F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.
DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY 30 DAYS AFTER
RECEIPT OF A PURCHASE ORDER.
FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE RECEIVING DOCK
OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL GOVERNMENT AGENCY
OR AUTHORIZED CORPORATION WITHIN THE STATE OF TENNESSEE, WITH ALL
CHARGES FOR TRANSPORTATION AND UNLOADING PREPAID BY THE
VENDOR/CONTRACTOR.
FIXED BID PRICE FOR CONTRACT PERIOD (NO PRICE INCREASE ALLOWED)

BID PRICES MUST BE FIXED FOR THE TERM OF THE CONTRACT, EXCEPT THE
STATE SHALL BE ADVISED OF AND RECEIVE THE BENEFIT OF ANY PRICE
DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY. THE
VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.
VENDOR REPORTING

CONTRACT VENDORS WILL BE REQUIRED TO SUBMIT REPORTS VALIDATING
CONTRACT PURCHASES, INCLUDING PURCHASES MADE BY LOCAL GOVERNMENTS, BY
PERIOD, LINE ITEM AND RECEIVING LOCATION. REPORTS WILL DETAIL AT A
MINIMUM, THE FOLLOWING INFORMATION:

1. CONTRACT NUMBER
2. CONTRACT LINE ITEM NUMBER
3. COMMODITY DESCRIPTION
4. LINE ITEM QUANTITY PURCHASED
5. LINE ITEM DOLLAR AMOUNT (VOLUME) PURCHASED

REPORTS ARE DUE AT THE PURCHASING DIVISION OFFICE IN APPROXIMATELY
THE FIRST WEEK OF THE FOURTH (4TH) QUARTER OF THE CONTRACT PERIOD
ANNUALLY.

REPORTS MUST BE SUBMITTED ELECTRONICALLY OR BY DIGITAL APPLIANCE IN
MICROSOFT EXCEL (.XLS) FORMAT. SEMI-ANNUAL OR QUARTERLY REPORTS MAY
BE REQUESTED IN WRITING BY THE CONTRACT ADMINISTRATOR WITH A THIRTY
(30) DAY WRITTEN NOTICE TO THE VENDOR.

RETURN GOODS POLICY FOR WARRANTY MATTERS

ALL COSTS ASSOCIATED WITH THE RETURN OF GOODS FOR REPAIR AND/OR
REPLACEMENT UNDER WARRANTY SHALL BE DONE AT THE EXPENSE OF THE VENDOR.
INSPECTION/FACILITIES

THE PURCHASING DIVISION MAY INSPECT THE FACILITIES OF ANY BIDDER OR
MAY REQUIRE ADDITIONAL INFORMATION REGARDING A BIDDER'S ABILITY TO
PERFORM THE PROPOSED CONTRACT. BIDS MAY BE REJECTED FOR LACK OF
APPARENT ABILITY TO PERFORM THE PROPOSED CONTRACT.
SINGLE AWARD PREFERRED

THE STATE PREFERS TO AWARD A SINGLE CONTRACT FOR ALL ITEMS LISTED TO
THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER WHOSE BID MEETS THE
REQUIREMENTS AND CRITERIA SET FORTH IN THE INVITATION TO BID.
HOWEVER, SEPARATE AWARDS MAY BE MADE BY:

ITEM * LINE 7
GROUP * 1-6, 9-25; 33-60
*BIDDER MUST BID ALL ITEMS IN A GROUP TO BE CONSIDERED FOR AN AWARD
FOR THAT GROUP UNLESS OTHERWISE ADDRESSED IN THE SPECIFICATIONS.
AWARD CRITERIA

AN AWARD SHALL BE MADE TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER
CONSIDERING THE FOLLOWING:

ABILITY TO PERFORM
CONFORMITY TO SPECIFICATIONS
PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.
SERVICE

ALL BIDDERS ARE REQUIRED TO HAVE AN ADEQUATE SERVICE ORGANIZATION
FOR WHICH THE BID IS APPLICABLE. ENTER THE NAME, ADDRESS, TELEPHONE,
PAGER AND FAX NUMBER, EMAIL ADDRESS, AND AREA OF RESPONSIBILITY FOR
EACH SERVICE REPRESENTATIVE IN THE SPACES PROVIDED BELOW.
(ATTACH ADDITIONAL SHEET IF NECESSARY)

NAME: ________________________________

AREA: ________________________________

ADDRESS: ______________________________

________________________________

________________________________

PHONE: ________________________

TOLL FREE NUMBER: ___________________________

PAGER: ________________________

FAX: ________________________

EMAIL ADDRESS: ______________________________
WARRANTY PERIOD

A BIDDER WARRANTS THE (PRODUCT OR SERVICE) TO BE FREE OF DEFECTS FOR

3 YEARS.

COMMODITY CODES: 365-47-007032 THRU 365-47-007034

FLOOR MACHINES: (LINES 00001 THRU 00003)

1. CENTER MOUNTED MOTOR, HEAVY DUTY, WITHOUT DRIVE BRUSH.

2. BUMPER: WRAP AROUND, NON-MARKING VINYL.

3. CORD: 50 FEET MINIMUM, 3 WIRE PLUG.

4. MOTOR:
HORSEPOWER 1.0 FOR 17", 18" OR 20"
1.5 FOR 20"

5. TRANSMISSION: PLANETARY GEAR SYSTEM, WITH ALL STEEL GEARS, AND
WATER PROOF HOUSING.

6. SWITCH: DUAL TRIGGERS ON THE HANDLE W/SAFETY RELEASE.

7. BRUSH SPEED: 175 RPM MINIMUM

8. BRUSH SIZE: 17",18" OR 20"

9. MOTOR HOUSING AND DECK: ALL METAL.

10. WHEELS: (2) NON-MARKING

11. WARRANTY: 3 YEARS ON MOTOR,TRANSMISSION, AND UNIT.
1 YEAR ON PARTS
COMMODITY CODE: 365-47-007036
FLOOR BURNISHERS (LINE 00005)

1. TO INCLUDE PAD HOLDER.

2. BRUSH SPEED: 1500 - 2000 RPM (365-47-007036)

3. BRUSH DIAMETER: 20"

4. MOTOR: 1 1/2 H.P.

5. CORD LENGTH: 50 FEET MINIMUM, 3 WIRE PLUG

6. WHEELS: (4) NON MARKING

7. DRIVE SYSTEM: BELTS

8. SWITCH: DUAL TRIGGERS ON THE HANDLE W/SAFETY RELEASE

9. ALL METAL FRAME, HANDLE, METAL OR POLYETHELENE SHROUD

10. WARRANTY: 3 YEARS MOTOR, 1 YEAR PARTS
COMMODITY CODE: 365-47-007037
ELECTRIC FLOOR SCRUBBER.

GENERAL SPECIFICATIONS:

COMBINATION OF FLOOR MACHINE WITH 20 INCH SCRUB WIDTH, AND A WET/DRY
VACUUM. MUST DISPENSE CLEANING SOLUTION, SCRUB, SQUEEGEE, AND VACUUM
UP USED CLEANING SOLUTION IN ONE PASS.

VACUUM MOTOR: 3/4 H.P. MINIMUM

BRUSH DRIVE MOTOR: 3/4 H.P. MINIMUM

TANKS-SOLUTION & RECOVERY: MOLDED POLYETHELENE.
10 GALLON MINIMUM CAPACITY EACH.

BRUSHES: SCRUB WIDTH 20 INCHES (1 OR 2). BRUSH(S) TO BE INCLUDED.

SQUEEGEE WIDTH: 23 INCHES MINIMUM

WHEELS/CASTERS: 4 NON MARKING TYPE

CORD: 75 FEET, 3 WIRE

AUTOMATIC FLOAT SHUT-OFF

WARRANTY: 2 YEARS
SPECIFICATIONS

1. SCRUB WIDTH: 20"
2. VACUUM MOTOR: .5 HP
3. BRUSH DRIVE MOTOR: 1.0 HP
4. TANK CAPACITY: 10 GALLON MINIMUM (FILL PORT SHALL EASILY
ACCEPT WATER FROM A HOSE OR BUCKET)
5. BRUSHES: 1 OR 2 SCRUB WIDTH 20" (BRUSH TO BE INCLUDED)
6. SQUEEGE WIDTH: 23" MINIMUM
7. WHEELS/CASTERS: MINIMUM 2 NON-MARKING TYPE
8. WARRANTY: 1 YEAR
9. THE MACHINE MUST BEGIN AND END WITH ONLY WATER, THUS ELIMINATING
THE NEED FOR TRADITIONAL CLEANING CHEMICALS

TENNANT T3 ECH20 OR EQUAL
COMMODITY CODES: 365-02-007039 THRU 365-02-007064
(LINES 00009 THRU 000025)
BRUSHES AND DRIVE ASSEMBLYS: EACH - SIZED AS INDICATED

ACCEPTABLE PRODUCTS: MALISH, CARLISLE OR EQUAL
______________________________________________________________________

COMMODITY CODES: 365-02-007066 THRU 365-02-007073
COMMODITY CODES: 365-02-056519 THRU 365-02-056550
(LINES 00033 THRU 00060)
1. FLOOR MACHINE PADS: 5/BOX/COLOR.

2. ALL STYLES TO CONSIST OF NYLON OR POLYESTER STAPLE FIBER, FORMED
INTO ISOTROPIC HIGHLY POROUS WEB, FIRMLY BONDED WITH CHEMICAL RES
ISTANT THERMOPLASTIC OR THERMOSET RESINS OR A DURABLE ADHESIVE.

3. PAD THICKNESS: 3/4 - 1 INCH NOMINAL. (NOMINAL = +/- 1/8")


ACCEPTABLE PRODUCTS: GLIT/MICROTRON, 3M, OR EQUAL.

NOTE: LIST PRODUCT IDENTIFICATION NUMBER AND COLOR IN SPACE PROVIDED.

FUNCTIONS: EACH SIZE TO BE FURNISHED FOR EACH LISTED.
(RPM) (FUNCTION)
1. 175-300 POLISHING
2 175-300 SCRUBBING
3. 175-300 STRIPPING
4. 1000-3000 BUFFING
5. 1000-3000 BURNISHING

AGENCIES PURCHASE ORDERS FOR BRUSHES SHOULD LIST THE BRAND/MODEL
OF FLOOR MACHINE EQUIPMENT FOR WHICH BRUSHES ARE BEING PURCHASED.