F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO _1_ OPTION TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY __30__ DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN $2,000.00 ARE EXEMPT FROM PURCHASE
FROM THIS CONTRACT. USER AGENCIES WILL PURCHASE BY APPLICABLE
PURCHASING PROCEDURES.

FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE RECEIVING DOCK
OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL GOVERNMENT AGENCY
OR AUTHORIZED CORPORATION WITHIN THE STATE OF TENNESSEE, WITH ALL
CHARGES FOR TRANSPORTATION AND UNLOADING PREPAID BY THE
VENDOR/CONTRACTOR.

FIRM BID PRICE PERIOD (PRICE INCREASE ALLOWED AFTER TIME FRAME)

PRICES QUOTED SHALL BE FIRM FOR _365_ DAYS FOLLOWING THE DATE OF THE
AWARD, EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE THE BENEFIT
OF, ANY PRICE DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY.
THE VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

REQUESTS FOR PRICE CHANGES BASED ON VENDOR/CONTRACTOR'S COST:

WRITTEN REQUESTS FOR PRICE CHANGES IN TERM CONTRACTS BASED ON VENDOR/
CONTRACTOR'S ACTUAL COST FOR OTHER THAN AN IMPOSED CHARGE BY FEDERAL,
STATE, COUNTY, OR CITY GOVERNMENT ENTITY AFTER THE FIRM PRICE PERIOD
SHALL BE SUBMITTED IN WRITING TO THE DEPARTMENT OF GENERAL SERVICES,
PURCHASING DIVISION. ANY INCREASE SHALL BE BASED ON THE CONTRACT
HOLDER'S ACTUAL COST INCREASE AND MAY NOT CONSTITUTE ADDITIONAL
PROFIT, AS SHOWN IN WRITTEN DOCUMENTATION SUCH AS INVOICES CLEARLY
DEMONSTRATING AN INCREASE IN COST COMPONENTS UPON WHICH ORIGINAL BID
OR LAST PRICE INCREASE WAS BASED, I.E. INVOICES FOR THE COST OF
MATERIALS, LABOR, DELIVERY, ETC., OR LABOR UNION AGREEMENTS FROM THE
START OF THE CONTRACT OR FIRM BID PRICE PERIOD AND CURRENT DATE AND/OR
A SIGNED LETTER FROM THE CONTRACT HOLDER'S SUPPLIER STATING THAT IT
HAS OR WILL BE IMPOSING A SPECIFIED DOLLAR AMOUNT OR A PERCENTAGE
INCREASE FOR ALL OF ITS CUSTOMERS. IF DOCUMENTATION IS FROM VENDOR/
CONTRACTOR'S SUPPLIER, VENDOR/CONTRACTOR MUST SHOW PROOF THAT IT HAS
TRIED TO OBTAIN THE GOODS FROM OTHER SUPPLIERS AND WAS UNABLE TO GET
IT AT ANY LOWER PRICE. ALL REQUESTS FOR PRICE INCREASES MUST BE
SUBMITTED IN WRITING.

IN ORDER FOR THE PURCHASING DIVISION TO APPROVE THE CONTRACT HOLDER'S
REQUEST FOR A PRICE INCREASE, ITS NEW BID PRICE(S) MUST STILL BE THE
LOW BID MEETING SPECIFICATIONS; THIS WILL BE DETERMINED BY USING THE
ORIGINAL EVALUATION MODEL WITH THE PRICES FROM THE NEW LIST PRICE.
IF THE CONTRACT HOLDER'S NEW BID PRICE IS HIGHER THAN THE NEXT LOW
BIDDER, PURCHASING DIVISION WILL EVALUATE THE NEXT LOW BID TO
DETERMINE IF IT MEETS SPECIFICATIONS AND IF SO, WILL ASK IF THE NEXT
LOW BIDDER IS WILLING TO HONOR ITS BID PRICES FOR POSSIBLE RE-AWARD.

IF THE NEXT LOW BIDDER AGREES TO HONOR ITS BID PRICE AND WILL HOLD IT
FOR THE FIRM BID PRICE PERIOD FOLLOWING AWARD, PURCHASING DIVISION
WILL APPRISE THE CONTRACT HOLDER OF THE SITUATION AND ASK IF IT WANTS
TO CONTINUE WITH ITS PRICE INCREASE REQUEST OR WITHDRAW ITS PRICE
INCREASE REQUEST. IF THE CONTRACT HOLDER STATES THAT IT WANTS TO
CONTINUE WITH ITS REQUEST FOR A PRICE INCREASE, PURCHASING DIVISION
WILL RECOMMEND CANCELLATION OF THE CONTRACT AND RE-AWARD TO THE NEXT
LOW BIDDER.

AT THE OPTION OF THE STATE, (1) REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOW BIDDER, (3)
THE CONTRACT MAY BE CANCELED AND THE COMMODITY/SERVICE BE READVERTISED
FOR AWARD, OR (4) CONTINUE THE CONTRACT WITHOUT CHANGE.
THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN FORTY-FIVE (45) WORKING DAYS OF THE DATE OF RECEIPT
OF COMPLETE AND VERIFIED DOCUMENTATION.

APPROVAL OF PRICE INCREASES

IF APPROVED, THE PURCHASING DIVISION WILL MODIFY THE CONTRACT TO
REFLECT THE APPROVED PRICE INCREASE, PRINT AND MAIL THE REVISED
CONTRACT. THE CONTRACT HOLDER SHALL HONOR ALL PURCHASE ORDERS
DATED PRIOR TO THE APPROVED PRICE INCREASE ACCEPTANCE DATE AT THE
ORIGINAL CONTRACT PRICE. APPROVAL OF ANY PRICE INCREASE RENEWS THE
FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE CONTRACT
HOLDER WILL BE NOTIFIED IN WRITING OF THE STATE'S INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. IF THE CONTRACT IS TO BE CANCELED,
THE CONTRACT HOLDER WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION,
IF RECEIVED BY THE CONTRACT HOLDER WITHIN A PERIOD OF THIRTY (30)
DAYS FOLLOWING THE DATE OF TERMINATION.
INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

WARRANTY PERIOD

A BIDDER WARRANTS THE PRODUCT(S) TO BE FREE OF DEFECTS FOR A PERIOD
OF ONE (1) YEAR OR MANUFACTURER'S STANDARD WARRANTY, WHICHEVER IS
GREATER.

RETURN GOODS POLICY FOR WARRANTY MATTERS

ALL COSTS ASSOCIATED WITH THE RETURN OF GOODS FOR REPAIR AND/OR
REPLACEMENT UNDER WARRANTY SHALL BE DONE AT THE EXPENSE OF THE VENDOR.

TECHNICAL ASSISTANCE

THE VENDOR/CONTRACTOR WILL FURNISH COMPETENT TECHNICAL ASSISTANCE FOR
THE TYPE OF EQUIPMENT OR SERVICES REQUESTED WITHIN ___48___ HOURS
FOLLOWING A REQUEST AND WITHOUT ADDITIONAL COST TO THE STATE. ENTER
THE NAME, ADDRESS, AND TELEPHONE NUMBER OF THE TECHNICIAN OR SERVICE
REPRESENTATIVE IN THE SPACE PROVIDED BELOW.

NAME _______________________________
ADDRESS_______________________________
_______________________________
_______________________________

PHONE NO.______________________ FAX NO.__________________________

PAGER NO.______________________

EMAIL ADDRESS.____________________________________________

WEBSITE.__________________________________________________

PROHIBITION OF ILLEGAL IMMIGRANTS

THE REQUIREMENTS OF STATE OF TENNESSEE'S PUBLIC ACTS, 2006, CHAPTER
NUMBER 878 AND EXECUTIVE ORDER 41 ADDRESSING THE USE OF ILLEGAL
IMMIGRANTS IN THE PERFORMANCE OF ANY CONTRACT TO SUPPLY GOODS OR
SERVICES TO THE STATE OF TENNESSEE, SHALL BE A MATERIAL PROVISION OF
THIS CONTRACT, A BREACH OF WHICH SHALL BE GROUNDS FOR MONETARY AND
OTHER PENALTIES, UP TO AND INCLUDING TERMINATION OF THIS CONTRACT.


AS REQUIRED BY PUBLIC ACTS, 2006, CHAPTER NUMBER 878, NO PERSON MAY
ENTER INTO A CONTRACT TO SUPPLY GOODS OR SERVICES TO THE STATE WITH-
OUT FIRST ATTESTING IN WRITING THAT THE PERSON WILL NOT KNOWINGLY
UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN THE PERFORMANCE OF THIS
CONTRACT, AND WILL NOT KNOWINGLY UTILIZE THE SERVICES OF ANY
SUBCONTRACTOR WHO WILL UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN
THE PERFORMANCE OF THIS CONTRACT. FOR PURPOSES OF THIS CONTRACT,
"ILLEGAL IMMIGRANT" SHALL BE DEFINED AS ANY PERSON WHO IS NOT
EITHER A UNITED STATES CITIZEN, A LAWFUL PERMANENT RESIDENT, OR A
PERSON WHOSE PHYSICAL PRESENCE IN THE UNITED STATES IS
AUTHORIZED OR ALLOWED BY THE DEPARTMENT OF HOMELAND SECURITY AND WHO,
UNDER FEDERAL IMMIGRATION LAWS AND/OR REGULATIONS, IS AUTHORIZED TO
BE EMPLOYED IN THE U.S. OR IS OTHERWISE AUTHORIZED TO
PROVIDE SERVICES UNDER THE CONTRACT. THE CONTRACTOR HEREBY ATTESTS,
CERTIFIES, WARRANTS, AND ASSURES THAT IT SHALL COMPLY WITH THIS TERM
AND CONDITION FOR THE ENTIRE CONTRACT PERIOD.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT FAILURE TO COMPLY WITH
THIS SECTION WILL BE SUBJECT TO THE SANCTIONS OF PUBLIC CHAPTER 878
OF 2006 FOR ACTS OR OMISSIONS OCCURRING AFTER ITS EFFECTIVE DATE. THIS
LAW REQUIRES THE COMMISSIONER OF FINANCE AND ADMINISTRATION TO
PROHIBIT A CONTRACTOR FROM CONTRACTING WITH, OR SUBMITTING AN OFFER,
PROPOSAL, OR BID TO CONTRACT WITH THE STATE OF TENNESSEE TO SUPPLY
GOODS OR SERVICES FOR A YEAR AFTER A CONTRACTOR IS DISCOVERED TO
HAVE KNOWINGLY USED THE SERVICES OF ILLEGAL IMMIGRANTS DURING THE
PERFORMANCE OF THIS CONTRACT. THE CONTRACTOR MAY APPEAL THE
IMPOSITION OF THE ONE-YEAR PROHIBITION BY UTILIZING AN APPEALS
PROCESS ESTABLISHED BY THE COMMISSIONER OF FINANCE AND ADMINISTRATION.

AS PER EXECUTIVE ORDER 41, THE CONTRACTOR SHALL BE REQUIRED TO SUBMIT
SEMI-ANNUAL ATTESTATION FORMS AND OBTAIN A SIGNED ATTESTATION FORM
FROM ANY SUBCONTRACTOR PRIOR TO THE USE OF THE SUBCONTRACTOR AND SEMI-
ANNUALLY THEREAFTER DURING THE CONTRACT PERIOD. THE RECORDS SHALL BE
SUBJECT TO REVIEW AND RANDOM INSPECTION AT ANY REASONABLE TIME UPON
REASONABLE NOTICE BY THE STATE. RECORDS SHALL INCLUDE BUT ARE NOT
LIMITED TO THE FOLLOWING:
1.) DOCUMENTATION ON CONTRACTORS' EMPLOYEES AND SUBCONTRACTOR
PERSONNEL WORKING ON THIS CONTRACT SHOWING THAT THEY ARE LEGAL
TO WORK IN THE UNITED STATES AND PAYROLL RECORDS.
2.) SIGNED AND DATED ATTESTATION FORMS FOR YOUR COMPANY THAT HAVE
BEEN SUBMITTED TO THE PURCHASING DIVISION AND ATTESTATION FORMS
OBTAINED FROM SUBCONTRACTOR(S).

NOTE: THE CONTRACTOR SHALL BE REQUIRED TO OBTAIN PRIOR APPROVAL TO
SUBCONTRACT FROM THE DEPUTY COMMISSIONER OF GENERAL SERVICES,
PURCHASING DIVISION.

BY AUTHORIZED SIGNATURE ON THIS INVITATION TO BID THE CONTRACTOR
CONSTITUTES SIGNING THE ATTESTATION FORM FOR THE INITIAL SIX (6)
MONTHS OF THE CONTRACT PERIOD. THE CONTRACTOR SHALL BE REQUIRED
TO SUBMIT SIGNED ATTESTATION FORMS ON A SEMI-ANNUAL BASIS FROM THE
START DATE OF THE CONTRACT PERIOD THROUGH TO ITS COMPLETION DATE TO
THE PURCHASING DIVISION. THE ATTESTATION FORM IS LOCATED ON THE
PURCHASING DIVISION WEBSITE: WWW.STATE.TN.US/GENERALSERV/PURCHASING
IN THE EVENT THAT THE CONTRACTOR FAILS TO SUBMIT THE ATTESTATION FORM,
FILLED OUT, DATED AND SIGNED, BY THE END OF ANY SIX MONTH CONTRACT
INTERVAL, THE CONTRACTOR SHALL BE NOTIFIED IN WRITING OF THE
REQUIREMENT TO SUBMIT THE ATTESTATION FORM WITHIN SEVEN (7) CALENDAR
DAYS; FAILURE TO SUBMIT THE ATTESTATION FORM WITHIN THE REQUIRED TIME
FRAME MAY RESULT IN THE CANCELLATION OF THE CONTRACT.
TENNESSEE DEPARTMENT OF TRANSPORTATION QUALIFIED PRODUCTS LIST (QPL)

REFERENCE LINES: 1-2, 7-13, 15-16, 18, 21-23, 36, 37-45, 47-49, 64,
80-81, 84-85, 93-94, 96-97, 99-100, 102-107, 108

THE TENNESSEE DEPARTMENT OF TRANSPORTATION UTILIZES A TRAFFIC CONTROL
PRODUCTS AND MATERIALS COMMITTEE (TCPMC) TO EVALUATE AND APPROVE
PRODUCTS FOR STATE USE. PROSPECTIVE VENDORS SHOULD NOTE THAT THE
TCPMC IS RESPONSIBLE FOR REVIEWING PRODUCT PRESENTATIONS, CONDUCTING
DISCUSSIONS OF PROCEDURE AND/OR OTHER ITEMS WHICH MIGHT ARISE AND
MAKING RECOMMENDATIONS TO THE DEPARTMENT. PRODUCTS THAT PERFORM
SATISFACTORILY AND MEET ALL TESTING AND/OR CERTIFICATION REQUIREMENTS
WILL BE ADDED TO THE QPL.

INFORMATION REGARDING THE QPL MAY BE OBTAINED FROM THE DEPARTMENT OF
TRANSPORTATION'S WEBSITE AT:
WWW.TDOT.STATE.TN.US/MATERIALS/RESEVAL/QUALPROD.HTM
THE LINK FOR QUALIFIED PRODUCTS LIST AND PROCEDURES IS LOCATED IN
THE CENTER OF THE PAGE.
INFORMATION MAY ALSO BE OBTAINED BY CALLING THE DIVISION OF MATERIAL
AND TESTS AT 6601 CENTENNIAL BLVD., NASHVILLE, TN 37243-0360,
(615) 350-4100. CONTACTS ARE DANNY LANE OR GARY HEAD.

EACH BIDDER SHALL SUBMIT WITH THEIR BID, CERTIFICATION THAT THE
MATERIAL THEY PROPOSE TO FURNISH IS OF THE SAME FORMULATION AS
THAT FURNISHED FOR APPROVAL TO BE PLACED ON THE QUALIFIED PRODUCTS
LIST. ANY CHANGE IN FORMULATION WILL REQUIRE THAT A SAMPLE BE
SUBMITTED FOR RE-EVALUATION.

*** BLACK FILM (COMPATIBLE WITH TYPE III REFLECTIVE SHEETING) ***
(PER AASHTO M 268) LINES: 19-20,65-66

BLACK FILM IN ROLLS, CUTOUT LETTERS, BORDERS AND CORNER RADIUS. A
CERTIFICATION SHALL BE SUBMITTED WITH EACH SHIPMENT STATING THAT THE
BLACK FILM, EITHER PRESSURE SENSATIVE OR HEAT ACTIVATED, IS COMPATIBLE
WITH TYPE III REFLECTIVE SHEETING.

A CERTIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.

* SIGN FACES FABRICATED FROM TYPE I OR TYPE III REFLECTIVE SHEETING *
(PER AASHTO M 268) LINES: 25-27,67

SIGN FACES FABRICATED FROM TYPE I OR TYPE III REFLECTIVE SHEETING. THE
ADHESIVE SHALL BE HEAT ACTIVATED OR PRESSURE SENSITIVE AS SPECIFIED
BY THE REQUISITIONER. INCLUDES ALL SHAPES: RECTANGULAR, SQUARES,
CIRCLES, TRIANGLES, EQUILATERAL TRIANGLES, OCTAGONS, STANDARD
REFLECTIVE TRAFFIC SIGN FACES. COLOR COATING, CLEAR COATING AND ALL
SCREENING PROCEDURES SHALL BE AS RECOMMENDED BY THE MANUFACTURER OF
THE REFLECTIVE SHEETING. REQUISITIONER SHALL SPECIFY THE NUMBER OF
COLORS, SIZES, ETC.

A CERTIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** MOUNTED LETTERS FOR DEMOUNTABLE COPY *** (PER AASHTO M 268)
(TYPE III REFLECTIVE SHEETING) LINES: 28-35

SILVER, PRESSURE SENSITIVE, TYPE III REFLECTIVE SHEETING. INTERSTATE
AND DEFENSE HIGHWAY ALPHABET SERIES AND MODIFIED (..032 INCH
ALUMINUM). THE SILVER WHITE, SYMBOLS, BORDERS AND NUMERALS SHALL
BE OF A PRECOATED, PRESSURE SENSITIVE REFLECTIVE SHEETING PERMANENTLY
ADHERED TO THE ALUMINUM BACKING. THE REFLECTIVE SHEETING SHALL MEET
THE REQUIREMENTS OF THE TYPE III REFLECTIVE SHEETING OF THIS
INVITATION TO BID. THE REFLECTIVE SHEETING SHALL BE MECHANICALLY
APPLIED TO THE PROPERLY PREPARED ALUMINUM WITH THE EQUIPMENT AND IN
A MANNER PRESCRIBED BY THE SHEETING MANUFACTURER. LETTERS, NUMBERS,
SYMBOLS, BORDERS AND ROUTE MARKERS SHALL BE 0.032 INCH THICK ALUMINUM
SHEET OF 3003 H14 ALLOY. ALUMINUM SHALL BE PROPERLY DEGREASED AND
ETCHED OR TREATED WITH A LIGHT, TIGHT, AMORPHOUS CHROMATE TYPE
COATING. EACH LETTER, NUMERAL AND SYMBOL SHALL BE SUPPLIED WITH
MOUNTING HOLES AND SHALL BE SECURED TO THE SIGN SURFACE WITH ALUMINUM
RIVETS.

A CERTIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** VEHICLE VISABILITY MARKINGS (RETROREFLECTIVE SHEETING) ***
LINES: 50-52

RETROREFLECTIVE SHEETING SHALL MEET THE REQUIREMENTS OF ASTM
D 4956-90, STANDARD SPECIFICATION FOR RETROREFLECTIVE SHEETING FOR
TRAFFIC CONTROL, FOR TYPE IV SHEETING CLASS I ADHESIVE BACKING WITH
LINER, EXCEPT FOR THE PHOTOMETRIC REQUIREMENTS OF THE FOLLOWING TABLE:

ENTRANCE ANGLE OBSERVATION ANGLE
0.2 DEGREES 0.5 DEGREES GRADE
DEGREES WHITE RED WHITE RED
-------------- ----- ----- ----- ----- --------
-4 250 60 65 15 ALL
30 250 60 65 15 ALL
45 60 15 15 4 ALL

RETROREFLECTIVE SHEETING SHALL HAVE A PATTERN OF ALTERING WHITE AND
RED COLOR SEGMENTS.

RETROFLECTIVE SHEETING SHALL HAVE A PRESSURE SENSITIVE BACKING WITH
LINER.

RETROREFLECTIVE SHEETING SHALL HAVE A WIDTH OF 2 INCHES (GRADE DOT-C2)
3 INCHES (GRADE DOT-C3), OR 4 INCHES (GRADE DOT-C4).

A CERTIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED WITH EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** PREFORMED, PRE-BEADED, THERMOPLASTIC PAVEMENT MARKINGS ***
LINES: 69-79

THIS MATERIAL SHALL MEET THE REQUIREMENTS OF SPECIFICATION TITLED
"PREFORMED, THERMOPLASTIC PAVEMENT MARKINGS", AND THE ADDITIONAL
REQUIREMENTS LISTED BELOW.

A. THE MATERIAL SHALL HAVE A SURFACE COATING OF GLASS BEADS HAVING A
MINIMUM REFLECTIVE INDEX OF 1.50, A MINIMUM OF 80 PERCENT ROUNDS AND
AN APPLICATION RATE OF 1 POUND PER 12 SQUARE FEET. THE BEADS SHALL
MEET THE FOLLOWING GRADUATION REQUIREMENTS:

MICRONS US SIEVE % RETAINED
------- -------- ----------

1400 14 0-3
1000 18 10-30
800 20 30-60
600 30 50-80
500 35 60-85
300 50 95-100
200 70 95-100
125 120 98-100
PAN 100

B. DELETED

C. DELETED

D. THE MATERIAL WILL BE RESILIIENT AND SHALL NOT FRACTURE UNDER NORMAL
FIELD CONDITIONS.

E. APPLICATION TEMPERATURE SHALL BE 32 DEGREES AND RISING.

A CERIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** PREFORMED THERMOPLASTIC PAVEMENT MARKINGS ***
(MAY 5, 1993) M-114.15 (NON-QPL ITEMS) LINES: 53-63

A. DESCRIPTION

THIS MATERIAL SHALL MEET THE REQUIREMENTS OF SUBSECTION 918.23 OF THE
STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, DATED MARCH
1ST, 1995. WITH THE EXCEPTION OF THE RELEVANT DIFFERENCES DUE TO THE
MATERIAL BEING PREFORMED. PREFORMED MATERIAL SHALL BE APPLIED BY THE
HEAT OF A TORCH CAPABLE OF FUSING THE MATERIAL TO BOTH ASPHALT AND
CONCRETE PAVEMENTS.

B. REQUIREMENTS

GLASS BEADS SHALL BE EVENLY DISPERSED THROUGHOUT THE MATERIAL. A
MINIMUM OF 30% BY WEIGHT INTERMIXED. THE MATERIAL SHALL BE SUPPLIED
AT A MINIMUM THICKNESS OF 125 MILS (.125").

C. APPLICATION

THE MATERIAL SHALL BE APPLIED TO CLEAN MOISTURE FREE SURFACES HAVING
A TEMPERATURE GREATER THAN: 32 DEGREES F (HYDROCARBON)
50 DEGREES F (ALKYD)

D. DESIGNS

PRODUCTS SHALL BE AVAILABLE IN LETTERS, LEGENDS, DIRECTIONAL ARROWS,
STOP BARS, RXR ETC., AS LISTED ON THIS CONTRACT.

A CERTIFICATION LETTER FROM THE MANUFACTURER SHALL BE SUBMITTED WITH
EACH BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** DELETED

*** FILM, ELECTRONIC, CUTTABLE *** LINES: 86-90

TRANSPARENT COLORED FILM SHALL BE COATED WITH A TRANSPARENT, PRESSURE
SENSITIVE ADHESIVE THAT IS PROTECTED BY A REMOVEABLE LINER. THE FILM
SHALL BE DESIGNED FOR USE ON ELECTRONIC CUTTING MACHINES. A
CERTIFIICATION SHALL BE SUBMITTED WITH EACH SHIPMENT STATING THAT THE
FILM IS COMPATIBLE WITH TYPE I OR TYPE III REFLECTIVE SHEETING.

A CERIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.
*** FINISHED SIGNS (FACES & BLANKS) ***
LINES: 92, 95

FLAT SHEET ALUMINUM SIGN BLANKS SHALL BE ALLOY 6061/T6 OR 5052/H38 AND
BE USED WITH REFLECTIVE SHEETING TO FABRICATE THE FINISHED SIGNS. THE
SIGN MESSAGE OR SYMBOL SHALL BE SCREENED ONTO THE REFLECTIVE SHEETING.

THE SIGN BLANKS SHALL BE FLAT WITHIN THE TOLERANCE AS PUBLISHED BY THE
ALUMINUM ASSOCIATION, ALUMINUM STANDARDS AND DATA, EITHER O.080" OR O.
100" THICK. THE SIGN BLANKS SHALL BE THOROUGHLY DEGREASED, RINSED AND
TREATED WITH A LIGHT, TIGHT, AMORPHOUS CHROMATE TYPE COATING PRIOR
TO APPLYING ANY SHEETING. ALL HOLES AND CORNERS RADII SHALL BE FAB-
RICATED AS SHOWN IN THE STANDARD HIGHWAY SIGN MANUAL 1979, AND ANY
SUBSEQUENT REVISIONS.

THE REFLECTIVE SHEETING SHALL BE TYPE III FOR ALL SIGNS WITH A
SILVER WHITE, YELLOW, RED, GREEN, AND BLUE BACKGROUND. ORANGE
BACKGROUND MATERIAL SHALL BE TYPE III OR GREATER MEETING THE
REQUIREMENTS LISTED IN SPECIFICATION TITLED "FLOURESCENT ORANGE
REFLECTIVE SHEETING". COLOR COATING AND ALL SCREENING PROCEDURES
SHALL BE AS RECOMMENDED BY THE MANUFACTURER OF THE REFLECTIVE
SHEETING.

A CERIFICATION LETTER FROM MANUFACTURER SHALL BE SUBMITTED FOR EACH
ITEM BID. THE CERTIFICATION LETTER SHALL STATE THAT THE MATERIAL
SUPPLIED WILL MEET ALL THE REQUIREMENTS LISTED HEREIN.

*** LINEAR DELINEATION SYSTEM (LINES 109-113)

THIS SPECIFICATION COVERS STRUCTURED WIDE-ANGLE RETROREFLECTIVE PANELS
DESIGNED FOR SEGMENTED OR CONTINUOUS MARKING OF CONCRETE BARRIERS AND/
OR GUARDRAILS. EACH PANEL SHALL BE DESIGNED TO ATTACH/ADHERE TO, AND
SHALL BE COMPATIBLE WITH, CONCRETE SAFETY BARRIERS AND/OR HIGHWAY
GUARDRAILS. THE PANELS SHALL BE DESIGNED TO PROVIDE HIGHLY EFFECTIVE,
LONG-LIFE DAYTIME AND NIGHTTIME VISIBILITY IN TYPICAL ROADWAY BARRIER
CONFIGURATIONS.

EACH PANEL SHALL BE CONSTRUCTED OF CUBE-CORNER RETROREFLECTIVE
MATERIAL IN STANDARD HIGHWAY COLORS PERMANENTLY BONDED TO AN
ALUMINUM SUBSTRATE. THE PANELS SHALL BE AVAILABLE IN WHITE, RED,
FLOURESCENT YELLOW AND FLOURESCENT ORANGE COLORS.

THE PANEL ASSEMBLY SHALL HAVE 14 REPEATING RAISED LATERAL RIDGES
EVERY 2.25 INCHES. EACH RIDGE SHALL BE 0.34 INCHES HIGH WITH A 45
DEGREE PROFILE AND A 0.28 INCH RADIUS TOP. EACH PANEL SHALL NOT BE
LESS THAN 34 INCHES IN LENGTH. PANELS SHALL BE AVAILABLE IN 4.00 INCH
AND 6.00 INCH WIDTHS. THE LATERAL EDGES OF EACH PANEL SHALL BE HEMMED.

CONFORMANCE TO THE DAYTIME COLOR REQUIREMENTS SHALL BE DETERMINED
FROM MEASUREMENT OF THE RETROREFLECTIVE SHEETING APPLIED TO ALUMINUM
TEST PANELS. DAYTIME COLOR SHALL BE MEASURED INSTRUMENTALLY USING A
SPECTROPHOTOMETER EMPLOYING ANNULAR 45/0 (OR EQUIVALENT 0/45)
ILLUMINATING AND VIEWING GEOMETRY. MEASUREMENTS SHALL BE IN
ACCORDANCE WITH ASTM E1164 FOR ORDINARY COLORS OR ASTEM E2153 FOR
FLOURESCENT COLORS.

CHROMATICITY COORDINATES SHALL BE CALCULATED FOR CIE ILLUMINANT D65
AND THE CIE 1931 (2O) STANDARD COLORIMETRIC OBSERVER IN ACCORDANCE
WITH ASTM E308 FOR ORDINARY COLORS OR ASTM E2152 FOR FLOURESCENT
COLORS.

GENERAL SPECIFICATIONS

PREPARATIONS OF INVOICES FOR PAYMENT

SUBMIT AN ORIGINAL INVOICE AND FOUR COPIES OR A CERTIFIED COPY AND
FOUR COPIES. IF A CERTIFIED COPY MUST BE USED INSTEAD OF AN ORIGINAL
INVOICE THE CERTIFIED COPY SHALL READ, "THIS DOCUMENT IS TO BE
ACCEPTED AS OUR ORIGINAL INVOICE", AND APPROVED WITH A PROPER
SIGNATURE OF THE FIRM.

THE INVOICE SUBMITTED TO THE DEPARTMENT OF TRANSPORTATION FOR PAYMENT
SHALL BE ITEMIZED SHOWING EACH DELIVERY TICKET. IF THE INVOICE FORM
DOES NOT HAVE SUFFICIENT SPACE, A DETAILED LISTING ITEMIZING THE ABOVE
INFORMATION SHALL BE ATTACHED AND FORWARDED WITH THE INVOICE AND A
COPY OF EACH DELIVERY TICKET. INVOICES SUBMITTED IN ANY FORM OTHER
THAN OUTLINED ABOVE WILL NOT BE CONSIDERED FOR PAYMENT.

A COPY OF THE CERTIFICATION TEST REPORT SHALL ACCOMPANY THE INVOICE
SUBMITTED TO THE DEPARTMENT OF TRANSPORTATION FOR PAYMENT.


***** SPECIAL INSTRUCTIONS FOR COMPLETING THE BID PRICE SHEETS *****

NOTE 1: THE BLANK LINE "B/M" IS TO BE COMPLETED: ENTER THE BRAND AND
MODEL OF THE ITEMS YOUR ARE BIDDING.

THE BLANK LINE FOR PKG QTY = PLACE THE PACKAGE QUANTITY ON
THE BLANK LINE PROVIDED

NOTE 2: REGARDING GROUPS - (SEE TERM, SINGLE AWARD PREFERRED)
YOU MUST BID ALL LINES IN THAT GROUP TO BE CONSIDERED FOR
AWARD OF GROUP(S) BID.

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PLEASE SEND DESCRIPTIVE LITERATURE AND/OR PERTINENT SPECIFICATIONS
AND CERTIFICATION (IF CERTIFICATION IS REQUIRED) ON BRANDS/MODELS
BID.
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