATE AT THE ORIGINAL CONTRACT
PRICE. UPON REQUEST FROM USER AGENCIES, THE CONTRACT HOLDER WILL BE
REQUIRED TO FURNISH THE APPROVED CATALOG, PRICE SCHEDULE OR PRICE
LIST AT NO CHARGE.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
CONTRACT HOLDER WILL BE NOTIFIED IN WRITING OF THE STATES INTENTION
PRIOR TO THE FIRST OF THE FOLLOWING MONTH. IF THE CONTRACT IS TO BE
CANCELED, THE CONTRACT HOLDER WILL BE REQUIRED TO HONOR ALL PURCHASE
ORDERS THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE
TERMINATION, IF RECEIVED BY THE CONTRACT HOLDER WITHIN A PERIOD OF
THIRTY (30) DAYS FOLLOWING THE DATE OF TERMINATION.

DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY ___14___ DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN $200.00 ARE EXEMPT FROM PURCHASE
FROM THIS CONTRACT. ORDERS WILL BE IN CARTON QUANTITIES. USER
AGENCIES WILL PURCHASE BY APPLICABLE PURCHASING PROCEDURES.

FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE RECEIVING DOCK
OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL GOVERNMENT AGENCY
OR AUTHORIZED CORPORATION WITHIN THE STATE OF TENNESSEE, WITH ALL
CHARGES FOR TRANSPORTATION AND UNLOADING PREPAID BY THE
VENDOR/CONTRACTOR.

INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

WARRANTY PERIOD

BIDDER SHALL INDICATE THEIR STANDARD WARRANTY PERIOD

________________________________________________________

________________________________________________________

TECHNICAL ASSISTANCE

THE VENDOR/CONTRACTOR WILL FURNISH COMPETENT TECHNICAL ASSISTANCE FOR
THE TYPE OF EQUIPMENT OR SERVICES REQUESTED WITHIN __24__ HOURS
FOLLOWING A REQUEST AND WITHOUT ADDITIONAL COST TO THE STATE. ENTER
THE NAME, ADDRESS, AND TELEPHONE NUMBER OF THE TECHNICIAN OR SERVICE
REPRESENTATIVE IN THE SPACE PROVIDED BELOW.

NAME _______________________________
ADDRESS_______________________________
_______________________________
_______________________________

PHONE NO.______________________ FAX NO.__________________________

PAGER NO.______________________

EMAIL ADDRESS.____________________________________________

WEBSITE.__________________________________________________

SPECIFICATIONS

I. SCOPE AND CLASSIFICATION

A. SCOPE - THESE SPECIFICATIONS COVER THE VARIOUS TYPES OF
HEATING, VENTILATION, AND AIR CONDITIONING FILTERS USED BY THE
STATE OF TENNESSEE. THESE FILTERS INCLUDE DISPOSABLE, ROLL
MEDIA, BAG, CARTRIDGE, EXTENDED SURFACE SELF-SUPPORTED AND
THROW-AWAY FILTER PADS. THESE FILTERS ARE BROKEN INTO SIX (6)
DIFFERENT TYPES AS LISTED BELOW:

B. CLASSIFICATION

1. AUTOMATIC ROLL MEDIA FILTER, 65' ROLLS (LINE 1)

2. BAG FILTERS, MEDIUM AND HIGH EFFICIENCY
60-65% AND 80-85% (LINE 2)

3. CARTRIDGE FILTER - AVERAGE EFFICIENCY (LINE 3)
60-65% EFFICIENCY

4. CARTRIDGE FILTER - AVERAGE EFFICIENCY (LINE 4)
80-85% EFFICIENCY

5. EXTENDED SURFACE SELF-SUPPORTED
2" (PLEATED) FILTERS (LINE 5)

6. FIBERGLASS AIR FILTER MEDIA (FIBERGLASS PADS) (LINE 6)
1" AND 2"

II. APPLICABLE DOCUMENTS

A. ASHRAE STANDARD 52.1 OR 52.2
B. UNDERWRITERS' LABORATORIES, INC. STANDARD 900
C. DUST HOLDING CAPACITY

III. REQUIREMENTS

A. ALL REPLACEMENT FILTERS MUST BE COMPLETELY OPERATIONAL WITHOUT
MODIFICATION OF EXISTING EQUIPMENT.

(LINE 1) 1. AUTOMATIC ROLL FILTER MEDIA, 65'ROLLS:

A. FILTERS MUST BE REPLACEMENT MEDIA FOR AUTOMATIC
ROLL-TYPE FILTERS.
B. THE MEDIA MUST HAVE A NOMINAL 2" THICKNESS IF
FIBERGLASS OR NOMINAL 1" THICKNESS IF POLYESTER
MEDIA.
C. THE MEDIA MUST BE CONSTRUCTED FROM GLASS OR
SYNTHETIC FIBERS BONDED TOGETHER BY A
THERMOSETTING AGENT.
D. GLASS MEDIA MUST BE IMPREGNATED WITH A NON-
FLAMMABLE ADHESIVE GEL WHICH WILL NOT RUN OFF OR
DRY OUT BELOW 160 DEGREES F.
E. THE MEDIA MUST BE REINFORCED WITH SCRIM OR WIRE
BACKING ON THE AIR LEAVING SIDE, SO THAT THE
MEDIA SEPARATION WILL NOT OCCUR AS THE MEDIA IS
ADVANCED.
F. THE MEDIA MUST MEET THE REQUIREMENTS OF UL CLASS
2 IN ACCORDANCE WITH UL STANDARD 900.
G. WHEN TESTED IN ACCORDANCE WITH ASHRAE STANDARD
52.1 DYNAMIC PROCEDURES THE MEDIA MUST MEET OR
EXCEED THE FOLLOWING REQUIREMENTS:

1. TEST PARAMETERS:
BASED ON FILTER BID EITHER ON EVALUATION FORM
OR IN CATALOG OR PRICE LIST ASHRAE TESTED AT:
492-500 FPM/1968-2000 CFM
A. UPPPER OPERATING RESISTANCE 0.5" W.G.
B. LOWER OPERATING RESISTANCE 0.4" W.G.
C. MINIMUM AVERAGE DUST WEIGHT ARRESTANCE
(STEADY STATE): 70%.
D. MINIMUM DUST HOLDING CAPACITY (DYNAMIC)
65 GRAMS PER SQUARE FOOT.

(LINE 2) 1. BAG (POCKET) FILTERS, 60-65% AND 80-85% EFFICIENCY

A. FILTERS MUST BE EXTENDED SURFACE FILTERS OF THE
BAG TYPE.
B. THE MEDIA MUST BE CONSTRUCTED OF GLASS FIBER
BONDED TOGETHER BY A THERMOSETTING MATERIAL AND
BACKED BY MATERIAL TO PREVENT DOWNSTREAM MIGRATION
OF FIBERGLASS OR DIRT. SYNTHETIC MEDIA IS
ACCEPTABLE.
C. THE MEDIA MUST BE ATTACHED TO THE HEADER IN SUCH A
WAY TO PREVENT AIR LEAKAGE BETWEEN THE MEDIA AND
THE HEADER.
D. ALL SEAMS IN THE MEDIA MUST BE SEALED.
E. NO STAPLES, PLASTIC, OR METAL FASTENERS ARE TO BE
USED TO FASTEN THE SEAMS TOGETHER.
F. THE FILTERS MUST MEET THE REQUIREMENTS OF UL CLASS
2 IN ACCORDANCE WITH UL STANDARD 900.
G. WHEN TESTED IN ACCORDANCE WITH ASHRAE STANDARD
52.1 OR 52.2 THE FILTER MUST MEET OR EXCEED THE
FOLLOWING REQUIREMENTS:

1. TEST PARAMETERS:
BASED ON FILTER BID EITHER ON EVALUATION FORM
OR IN CATALOG OR PRICE LIST ASHRAE TESTED AT:
492-500 FPM/1968-2000 CFM
A. 52.1 = 1.00" W.G. FINAL RESISTANCE
B. 52.2 = MERV 11

(LINE 3) 1. CARTRIDGE FILTER - 60-65% EFFICIENCY

A. FILTERS MUST BE HIGH EFFICIENCY BOX TYPE CARTRIDGE
FILTERS RIGIDLY CONSTRUCTED OF METAL WITH A HEADER
ON THE AIR ENTERING SIDE.
B. THE FILTERS MUST MEET REQUIREMENTS OF UL CLASS 1
IN ACCORDANCE WITH UL STANDARD 900.

1. TEST PARAMETERS:
BASED ON FILTER BID EITHER ON EVALUATION FORM
OR IN CATALOG OR PRICE LIST ASHRAE TESTED AT:
492-500 FPM/1968-2000 CFM
A. 52.1 = 1.00" W.G. FINAL RESISTANCE
B. 52.2 = MERV 11

(LINE 4) 1. CARTRIDGE FILTER - 80-85% EFFICIENCY

A. FILTERS MUST BE HIGH EFFICIENCY BOX TYPE CARTRIDGE
FILTERS RIGIDLY CONSTRUCTED OF METAL WITH A HEADER
ON THE AIR ENTERING SIDE.
B. THE FILTERS MUST MEET REQUIREMENTS OF UL CLASS 1
IN ACCORDANCE WITH UL STANDARD 900.

1. TEST PARAMETERS:
BASED ON FILTER BID EITHER ON EVALUATION FORM
OR IN CATALOG OR PRICE LIST ASHRAE TESTED AT:
492-500 FPM/1968-2000 CFM
A. 52.1 = 1.00" W.G. FINAL RESISTANCE
B. 52.2 = MERV 13

(LINE 5) 1. EXTENDED SURFACE SELF-SUPPORTED 2" PLEATED FILTERS

A. FILTERS MUST BE SELF-SUPPORTING AND ABLE TO HOLD
ITS SHAPE WITHOUT THE WIRE SUPPORT CHARACTERISTIC
OF CONVENTIONAL PLEATED FILTERS.
B. THE PERIMETER FRAME SHALL BE CONSTRUCTED FROM 28
PT. CLAY-COATED BOARD STOCK SECURELY BONDED TO THE
MEDIA PACK.
C. SHALL HAVE A MINIMUM OF 3 SETS OF PLEAT
STABILIZERS ON THE AIR-LEAVING SIDE OF THE
FILTER AND A MINIMUM OF 3 SUPPORT STRAPS ON THE
AIR-ENTERING SIDE OF THE FILTER TO ADD STRENGTH.
D. THESE FILTERS MUST MEET THE REQUIREMENTS OF UL
CLASS 2 IN ACCORDANCE WITH UL STANDARD 900.
E. WHEN TESTED IN ACCORDANCE WITH ASHRAE STANDARD
52.1 OR 52.2, THE FILTER MUST MEET OR EXCEED THE
FOLLOWING REQUIREMENTS:

1. TEST PARAMETERS:
BASED ON FILTER BID EITHER ON EVALUATION FORM
OR IN CATALOG OR PRICE LIST ASHRAE TESTED AT:
492-500 FPM/1968-2000 CFM
A. 52.1 = 0.50" W.G. FINAL RESISTANCE
B. 52.2 = MERV 6

(LINE 6) 1. FIBERGLASS AIR FILTER MEDIA (FIBERGLASS PADS)
1" AND 2"

A. FILTER PADS SHALL BE MADE WITH FIBERGLASS MEDIA
FOR STANDARD/COMMERCIAL GRADE (MEDIUM TO HEAVY
DIRT LOADING CONDITIONS) AND INDUSTRIAL GRADE
(EXTRA HEAVY DIRT LOADING CONDITIONS).
B. FIBERS ON THE AIR ENTERING SIDE TO BE
INTERLACED IN AN OPEN PATTERN WHICH BECOMES
PROGRESSIVELY TIGHTER ON THE AIR LEAVING SIDE.
C. FIBERS ARE TO BE TREATED WITH AN ADHESIVE/RESIN
TO HOLD DIRT PARTICLES.
D. THESE FILTERS MUST MEET THE REQUIREMENTS OF UL
CLASS 2 IN ACCORDANCE WITH UL STANDARD 900.
E. WHILE NO ASHRAE TEST WILL BE REQUIRED,
LITERATURE MUST SHOW THAT FILTERS HAVE A FINAL
RESISTANCE .50" W.G. WHEN TESTED AT
492-500 FPM/1968-2000 CFM.

IV. QUALITY VERIFICATION

A. BIDDER TO SUBMIT LITERATURE AND/OR WRITTEN SPECIFICATIONS
AND ONE TEST REPORT PER TYPE OF FILTER BID PER LINE ITEM
BID FOR BRAND/MODEL LISTED ON THE EVALUATION MODEL OR IN
VENDORS CATALOG MEETING THE LISTED SPECIFICATIONS TO
DETERMINE IF THE FILTER(S) BEING BID CONFORM TO THE
SPECIFICATIONS.

THE TESTS MUST BE PERFORMED BY AN INDEPENDENT LABORATORY IN
CONFORMANCE WITH ASHRAE STANDARD 52.1 OR 52.2 ON FILTERS
RANDOMLY ACQUIRED ON THE OPEN MARKET*.

*IF THE ASHREA TEST STATES THAT THE FILTER WAS OBTAINED FROM
OTHER THAN THE OPEN MARKET AND MEETS ALL OTHER SPECIFICATIONS,
THE BIDDER SHALL BE REQUIRED TO PROVIDE A LETTER FROM THE
MANUFACTURER STATING THAT THE AIR FILTERS THAT WILL BE PROVIDED
ON THE CONTRACT WILL MEET ALL ASHREA REQUIREMENTS AND OTHER
SPECIFICATION REQUIREMENTS CONTAINED IN THIS BID DOCUMENT.

V. PREPARATION FOR DELIVERY

A. PACKAGING - PURCHASES WILL BE MADE IN CARTON QUANTITIES ONLY.

B. LABELING - LABELING SHALL ACCOMPANY FILTERS SPECIFYING THE
BRAND, MODEL NUMBER, AND DIMENSIONS OF THE FILTERS.

VI. NOTES

A. OTHER REQUIRED SIZES: FILTERS OF THE SAME TYPE, CLASS AND GRADE
BUT WITH DIFFERENT DIMENSIONS THAN THOSE LISTED ON THE
EVALUATION MODEL, MUST BE GIVEN THE SAME DISCOUNT FROM THE
STANDARD PRICE LIST AS WAS USED IN DETERMINING THE PRICES
BID TO THE STATE.