TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO 4 OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
DELIVERY TIME (DAYS)

WHEN REQUESTED, ORDERS FOR THE VENDOR'S STANDARD QUICK SHIP ITEMS
AMOUNTING TO $100,000.00 OR LESS SHALL BE DELIVERED WITHIN APPROXI-
MATELY TWELVE (12) DAYS AFTER RECEIPT OF A FULLY DEFINED PURCHASE
ORDER. ALL ORDERS REGARDLESS OF SIZE MUST BE DELIVERED WITHIN NINETY
(90) DAYS AFTER RECEIPT OF AN ORDER OTHER THAN THE ABOVE MENTIONED
QUICK SHIP ITEMS TOTALING LESS THAN $100,000.00.

THE MANUFACTURER'S CATALOG MUST CONTAIN A BROAD RANGE OF QUICK SHIP
ITEMS, AVAILABLE AT THE SAME PERCENTAGE (%) (DISCOUNT/SURCHARGE) AS
SUBMITTED WITH THIS ITB. PRICES MAY NOT BE INCREASED BECAUSE THEY ARE
QUICK SHIP ITEMS.

ALL QUICK SHIP ITEMS MUST BE CLEARLY IDENTIFIED AND SUBMITTED WITH THE
INVITATION TO BID.

1) STANDARD DELIVERY (INCLUDING QUICK SHIP ORDERS OVER $100,000) TO BE
WITHIN A MAXIMUM OF 90 DAYS.

2) ALL QUICK SHIP ORDERS UNDER $100,000 TO BE DELIVERED WITHIN A
MAXIMUM OF 12 DAYS.

FIXED BID PERCENTAGES AND FLAT FEES (NO PRICE INCREASE ALLOWED)

THE FLAT FEE AND PERCENTAGE BID FOR EACH LINE ITEM IS FIXED FOR THE
TERM OF THE CONTRACT; HOWEVER, REQUESTS FOR PRICE CHANGES THAT ARE
BASED UPON CATALOG PRICE LISTS WILL BE REVIEWED WHERE IN ACCORDANCE
WITH SPECIAL TERMS AND CONDITIONS 11 AND 12.

FIRM BID PRICE PERIOD (PRICE INCREASE ALLOWED AFTER TIMEFRAME)

CATALOG PRICES MUST BE FIRM FOR 365 DAYS FOLLOWING THE DATE OF THE
AWARD, EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE THE BENEFIT
OF, ANY PRICE DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY.
THE VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.


FIXED BID PERCENTAGE FOR THE TERM OF THE CONTRACT (NO PERCENTAGE
CHANGE ALLOWED)

PRICES LISTED IN AWARDED PUBLISHED CATALOG, PRICE LISTS OR PRICE
SCHEDULE SHALL REMAIN FIRM FOR ____ DAYS FOLLOWING THE DATE OF AWARD,
EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE BENEFIT OF, ANY
PRICE DECREASE IN EXCESS OF FIVE(5) PERCENT, AUTOMATICALLY. THE
VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN(10) DAYS OF ITS EFFECTIVE DATE.
REQUESTS FOR PRICE CHANGES BASED ON CATALOG PRICE LISTS


WRITTEN REQUESTS FOR PRICE CHANGES ON TERM CONTRACTS BASED ON CATALOG
OR PRICE LISTS MAY BE SUBMITTED IN WRITING AFTER THE FIRM PRICE
PERIOD. THE REQUEST MUST INCLUDE COPIES OF THE NEW PRICE LISTS OR
CATALOG THAT REFLECT A CHANGE IN THE CONTRACT HOLDER'S COST, MUST NOT
CONSTITUTE AN INCREASE IN PROFIT AND SHALL APPLY TO ALL VENDOR'S
CUSTOMERS INDUSTRY WIDE.

IN ORDER FOR PURCHASING DIVISION TO APPROVE THE CONTRACT HOLDER'S
REQUEST FOR A PRICE INCREASE, ITS NEW BID PRICE(S) MUST STILL BE THE
LOW BID MEETING SPECIFICATIONS; THIS WILL BE DETERMINED BY USING THE
ORIGINAL EVALUATION MODEL WITH THE PRICES FROM THE NEW PRICE LIST.
IF THE CONTRACT HOLDERS' NEW BID PRICE IS HIGHER THAN THE NEXT LOW
BIDDER, PURCHASING DIVISION WILL EVALUATE THE NEXT LOW BID TO
DETERMINE IF IT MEETS SPECIFICATIONS AND IF SO, WILL ASK IF THE NEXT
WILL ASK IF THE NEXT LOWE BIDDER IS WILLING TO HONOR ITS BID PRICES
FOR POSSIBLE RE-AWARD. IF THE NEXT LOW BIDDER AGREES TO HONOR ITS BID
PRICE AND WILL HOLD IT FOR THE FIRM BID PRICE PERIOD FOLLOWING AWARD,
PURCHASING DIVISION WILL APPRISE THE CONTRACT HOLDER OF THE SITUATION
AND ASK IF IT WANTS TO CONTINUE WITH ITS PRICE INCREASE REQUEST OR
WITHDRAW ITS PRICE INCREASE REQUEST. IF THE CONTRACT HOLDER STATES
THAT IT WANTS TO CONTINUE WITH ITS REQUEST FOR A PRICE INCREASE,
PURCHASING DIVISION WILL RECOMMEND CANCELLATION OF THE CONTRACT AND
RE-AWARD TO THE NEXT LOW BIDDER.

AT THE OPTION OF THE STATE, (1) REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOW BIDDER, (3) THE
CONTRACT MAY BE CANCELED AND THE COMMODITY/SERVICE BE READVERTISED FOR
AWARD, OR (4) CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN FORTY-FIVE (45) WORKING DAYS OF THE DATE OF RECEIPT OF
COMPLETE AND VERIFIED DOCUMENTATION.

APPROVAL OF PRICE INCREASES

IF APPROVED, THE PURCHASING DIVISION WILL MODIFY THE CONTRACT TO
REFLECT THE APPROVED PRICE INCREASE, PRINT AND MAIL THE REVISED
CONTRACT. APPROVAL OF ANY PRICE INCREASE RENEWS THE FIRM PRICE PERIOD.
THE CONTRACT HOLDER SHALL HONOR ALL PURCHASE ORDERS DATED PRIOR TO
THE APPROVED PRICE INCREASE ACCEPTANCE DATE AT THE ORIGINAL CONTRACT
PRICE. UPON REQUEST FROM USER AGENCIES, THE CONTRACT HOLDER WILL BE
REQUIRED TO FURNISH THE APPROVED CATALOG, PRICE SCHEDULE OR PRICE
LIST AT NO CHARGE.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
CONTRACT HOLDER WILL BE NOTIFIED IN WRITING OF THE STATES INTENTION
PRIOR TO THE FIRST OF THE FOLLOWING MONTH. IF THE CONTRACT IS TO BE
CANCELED, THE CONTRACT HOLDER WILL BE REQUIRED TO HONOR ALL PURCHASE
ORDERS THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE
TERMINATION, IF RECEIVED BY THE CONTRACT HOLDER WITHIN A PERIOD OF
THIRTY (30) DAYS FOLLOWING THE DATE OF TERMINATION.

REPORTS - PROVIDED UPON REQUEST

THE SUCCESSFUL BIDDER SHALL BE REQUIRED TO SUBMIT REPORTS IN EXCEL
FORMAT TO THE PURCHASING AGENT LISTED ON THE AWARDED CONTRACT UPON
REQUEST. THE REPORTS WILL PROVIDE STATISTICAL DATA ON ALL PURCHASES
MADE FROM THE AWARDED CONTRACT BY STATE AGENCIES. IF THE BIDDER
EXTENDED THE BID OFFER TO LOCAL GOVERNMENTS AND AUTHORIZED NON-PROFIT
AGENCIES, THE REPORTS WILL ALSO PROVIDE STATISTICAL DATA ON ALL
PURCHASES MADE FROM THE AWARDED CONTRACT BY LOCAL GOVERNMENT UNITS AND
AUTHORIZED NON-PROFIT AGENCIES PURSUANT TO THE APPLICABLE TERM LOCATED
IN THE INVITATION TO BID DOCUMENT TITLED "PURCHASES BY LOCAL
GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES."

THE REPORT IS TO BE DETAILED, BROKEN DOWN BY LINE ITEM AND INCLUDE THE
FOLLOWING DATA:

1) CONTRACT NUMBER
2) AGENCY OR LOCAL GOVERNMENT UNIT OR NON-PROFIT AGENCY
3) CONTRACT LINE ITEM NUMBER
4) COMMODITY DESCRIPTION
5) LINE ITEM QUANTITY PURCHASED EACH QUARTER FOR EACH INDIVIDUAL
AGENCY, GOVERNMENTAL UNIT OR NON-PROFIT AGENCY.
6) LINE ITEM DOLLAR AMOUNT (VOLUME) PURCHASED EACH QUARTER FOR EACH
INDIVIDUAL AGENCY, GOVERNMENTAL UNIT OR NON-PROFIT AGENCY.
7) LINE ITEM QUANTITY PURCHASED TO DATE FOR EACH INDIVIDUAL AGENCY,
GOVERNMENTAL UNIT OR NON-PROFIT AGENCY.
8) LINE ITEM DOLLAR AMOUNT (VOLUME) PURCHASED TO DATE FOR EACH
INDIVIDUAL AGENCY, GOVERNMENTAL UNIT OR NON-PROFIT AGENCY.
9) SUB TOTALS FOR EACH CATEGORY ABOVE
10) GRAND TOTALS FOR EACH CATEGORY ABOVE.

OPEN OFFICE LANDSCAPE GENERAL SPECIFICATIONS

1. THESE SPECIFICATIONS DESCRIBE THE STATE OF TENNESSEE'S REQUIREMENT
FOR NEW FREESTANDING MOVEABLE WORK STATIONS OF THE OPEN OFFICE
LANDSCAPE TYPE CONSISTING OF CONNECTING PANELS AND ATTACHABLE
COMPONENTS, TABLES AND CHAIRS. DUE TO CONTINUAL DEPARTMENTAL
CHANGES AND RE-LOCATIONS, STATE DESIRES WORK STATIONS THAT CAN BE
EASILY RECONFIGURED AND CAN RESPOND TO A WIDE VARIETY OF FUNCTIONS
WITH A MINIMAL NUMBER OF PARTS. THE MINIMUM ACCEPTABLE REQUIREMENT
FOR A VENDOR'S PRODUCT LINE; DESIGN; STYLE; MATERIALS; WORKMANSHIP;
PERFORMANCE; SAFETY AND SERVICES ARE SET FORTH HEREIN.
ALL POTENTIAL PRODUCTS ARE TO BE FURNISHED AND ASSEMBLED AS A MODEL
OFFICE CONFIGURATION AT A DESIGNATED LOCATION AT A TIME AND DATE TO
BE SPECIFIED FOR PRE-QUALIFICATION PURPOSES.

2. ALL PRODUCTS SHALL BE WARRANTED BY THE MANUFACTURER FOR TEN (10)
YEARS FROM DATE OF DELIVERY.THIS WARRANTY SHALL INCLUDE DEFECTS IN
MATERIALS AND CRAFTSMANSHIP. THE STATE SHALL TAKE ADVANTAGE OF ANY
EXCESS WARRANTY OFFERED BY THE MANUFACTURER.


3. ALL PRODUCTS SHALL BE TESTED IN ACCORDANCE WITH THE APPLICABLE
REQUIREMENTS. RESPONSIVE BIDDERS ARE REQUIRED TO PROVIDE ONE (1)
COMPLETE SET OF EACH APPLICABLE TEST REPORT WITH THEIR BID
SUBMITTAL TO VERIFY THAT THE PROPOSED ITEMS MEET OR EXCEED MINIMUM
TEST RESULTS. TEST REPORTS SHALL NOT BE MORE THAN THREE (3) YEARS
OLD AT THE TIME OF BID SUBMITTAL AND SHALL SPECIFICALLY CITE THE
DATE OF THE TEST RESULTS. TEST RESULTS FROM THE MANUFACTURER OR A
CERTIFIED TESTING LABORATORY ARE ACCEPTABLE. SHOULD THERE BE ANY
RESULTANT DISCREPANCY BETWEEN THE FOLLOWING LISTED PUBLICATIONS
AND THE STATE'S SPECIFICATIONS, THE STATE'S SPECIFICATIONS SHALL
TAKE PRECEDENCE.

REFERENCES:
THE FOLLOWING PUBLICATIONS, OR SUBSEQUENTLY DATED PUBLICATIONS, FORM
A PART OF THESE SPECIFICATIONS TO THE EXTENT REFERENCED AND ARE
REFERRED TO BY TITLE ONLY:

A. AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)/BUSINESS AND
INSTITUTIONAL FURNITURE MANUFACTURERS ASSOCIATION (BIFMA)
SAFETY AND PERFORMANCE STANDARDS:
1) ANSI/BIFMA X5.6 (2003) OFFICE FURNISHINGS-PANEL SYSTEMS-TESTS
2) BIFMA X5.1 (2002) OFFICE SEATING STANDARD
3) BIFMA X5.5 OFFICE FURNISHINGS - DESK/TABLE PRODUCTS
(PUBLICATION UNDER REVISION SO BIDDERS REFER TO MOST CURRENT
PRIOR EDITION)
4) BIFMA X5.6 PANEL SYSTEMS STANDARD

B. AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM)
1) ASTM C-423-00 SOUND ABSORPTION AND SOUND ABSORPTION CO-EFFICIENT
BY THE REVERBERATION METHOD
2) ASTM E-84-O3B STANDARD METHOD FOR TESTING OF SURFACE BURNING
CHARACTERISTICS OF BUILDING MATERIALS
3) ASTM E-662-03 TEST METHOD FOR SPECIFIC OPTICAL DENSITY OF SMOKE
GENERATED BY SOLID MATERIALS
4) ASTM E15137-02A FIRE TESTING OF UPHOLSTERED FURNITURE
5) ASTM E1353-02 CIGARETTE IGNITION RESISTANCE OF COMPONENTS OF
UPHOLSTERED FURNITURE

C. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)
1) NFPA 255 STANDARD METHOD OF TEST OF SURFACE BURNING
CHARACTERISTICS OF BUILDING MATERIALS
2) NFPA 701 STANDARD METHODS OF FIRE TESTS FOR FLAME PROPOGATION OF
TEXTILE AND FILMS
3) NFPA 260 STANDARD METHODS OF TESTS AND CLASSIFICATION SYSTEM FOR
CIGARETTE IGNITION RESISTANCE OF COMPONENTS OF UPHOLSTERED FUR-
NITURE
4) NFPA 266 STANDARD METHOD OF TEST FOR FIRE CHARACTERISTICS OF
UPHOLSTERED FURNITURE EXPOSED TO FLAMING IGNITION SOURCE

D. UNDERWRITER'S LABORATORIES, INC. (UL)
1) UL-723 TEST FOR SURFACE BURNING CHARACTERISTICS OF BUILDING
MATERIALS
2) UL-1268 OFFICE FURNISHINGS (PANELS)

E CALIFORNIA BUREAU OF HOME FURNISHINGS AND THERMAL INSULATION (CAL)
1) CAL TECNHICAL BULLETIN 116 TEST PROCEDURE AND APPARATUS FOR
TESTING THE FLAME RETARDANCE OF UPHOLSTERED FURNITURE
2) CAL TECHNICAL BULLETIN 117 TEST PROCEDURES AND APPARATUS FOR
TESTING THE FLAME RETARDANCE OF RESILIENT FILLING MATERIALS USED
IN UPHOLSTERED FURNITURE
3) CAL TECHNICAL BULLETIN 133 FLAMMABILITY TEST PROCEDURES FOR
SEATING FURNITURE FOR USE IN PUBLIC OCCUPANCIES




OPEN OFFICE LANDSCAPE PRODUCTS SPECIFICATIONS

1. ALL PANELS SHALL BE MONOLITHIC TYPE (I.E. ONE PIECE PANEL FACE).
ALL PANELS AND COMPONENTS SHALL BE OF A DESIGN, MATERIAL AND
WORKMANSHIP TO WITHSTAND HARD DAILY USAGE OVER AN EXTENDED LIFE
WITH A MINIMUM OF MAINTENANCE AND REPAIR. ALL PANELS SHALL STAND
ERECT AND REST FIRMLY ON THEIR BASES TO ASSURE SAFETY, GOOD
APPEARANCE, A STABLE STATIONARY WORK STATION, AND WARRANTED FOR
TEN (10) YEARS AS COVERED BELOW.

2. PANELS SHALL BE CAPABLE OF BEING ARRANGED IN A VARIETY OF CONFIG-
URATIONS AND SHALL HAVE THE CAPABILITY OF ARRANGEMENTS OF HAVING
TWO (2), THREE (3) OR FOUR (4) PANELS RADIATING FROM A SINGLE
POINT.

3. THE PANEL SYSTEM SHALL INCLUDE PANEL WIDTHS (IN 6" INCREMENTS)
FROM 18" TO 48", WITH A VARIANCE OF PLUS (+) OR MINUS (-) 2" AND
AT LEAST FOUR (4) PANEL HEIGHTS IN RANGES FROM 28" TO 35";
42" TO 44"; 60" TO 69"; AND 80" TO 85".

4. THE SYSTEM MUST CONSIST OF CONNECTORS AND PANELS WHICH MEET THE
FIRE RESISTANCE, SAFETY AND PERFORMANCE STANDARDS IN BIFMA X5.6,
ASTM C-423, ASTM E-84, NFPA 255, NFPA 701, AND UL-1268.

5. ALL SYSTEM ELECTRICAL COMPONENTS SUCH AS TASKLIGHTS, AND DUPLEX
RECEPTACLES ARE TO MEET ALL APPLICABLE UL REQUIREMENTS.

6. ACCEPTABLE QUALITY STANDARDS FOR PANEL FABRICS AND COMPONENT
FABRICS WILL BE VENDOR'S LOWEST QUALIFYING GRADE THAT MEET ALL
CRITERIA STATED HEREIN.

NOTE: A. IF TESTING OF FABRIC OR ANY OTHER COMPONENT IS REQUIRED
TO DETERMINE ACCEPTABILITY, THE COST WILL BE BORNE BY
THE BIDDER. IF ITEMS HAVE BEEN PREVIOUSLY TESTED BY THE
MANUFACTURER, SUCH RESULTS MUST BE PROVIDED BY THE
BIDDER.
B. MANUFACTURER TO HAVE A RANGE OF PANEL FABRICS IN A
MINIMUM OF SIX (6) PATTERNS, COLORS, GRADES AND STYLES.
SAMPLES OF FABRICS AND SPECIFICATIONS SHALL BE PROVIDED
AT THE PRE-QUALIFICATION INSTALLATION. AFTER AWARD, AND
AS THE SITUATION DICTATES, THE DIVISION OF REAL PROPERTY
ADMINISTRATION, DEPARTMENT OF FINANCE AND ADMINISTRATION
WILL SELECT FABRICS, COLORS AND GRADES TO BE USED FROM
THE SUCCESSFUL BIDDER.

7. BIDDERS SHALL HAVE IN THEIR PRODUCT LINE, TWO-SIDED ACOUSTICAL
PANELS WHICH HAVE A MINIMUM NRC RATING OF .65 AND A MINIMUM STC
RATING OF .14, AS TESTED IN ACCORDANCE WITH ASTM-C-423, AND SHALL
UTILIZE THESE PANELS WHERE ACCOUSTICAL PANELS ARE CALLED FOR IN
THE EVALUATION MODEL. THE BIDDER MUST PROVIDE A COPY OF THE
APPROPRIATE TEST RESULTS.

8. THE STRUCTURE OF THE PANEL SYSTEM AND COMPONENTS IS TO HAVE A
MINIMUM TEN (10) YEAR MANUFACTURER'S WARRANTY. BIDDERS ARE TO
PROVIDE WARRANTY DOCUMENTATION WITH THEIR PRE-QUALIFICATION
INSTALLATION.

9. ALL SURFACES SHALL RESIST STAIN AND BE EASILY CLEANED.

10. THE PANEL SYSTEM SHALL INCORPORATE HANGER RAILS WHICH ALLOW
COMPONENTS TO BE SUSPENDED AT A MAXIMUM 1-1/2" VERTICALLY.

11. ALL PANELS SHALL HAVE A DEVICE TO MAKE PANELS PLUMB AND LEVEL TO
ACCOMODATE FLOORS WHICH ARE NOT LEVEL.

12. THE PANEL SYSTEM SHALL ALLOW FOR MINOR RE-CONFIGURATION OF
COMPONENT LOADED PANELS WITHOUT DISASSEMBLY.

13. ALL PANEL TRIM AND COMPONENT TRIM TO BE AVAILABLE IN THE SAME
COLOR SELECTIONS AND BE AESTHETICALLY COMPATIBLE WITH THE FABRIC
SELECTIONS, ONE OF THE SELECTIONS MUST INCLUDE BLACK.

14. PANEL TOP TRIM SHALL BE AVAILABLE IN WOOD TRIM.

15. POWER PANELS SHALL HAVE A COVER AT THE BASE OF END OR CONNECTOR
LOCATIONS TO COMPLY WITH UL LISTING REQUIREMENTS.

16. IN ORDER TO MINIMIZE THE PROBLEM OF ADDITIVE HARMONICS, THE
FOLLOWING MINIMUM SPECIFICATIONS ARE TO BE ADHERED TO:

A. THE BIDDERS CATALOG SHALL INCLUDE A FULL RANGE OF PANELS THAT
INCORPORATE AN ENCLOSED INTEGRAL FACTORY INSTALLED BASE
RACEWAY FOR COMMUNICATIONS AND POWER CABLES. MINIMUM
CAPACITY SHALL BE SIX (6) 25-PAIR TELEPHONE CABLES. PANELS
WITH RACEWAYS SHALL INCLUDE A FACTORY INSTALLED ELECTRICAL
DISTRIBUTION SYSTEM WITH POWER HARNESSES. IN RETROFIT SIT-
UATIONS, A FIELD INSTALLED ELECTRICAL DISTRIBUTION SYSTEM IS
TO BE AVAILABLE WITH THE SAME POWER HARNESS AND COMMUNICATION
CABLING CAPACITY AS FACTORY INSTALLED.

B. THE ELECTRICAL SYSTEM SHALL BE UL LISTED AND MEET THE NATIONAL
ELECTRICAL CODES. THE ELECTRICAL DISTRIBUTION SYSTEM MUST
PROVIDE A MINIMUM OF THREE (3) 20-AMP CIRCUITS WITH DUPLEX
RECEPTACLES RATED AT 15 AMPS MINIMUM. PANEL-TO-PANEL
CONNECTORS MUST BE POSITIVELY ATTACHED WITHOUT REQUIRING FIELD
WIRING OR EXPOSED WIRES. CONNECTORS MUST ACCOMODATE ALL
POSSIBLE PANEL CONNECTION CONFIGURATIONS. QUICK CONNECT/
DISCONNECT, 15 AMP MINIMUM, RECEPTACLES MUST BE FIELD
INSTALLED ON EACH SIDE OF THE PANEL. THE RACEWAY SHALL BE
ENCLOSED BUT ALLOW READY ACCESS TO THE ELECTRICAL AND CABLE
AREA.

C. THE BIDDERS CATALOG MUST ALSO INCLUDE EXTERNAL, ADD-ON CABLE
MANAGEMENT CAPABILITIES. FOR PURPOSES OF THIS BID, ALL
QUOTATIONS SHALL INCLUDE THESE INTEGRAL RACEWAYS. THE
ELECTRICAL DISTRIBUTION SYSTEM IS REQUIRED TO MINIMIZE THE
OCCURANCE OF HARMONICS. BIDDERS ARE REQUIRED TO DEMONSTRATE
TO THE STATE HOW THEIR PRODUCT ACCOMPLISHES THIS REQUIREMENT.

D. IN ORDER TO MINIMIZE THE PROBLEM OF ADDITIVE HARMONICS, THE
FOLLOWING MINIMUM SPECIFICATIONS MUST BE AVAILABLE BY CATALOG:
BIDDERS MUST HAVE IN THEIR CATALOG AN ELECTRICAL DISTRIBUTION
SYSTEM THAT MINIMIZES ADDITIVE HARMONICS. SPECIFICALLY, THE
ELECTRICAL DISTRIBUTION SYSTEM MUST HAVE A CONDUCTOR SIZE THAT
IS A MINIMUM OF #12 AWG (AMERICAN WIRE GAUGE). ADDITIONALLY,
THE ELECTRICAL DISTRIBUTION SYSTEM MUST INCLUDE A DEDICATED
NEUTRAL WIRE FOR EACH POWER CIRCUIT OR AN OVERSIZED NEUTRAL
WIRE (MINIMUM OF #10 AWG) FOR EVERY TWO (2) POWER CIRCUITS. A
MINIMUM OF TWO (2) GROUND CONDUCTORS MUST BE PROVIDED FOR
EVERY FOUR (4) CIRCUITS (ONE (1) FOR EQUIPMENT GROUND AND ONE
(1) ISOLATED GROUND).

17. THE PANEL ELECTRICAL COMPONENTS IN THE RACEWAY SHALL BE AN
INTEGRAL PART OF THE PANEL, BOTH FACTORY AND FIELD INSTALLED.

18. WHERE POWER ACCESS IS NOT REQUIRED THROUGH PANELS, A SEPARATE
EXTENDED POWER CONNECTOR SHALL BE AVAILABLE TO PASS POWER THROUGH
NON-POWERED RACEWAYS.

19. BASE RACEWAY RETROFIT KITS SHALL BE AVAILABLE TO CONVERT BOTH NON-
POWERED PANELS TO POWERED PANELS, AND POWERED PANELS TO NON-
POWERED PANELS.

20. POWERED RETROFIT KIT SHALL INCLUDE POWERED BASE RACEWAY, FLEXIBLE
POWER CONNECTOR, AND PORTED RACEWAY COVER. PANEL BASE TRIMS WITH
KNOCKOUTS ARE ACCEPTABLE IN LIEU OF PORTED RACEWAY COVERS.

21. NON-POWERED RETROFIT KIT SHALL INCLUDE NON-PORTED BASE RACEWAY
COVER.
PORTED RACEWAY COVERS.

22. ALL ELECTRICAL RETROFIT KITS SHALL BE ABLE TO BE INSTALLED WITHOUT
REMOVING PANEL(S) FROM A RUN.

23. PANEL BASE RACEWAYS SHALL BE ABLE TO BE ACCESSED FROM EITHER SIDE
OF THE PANEL.

24. A SPECIALIZED PANEL MUST NOT BE REQUIRED TO CONNECT THE BUILDING
POWER DISTRIBUTION SOURCE.

25. CEILING POWER POLES SHALL BE ABLE TO BE CONNECTED TO EITHER END OF
TOP CAPS OF PANELS 18" OR WIDER, AND 42" HIGH PANEL MINIMUM.

26. ALL PANEL DUPLEX RECEPTACLES SHALL ALLOW ACCESS SO CIRCUITS CAN BE
CHANGED IN THE FIELD.

27. PANEL ATTACHED WIRE MANAGEMENT COMPONENTS SHALL BE AVAILABLE FOR
ROUTING POWERCORDS AND CABLING FROM SHELVES OR WORK SURFACES TO
THE PANEL BASE RACEWAY.

28. THE SYSTEM MUST HAVE CONNECTORS THAT CAN WITHSTAND NOT ONLY THE
WEIGHT OF LOADED COMPONENTS BUT CAN TAKE THE STRESS OF SLIDING A
WORK STATION, INTACT, UNDER THESE LOAD CONDITIONS.

29. THE SYSTEM MUST HAVE A CONNECTION SYSTEM WHICH FURNISHES RIGIDITY
WHILE IN PLACE AND FLEXIBILITY WHEN RE-ARRANGED.

30. THE CONNECTION SYSTEM MUST BE NON-PROGRESSIVE WHICH ALLOWS REMOVAL
OF A PANEL IN THE MIDDLE OF A CONFIGURATION WITHOUT DISASSEMBLY OF
THE ENTIRE CONFIGURATION.

31. PANEL SIDE RAILS SHALL HAVE REVEALS SLOTTED IN A MINIMUM OF 1"
INCREMENTS FOR MOUNTING SEPARATELY SPECIFIED PANEL HUNG
COMPONENTS.

32. SIDE TRIM RAIL SHALL BE AN INTEGRAL PART OF THE PANEL TO INSURE
MAXIMUM STRENGTH FOR HANG ON COMPONENTS. SIDE TRIM RAIL REFERS TO
THE CONNECTORS.

33. TOP, SIDE, AND BOTTOM TRIM MUST BE AVAILABLE FOR ALL PANEL SIZES.

34. PANEL GLIDES SHALL ALLOW PANELS 1-1/2" MAXIMUM RANGE OF VERTICAL
ADJUSTMENT TO MAINTAIN ALIGNMENT OF PANEL HEIGHTS.

35. PANEL DOORS AND FRAMES SHALL BE AVAILABLE FOR 80" MINIMUM HEIGHT
PANELS.

36. PANEL DOORS SHALL BE A MINIMUM CLEAR WIDTH OF 32" AND BE AVAILABLE
IN A LEFT OR RIGHT HAND SWING.

37. PANEL DOOR ASSEMBLIES SHALL INCLUDE HINGES, DOOR KNOB, LOCK AND
KEY SET. LEVER TYPE DOOR KNOBS ARE TO BE AVAILABLE TO COMPLY
WITH AMERICANS WITH DISABILITIES ACT. (ADA GUIDELINES)

38. COMPONENTS, UNLESS OTHERWISE SPECIFIED, SHALL BE PANEL DEPENDENT.
COMPONENTS SHALL BE SIZED TO THE INDICATED PANEL DIMENSIONS,
THEREFORE, THE STATE RECOGNIZES THAT THE PANEL DIMENSIONS DICTATE
THE COMPONENT DIMENSIONS AND SHALL TAKE PRECEDENCE OVER COMPONENT
SIZES.

39. THE SYSTEM CATALOG SHALL OFFER A VARIETY OF COMPONENT SELECTIONS
SUCH AS A FULL RANGE OF DRAWER AND COMPONENT ACCESSORIES, VARIOUS
SIZED WORK SURFACES, COUNTER CAPS, AND (BUT NOT LIMITED TO) THE
FOLLOWING:
A. FULLY OPEN FRAME PANELS
B. GLAZED PANELS
C. HARDSURFACE PANELS (I.E. PLASTIC LAMINATE/VIDENE TYPE SURFACE
IN FINISHES THAT MATCH ALL OTHER FINISHES IN THE PRODUCT LINE)
D. ACOUSTICAL PANELS
E. PANELS IN A VARIETY OF HEIGHTS
F. CABLE MANAGEMENT ACCESSORIES
G. VARIETY OF POWER DISTRIBUTION ENTRY PRODUCT TYPES INCLUDING
BASE AND CEILING ENTRY THAT MINIMIZE THE OCCURANCE OF HARMONICS
H. PAPER MANAGEMENT ACCESSORIES
I. ARTICULATING KEYBOARD TRAYS OR DRAWERS
J. COAT HOOKS
K. MARKERBOARDS
L. WALL MOUNTED TACKBOARDS
M. 24" DEEP WORKSURFACES
N. NEW OPEN OFFICE SYSTEM PRODUCTS INTRODUCED AFTER CONTRACT AWARD
AND INCLUDED IN APPROVED CATALOG OR PRICE SCHEDULE
O. FREE STANDING ITEMS
P. REPAIR AND REPLACEMENT PARTS.
Q. WIRE MANAGEMENT, THROUGH PANEL INTEGRALLY OR ATTACHED TO
SURFACE.
R. DEEPER OVERHEAD STORAGE COMPONENTS THAT ARE A MINIMUM OF
13" INSIDE CLEAR DEPTH.
S. ANY OTHER ITEMS SUCH AS ORGANIZATION ACCESSORIES, FREESTANDING
DESKS, COMPUTER FURNITURE AND LABORATORY FURNISHINGS, THAT ARE
ACTUALLY WITHIN THE SAME CATALOG SECTIONS AS OPEN OFFICE LAND-
SCAPING PRODUCTS, WILL BE PART OF THE APPLICABLE CATALOG AND
WILL BE SUBJECT TO DISCOUNT.

40. COMPONENTS SHALL MEET ALL UL CLASS A SMOKE DEVELOPMENT
REQUIREMENTS AS TESTED PER ASTM E-662 AND MEET STANDARDS OF ASTM
E-84.

41. THE SYSTEM SHALL HAVE POSITIVE LOCKING FEATURES SO THAT THE
COMPONENTS WILL NOT ACCIDENTLY DETACH.

42. WORK SURFACES SHALL BE FREE FROM EXPOSED OR SHARP EDGES. ONLY
VINYL EDGE TYPE WORK SURFACES ARE ACCEPTABLE.

43. WORK SURFACES SHALL BE AVAILABLE WITH A NOTCHED OPENING OR A
GROMMET TO ALLOW FOR EASIER POWER CORD AND CABLE ACCESS.

44. WORK SURFACE GROMMETS MAY BE FACTORY OR FIELD INSTALLED.

45. WORK SURFACES SHALL BE SIZED TO A SINGLE PANEL OF COMPARABLE
WIDTH, OR TO A PANEL RUN OF COMPARABLE WIDTH.

46. WORK SURFACES ARE TO BE AVAILABLE IN A MINIMUM OF FOUR (4) WOOD
LAMINATE FINISHES IN ADDITION TO A MINIMUM OF TWELVE (12) OTHER
LAMINATE COLOR CHOICES.

47. WORK SURFACE SUPPORT PANELS AND FLOOR SUPPORTED PEDESTALS ARE TO
BE AVAILABLE IN ADDITION TO CANTILEVER SUPPORT BRACKETS.

48. TASK LIGHTS SHALL BE SHIPPED FULLY ASSEMBLED, EXCEPT FOR MOUNTING
HARDWARE.

49. COAT HOOKS SHALL BE AVAILABLE TO ATTACH TO PANELS FOR INDIVIDUAL
USE.

50. ALL FILING COMPONENTS SUCH AS OPEN SHELVES, OVERHEAD STORAGE WITH
DOORS, AND PEDESTALS SHALL ACCOMODATE A MINIMUM OF LEGAL AND
LETTER SIZE FILES.

51. LOCKS WITH KEY OPTIONS OF KEY-ALIKE AND MASTER KEYING ARE TO BE
STANDARD PRODUCT OFFERING ON ALL OVERHEAD STORAGE AND PEDESTAL
FILING COMPONENTS.

52. KEY ALIKE AND MASTER KEYING OPTIONS ARE TO OFFER A MINIMUM OF 148
KEY NUMBER RANGES FOR ALL LOCKABLE STORAGE.

53. TO AID WORKERS AND IN COMPLIANCE WITH AMERICANS WITH DISABILITIES
ACT REQUIREMENTS (ADA), NO SINGLE STORAGE DOOR WILL BE USED THAT
IS GREATER THAN 48" WIDE OR REQUIRE AN UPWARD OR DOWNWARD FORCE OF
GREATER THAN 5 LBS TO OPEN OR CLOSE THE DOOR.

54. ALL OVERHEAD STORAGE COMPONENTS WITH DOORS MUST BE ABLE TO BE
OPENED OR CLOSED FROM BOTH THE SEATED OR STANDING POSITION, WHICH
COMPLIES WITH AMERICANS WITH DISABILITIES ACT (ADA) GUIDELINES.

55. ALL OVERHEAD STORAGE COMPONENTS MUST MEET AMERICANS WITH
DISABILITIES ACT (ADA) GUIDELINES AS A STANDARD PRODUCT OFFERING.

56. OVERHEAD STORAGE COMPONENTS SHALL BE AVAILABLE WITH A MINIMUM
INSIDE CLEAR DEPTH OF 12-1/2".

57. ALL OVERHEAD STORAGE COMPONENTS SHALL BE AVAILABLE IN SIZES IN 6"
INCREMENTS, I.E. 30", 36", 42", ETC.

58. ALL OVERHEAD STORAGE COMPONENTS SHALL MOUNT ON A SINGLE PANEL OF
EQUAL WIDTH OR A PANEL RUN OF EQUAL WIDTH.

59. ALL OVERHEAD STORAGE COMPONENTS SHALL ATTACH SECURELY INTO PANEL
SIDE RAIL SLOTS USING A MECHANICAL SAFETY LOCK TYPE SYSTEM.

60. DOORS PROVIDING ENCLOSED LOCKABLE STORAGE MUST BE AVAILABLE FOR
STANDARD DEPTH OVERHEAD STORAGE COMPONENTS.

61. ALL OVERHEAD STORAGE UNITS SHALL ALLOW A TASK LIGHT OF EQUAL OR
LESSER WIDTH TO BE ATTACHED TO THEM.

62. A MINIMUM 14" HIGH TACK SURFACE SHALL BE AVAILABLE FOR PLACEMENT
UNDER OVERHEAD STORAGE COMPONENTS.

63. ALL STORAGE PEDESTALS SHALL BE ONE PIECE METAL CASE CONSTRUCTION.

64. STORAGE PEDESTALS SHALL BE AVAILABLE IN A VARIETY OF STYLES SUCH
AS FIXED/FLOOR SUPPORTED, MOBILE, AND STATIONARY TO
SERVE A VARIETY OF FUNCTIONS.

65. STATIONARY PEDESTALS SHALL FIT UNDER THE WORK SURFACE OR BE USED
AS A FREESTANDING UNIT. THE UNIT SHALL HAVE FOUR (4) LEVELING
GLIDES (ONE (1) IN EACH CORNER) TO ALLOW FOR A MAXIMUM ADJUSTMENT
RANGE OF 1".

66. ALL DOORS AND FULLY LOADED PEDESTAL DRAWERS SHALL WORK SMOOTHLY
WITHOUT BINDING OR RACKING. UNITS SHALL BE RELATIVELY SILENT.

67. PAPER MANAGEMENT/ORGANIZATIONAL ACCESSORIES SUCH AS UTILITY/PENCIL
TRAYS FOR PEDESTALS, SHELF DIVIDERS FOR OVERHEAD STORAGE
COMPONENTS, AND PANEL MOUNTED TYPES SHALL BE AVAILABLE IN THE
PRODUCT LINE.

68. PAPER MANAGEMENT ACCESSORIES SHALL BE AVAILABLE IN HORIZONTAL,
VERTICAL, AND DIAGONAL CONFIGURATIONS AND BE ABLE TO HANG ON
PANELS OR STAND ALONE.

69. MARKERBOARDS THAT ATTACH TO PANELS OF EQUAL WIDTHS OR TO
HARDWALLS SHALL BE AVAILABLE IN THE PRODUCT LINE.

70. MARKERBOARDS ARE TO HAVE A DURABLE AND CLEANABLE WRITING SURFACE.

71. ARTICULATING KEYBOARD TRAYS OR DRAWERS IN TILT AND NON-TILT
VERSIONS AND WITH AND WITHOUT MOUSE PADS SHALL BE AVAILABLE IN THE
PRODUCT LINE.

72. KEYBOARD TRAYS SHALL ADJUST FOR A WIDE RANGE OF KEYBOARD SIZES.

73. KEYBOARD TRAYS OR DRAWERS SHALL BE STORABLE UNDER ALL WORKSURFACE
SIZES.

74. KEYBOARD MECHANISMS AND HARDWARE, WHEN MOUNTED, SHALL NOT EXTEND
MORE THAN 2-1/4" BELOW THE WORKSURFACE.

75. KEYBOARD TRAYS OR DRAWERS SHALL HAVE A SMOOTH CONTOURED UNDERSIDE
THAT PREVENTS CLOTHING SNAGS AND "KNEE KNOCK" BY THE USER.

76. METAL STORAGE PEDESTALS SHALL BE SIZED WITHIN 1" OF THE DEPTH
OF THE WORK SURFACE TO MAXIMIZE STORAGE CAPACITY FOR USER CON-
VENIENCE. ALL FILE DRAWERS SHALL BE EQUIPPED WITH HIGH SIDES AND/
OR RAILS TO ACCOMODATE BOTH LETTER AND LEGAL HANGING FILE FOLDERS
AND EITHER A SIDE-TO-SIDE OR FRONT-TO-BACK CONFIGURATION.

77. GENERAL MAINTENANCE OF PANELS AND COMPONENTS SHALL BE CAPABLE OF
BEING PERFORMED BY STATE PERSONNEL WITH EASE.

78. PANELS AND COMPONENTS SHALL FIT AND ALIGN PROPERLY WHEN IN
POSITION WITH GOOD UNIFORMITY IN PRODUCT QUALITY. THE SYSTEM
SHALL NOT BE AWKWARD TO OPERATE AND SHALL BE VOID OF SHARP-EDGED
COMPONENTS.

79. ONE (1) COMPLETE SET OF CURRENT CATALOGS CONTAINING DESCRIPTIVE
LITERATURE, PRICE LISTS, SPECIFICATIONS, COLOR AND MATERIAL
SAMPLES SHALL BE PROVIDED WITH THE BID. FAILURE TO PROVIDE THIS
INFORMATION MAY BE CAUSE FOR REJECTION OF BID. REFERENCE TO
PREVIOUSLY SUBMITTED LITERATURE, ETC. WILL NOT SATISFY THIS
REQUIREMENT. ITEMS SUBMITTED SHALL INCLUDE A PLANNING GUIDELINE,
OUTLINING MANUFACTURERS TOOL/SUPPORT/CONNECTION REQUIREMENTS.
RESPONSIVE VENDORS MUST CERTIFY THAT ITEMS BID CONFORM TO
SPECIFICATIONS AND THAT THESE CONDITIONS DO NOT VIOLATE MANUFAC-
TURERS LOADING AND SUPPORT REQUIREMENT GUIDELINES.

80. VENDORS PRODUCT LINE SHALL PROVIDE A QUICK SHIP PROGRAM WHICH
ENABLES THE PURCHASE AND QUICK SHIPPING OF MOST COMMONLY USED
ITEMS WITHIN TWELVE (12) BUSINESS DAYS FROM DATE MANUFACTURER
ACKNOWLEDGES RECEIPT OF ORDER, EXCLUDING ORDERS OVER $100,000.00
WHICH ARE TO BE DELIVERED IN A MAXIMUM OF 90 DAYS.


OPEN OFFICE LANDSCAPE TABLE SPECIFICATIONS

1. THE STATE REQUIRES TABLES THAT MEET SAFETY AND PERFORMANCE
STANDARDS FROM BIFMA X5.5 (MOST CURRENT EDITION), ASTM E-84, AND
NFPA 255.

2. ALL TABLES ARE TO BE MADE BY THE SAME MANUFACTURER AS THE OPEN
OFFICE PRODUCTS THAT ARE BID TO INSURE UNIFORMITY OF FINISHES
THROUGHOUT THE ENTIRE FURNITURE LINE.

3. TABLE LINE MUST HAVE THE MOST COMMONLY PURCHASED TABLE SIZES
AVAILABLE ON A 12-DAY QUICK SHIP PROGRAM.

4. ALL TABLES MUST HAVE A MINIMUM OF A TEN (10) YEAR MANUFACTURER'S
WARRANTY. BIDDERS ARE TO PROVIDE WARRANTY DOCUMENTATION WITH THEIR
BID SUBMITTAL.

5. TABLE TYPES

A. ROUND TABLES
1. STEEL X BASE
2. TOPS TO BE HIGH PRESSURE LAMINATE FINISH WITH A VINYL EDGE
3. VINYL EDGE TO BE PVC MOLDING OR EQUAL
4. MINIMUM TOP THICKNESS 1.18"
5. TOP AND VINYL EDGE TO BE AVAILABLE IN A RANGE OF COLORS TO
MATCH SEATING AND LANDSCAPE FURNITURE COLORS.
6. MINIMUM OF 4 WOOD LAMINATE PATTERNS AND 10 LAMINATE SOLIDS/
PATTERNS
7. MINIMUM OF 4 TRIM COLORS AND 1 MUST BE BLACK
8. BASE MUST HAVE ADJUSTABLE GLIDES FOR LEVELING
9. MUST INCLUDE ALL NECESSARY HARDWARE FOR ASSEMBLY
10. RANGE OF SIZES TO INCLUDE 30", 36", AND 42" DIAMETER

B. RECTANGULAR TABLES
1. STEEL X BASE OR T BASE
2. TOPS TO BE HIGH PRESSURE LAMINATE FINISH WITH A VINYL EDGE
3. VINYL EDGE TO BE PVC MOLDING OR EQUAL
4. MINIMUM TOP THICKNESS 1.18"
5. TOP AND VINYL EDGE TO BE AVAILABLE IN A RANGE OF COLORS TO
MATCH SEATING AND LANDSCAPE FURNITURE COLORS
6. MINIMUM OF 4 WOOD LAMINATE PATTERNS AND 10 LAMINATE SOLIDS/
PATTERNS
7. MINIMUM OF 4 TRIM COLORS AND 1 MUST BE BLACK
8. BASE MUST HAVE ADJUSTABLE GLIDES FOR LEVELING
9. MUST INCLUDE ALL NECESSARY HARDWARE FOR ASSEMBLY
10. RANGES OF SIZES TO INCLUDE 24"X 24", 24"X 48", 24"X 60",
24"X 72", 30"X 30", 30"X 48", 30"X 60", 30"X 72", 36"X 36",
36"X 72" PLUS (+) OR MINUS (-) 2".

6. ALL TABLES 35" LENGTH OR GREATER MUST HAVE THE OPTION OF BEING
SUPPORTED WITH EITHER ONE (1) CENTER LEG OR TWO (2) LEGS. (1 LEG ON
EACH END).
TWO (2) LEGS PROVIDE SUPERIOR STABILITY WHEN TABLES ARE SPECIFIED
TO SUPPORT PRINTERS, COMPUTERS, OR OTHER EQUIPMENT.

7. ALL TABLES 60", OR GREATER, IN LENGTH MUST HAVE DOUBLE PEDESTAL
BASES. TWO "T"-LEGS ON EACH END OF THE TABLE IS ACCEPTABLE.

OPEN OFFICE LANDSCAPE SEATING SPECIFICATIONS

1. IT IS THE STATE'S INTENTION TO HAVE ACCESS TO A BROAD RANGE OF
ERGONOMIC OFFICE SEATING WHICH WILL PROVIDE CONTINUOUS COMFORT
AND SUPPORT FOR A WIDE RANGE OF BODY SIZES AND JOB FUNCTIONS.
ALL CHAIRS ARE TO BE MADE/SUPPLIED BY SAME MANUFACTURER AS THE
OPEN OFFICE LANDSCAPE PRODUCTS THAT ARE BID AND THEY SHALL HAVE
OPTIONS AVAILABLE WHICH INCLUDE, BUT ARE NOT LIMITED TO, FULLY
UPHOLSTERED SHELL (BACK), PNEUMATIC SEAT HEIGHT ADJUSTMENTS,
UPHOLSTERED ARMS, GLIDES AND CASTERS.

2. SEATING PRODUCTS OFFERED BY BIDDERS MUST MEET THE SAFETY AND
PERFORMANCE STANDARDS OF BIFMA X5.1, MOST RECENTLY PUBLISHED
EDITIONS.

3. FABRIC UPHOLSTERY AND FOAM ON ALL CHAIRS MUST BE FIRE RETARDANT
AND AS APPROPRIATE, MEET THE REQUIREMENTS OF STATE OF CALIFORNIA
BUREAU OF HOME FURNISHINGS AND THERMAL INSULATION, TECHNICAL
BULLETIN 116, TECHNICAL BULLETIN 117 AND TECHNICAL BULLETIN 133.

4. FABRIC UPHOLSTERY MUST MEET THE SAFETY AND PERFORMANCE STANDARDS
OF AMERICAN SOCIETY FOR TESTING AND MATERIALS E1537 AND E1353 AND
NATIONAL FIRE PROTECTION ASSOCIATION 701, 260 AND 266.

5. FABRIC SHALL BE ADHERED TO FOAM IN SUCH A WAY AS TO PREVENT FABRIC
FROM PULLING AWAY FROM THE FOAM.

6. ALL CHAIRS ARE TO BE AVAILABLE IN MULTIPLE GRADES OF FABRIC AND
VINYL THAT MEET THE ABOVE CRITERIA. VENDORS LINE SHALL OFFER A
MINIMUM OF SIX (6) FABRIC SELECTIONS IN EACH GRADE INCLUDING
GRAPHICS, PATTERNS, AND SOLIDS AND TWO (2) VINYL SELECTIONS. BOTH
FABRIC AND VINYL SELECTIONS WILL HAVE A MINIMUM OF SIX (6) COLORS
PER SELECTION AS PRINTED IN CATALOGS, PRICE LISTS, PRICE SCHEDULES
AND SUPPLEMENTS. CHAIR TRIM (ANY AREAS WHICH DO NOT RECEIVE
UPHOLSTERY FABRIC INCLUDING BACK, BASE AND ARMS) AND BASE COLORS
MUST BE AVAILABLE IN A MINIMUM OF TWO (2) CHOICES INCLUDING BLACK.
BIDDERS ARE REQUIRED TO PROVIDE FABRIC SAMPLES AND SPECIFICATIONS
WITH THEIR SUBMITTAL. AFTER AWARD, AND AS THE SITUATION DICTATES,
REAL PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE AND
ADMINISTRATION WILL SELECT FABRICS, COLORS, AND GRADES TO BE USED
FROM THE SUCCESSFUL BIDDER. THE ABOVE INFORMATION WILL BE
SUBMITTED WITH THE PREQUALIFICATION INSTALLATION FOR EVALUATION
PURPOSES.

7. ALL SEATING STRUCTURAL COMPONENTS AND MECHANISMS MUST HAVE A
TEN (10) YEAR MANUFACTURER'S WARRANTY. BIDDERS TO PROVIDE WARRANTY
DOCUMENTATION WITH THEIR BID SUBMITTAL.

8. ALL DESK SEATING SUCH AS MANAGEMENT AND EXECUTIVE TYPE CHAIRS
SHALL OFFER TILT TENSION (NOT WEIGHT ACTIVATED) PNEUMATIC HEIGHT
ADJUSTMENT AS A STANDARD OPTION. ALL ADJUSTMENT MECHANISMS MUST
BE READILY OPERABLE AND WITHIN EASY REACH OF CHAIR USER.
ADJUSTMENTS MUST BE CAPABLE OF BEING ACCOMPLISHED WITHOUT USE OF
TOOLS.

CHAIR TYPES: AS A MINIMUM, CATALOGS ARE TO INCLUDE THE FOLLOWING
LINES OF CHAIRS. THESE ARE THE MINIMUMS TO BE UTILIZED FOR THE
EVALUATION MODEL.

A. HIGH BACK CHAIR WITH AND WITHOUT ARMS

1. ARMS TO HAVE ADJUSTABLE RELATIONSHIP BETWEEN SEAT AND BACK

2. WATERFALL OR RADIUSED SEAT FRONT

3. TILT SWIVEL ADJUSTMENT

4. POLYPROPYLENE SEAT BACK AND FULLY UPHOLSTERED SEAT BACK
OPTIONS MUST BE AVAILABLE

5. SEAT HEIGHT ADJUSTMENT

6. ERGONOMICALLY CONTOURED BACK FOR PROPER LUMBAR SUPPORT

7. UPHOLSTERED OR SYNTHETIC CUSHIONED RECESSED ARMS IN LOOP
AND HEIGHT ADJUSTABLE OPTIONS ARM SHALL BE A MINIMUM OF 2"
WIDE AND CONTOURED FOR COMFORT

8. 5 STAR METAL PAINTED OR EPOXY COATED BASE. STEEL BASE WITH
POLY. CAPS ARE ACCEPTABLE.

9. MINIMUM OF 23" DIAMETER BASE

10. DUAL WHEEL SOFT AND HARD CASTER OPTIONS MUST BE AVAILABLE

11. MINIMUM BACK HEIGHT 42" ABOVE FINISHED FLOOR

B. MID BACK CHAIR WITH AND WITHOUT ARMS

1. ARMS TO HAVE ADJUSTABLE RELATIONSHIP BETWEEN SEAT AND BACK

2. WATERFALL OR RADIUSED SEAT FRONT

3. TILT SWIVEL ADJUSTMENT

4. POLYPROPYLENE SEAT BACK AND FULLY UPHOLSTERED SEAT BACK
OPTIONS MUST BE AVAILABLE

5. SEAT HEIGHT ADJUSTMENT

6. ERGONOMICALLY CONTOURED BACK FOR PROPER LUMBAR SUPPORT

7. UPHOLSTERED OR SYNTHETIC CUSHIONED RECESSED ARMS IN LOOP
AND HEIGHT ADJUSTABLE OPTIONS ARM SHALL BE A MINIMUM OF 2"
WIDE AND COUNTOURED FOR COMFORT

8. 5 STAR METAL PAINTED OR EPOXY COATED BASE. STEEL BASE WITH
POLY. CAPS ARE ACCEPTABLE.

9. MINIMUM OF 23" DIAMETER BASE

10. DUAL WHEEL SOFT AND HARD CASTER OPTIONS MUST BE AVAILABLE

11. MINIMUM BACK HEIGHT 37" ABOVE FINISHED FLOOR

C. OVERSIZED CHAIR WITH AND WITHOUT ARMS

1. ARMS TO HAVE ADJUSTABLE RELATIONSHIP BETWEEN SEAT AND BACK

2. WATERFALL OR RADIUSED SEAT FRONT

3. TILT SWIVEL ADJUSTMENT

4. POLYPROPYLENE SEAT BACK OR FULLY UPHOLSTERED SEAT BACK

5. PNEUMATIC HEIGHT ADJUSTMENT

6. ERGONOMICALLY CONTOURED BACK FOR PROPER LUMBAR SUPPORT

7. UPHOLSTERED OR SYNTHETIC CUSHIONED RECESSED ARMS SHALL BE
A MINIMUM OF 2" WIDE AND CONTOURED FOR COMFORT.

8. 5 STAR METAL PAINTED OR EPOXY COATED BASE. STEEL BASE WITH
POLY. CAPS ARE ACCEPTABLE.

9. MINIMUM OF 23" DIAMETER BASE

10. DUAL WHEEL SOFT AND HARD CASTER OPTIONS MUST BE AVAILABLE

11. MINIMUM BACK HEIGHT 42" ABOVE FINISHED FLOOR

12. MINIMUM SEAT WIDTH 23".

13. DURABILITY TO WITHSTAND 350 POUNDS AS PER MANUFACTURER'S
WARRANTY

D. STOOL WITH AND WITHOUT ARMS

1. ARMS TO HAVE ADJUSTABLE RELATIONSHIP BETWEEN SEAT AND BACK

2. WATERFALL OR RADIUSED SEAT FRONT

3. TILT SWIVEL ADJUSTMENT

4. POLYPROPYLENE SEAT BACK AND FULLY UPHOLSTERED SEAT BACK
OPTIONS MUST BE AVAILABLE

5. SEAT HEIGHT ADJUSTMENT

6. ERGONOMICALLY CONTOURED BACK FOR PROPER LUMBAR SUPPORT

7. UPHOLSTERED OR SYNTHETIC CUSHIONED RECESSED ARMS IN HEIGHT
AND/OR WIDTH ADJUSTABLE OPTIONS SHALL BE A MINIMUM OF 2"
WIDE, AND CONTOURED FOR COMFORT.

8. 5 STAR METAL PAINTED OR EPOXY COATED BASE. STEEL BASE WITH
POLY. CAPS ARE ACCEPTABLE.

9. MINIMUM OF 23" DIAMETER BASE

10. ADJUSTABLE FOOT REST OR RING MUST BE AVAILABLE

11. DUAL WHEEL SOFT AND HARD CASTER OPTIONS MUST BE AVAILABLE

12. MINIMUM ADJUSTABLE SEAT HEIGHT 22" - 25" WITH A 5" MAX-
IMUM RANGE (MEASURED FROM FLOOR TO TOP OF SEAT).

13. MINIMUM BACK HEIGHT 42" ABOVE FINISHED FLOOR

E. SIDE CHAIR WITH AND WITHOUT ARMS

1. WATERFALL OR RADIUSED SEAT FRONT

2. ERGONOMICALLY CONTOURED BACK FOR PROPER LUMBAR SUPPORT

3. POLYPROPYLENE SEAT BACK OR FULLY UPHOLSTERED SEAT BACK

4. UPHOLSTERED OR SYNTHETIC CUSHIONED RECESSED ARMS

5. STANDARD GLIDES

6. SLED BASE OPTION AVAILABLE

7. LEG BASE OPTION AVAILABLE

8. GANGING OPTION AVAILABLE

9. STACKING OPTION AVAILABLE

10. TABLET ARM OPTION AVAILABLE

11. CASTER OPTION AVAILABLE

12. MINIMUM BACK HEIGHT 30-1/4" ABOVE FINISHED FLOOR


OPEN OFFICE LANDSCAPE DESIGN SPECIFICATIONS

1. DESIGN AND SOFTWARE

A. THE STATE MAY AT IT'S SOLE DISCRETION UTILIZE THE VENDOR'S
DESIGN STAFF AND COMPUTER AIDED DESIGN SYSTEM (CAD). DUE TO
THE VOLUME OF WORK THE STATE DOES DURING THE TERM OF THIS
CONTRACT, THE STATE REQUIRES A MINIMUM OF TWO (2) DESIGNERS
BE ON THE VENDOR'S STAFF, WITH A MINIMUM OF ONE (1) DESIGNER
AVAILABLE TO WORK ON STATE PROJECTS IMMEDIATELY UPON CONTRACT
AWARD. THE VENDOR'S PLACE OF BUSINESS IN MIDDLE TENNESSEE IS
TO BE NO MORE THAN 50 MILES FOR ONE (1) HOUR DRIVE AWAY FROM
REAL PROPERTY ADMINISTRATION'S OFFICE, AT W.R. SNODGRASS,
TENNESSEE TOWER, 8TH AND CHARLOTTE AVE., NASHVILLE, TN. AS
DETERMINED BY MAPQUEST.

B. WITHIN 90 DAYS OF THE CONTRACT AWARD, THE VENDOR SHALL SUPPLY
AT NO COST TO THE STATE, A COMPLETE ELECTRONIC DATA BASE,
BOTH GRAPHIC AND CATALOG INFORMATION, THAT IS FULLY COMPATIBLE
WITH DESIGN EXPRESS SOFTWARE PACKAGE AS PRODUCED BY:

DATA ONE, INC.
5420 W. SOUTHERN AVENUE
SUITE 106
INDIANAPOLIS, IN 46241
PHONE: (317) 244-2999

2. AT THE ELECTION OF THE STATE AND WITH PRIOR APPROVAL OF REAL
PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE AND ADMINISTRATION,
THE VENDOR/CONTRACTOR SHALL PROVIDE FULL DESIGN SERVICES FROM
ABOVE DATA BASE AND RETURN TO THE STATE IN ELECTRONIC FORMAT
TO INCLUDE:

A. PROGRAMMING:
DETERMINING, WITH THE CONSULTATION OF THE USER AGENCY AND REAL
PROPERTY MANAGEMENT, DEPARTMENT OF FINANCE AND ADMINISTRA-
TION, THE GOALS, OBJECTIVES AND LIMITATIONS. THE ON-SITE
INSPECTION WITH FIELD MEASUREMENTS SHALL BE REQUESTED.

B. COMMUNICATION/ADJACENCY STUDY:
DESIGNS WILL CONSIDER THE ORGANIZATIONAL INTERACTION OF INDIV-
IDUALS AND GROUPS SO THE SPACE PLAN WILL EMPHASIZE, IMPROVE
OR, AT MANAGEMENT'S DIRECTION, ALTER SUCH STUDY.

C. EQUIPMENT NEEDS:
IDENTIFY EQUIPMENT NEEDS FOR BOTH INDIVIDUAL AND GROUP
STANDARDS. RECOGNITION OF SIMILAR SOLUTIONS IN OTHER
LOCATIONS AND/OR DEPARTMENTS MAY BE NECESSARY TO INSURE
UNIFORMITY.

D. SPACE PLANNING/INTERIOR DESIGN:
FLOOR PLANS SHOULD INDICATE LOCATION OF ALL EXISTING STRUCT-
URAL ELEMENTS AND ANY REQUIRED NEW CONSTRUCTION. IF REQUIRED
BY REAL PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE AND
ADMINISTRATION, ELECTRICAL NEEDS, SPECIAL CONSTRUCTION, AND
COLOR COORDINATION SHALL BE NOTED ON PLANS. PANEL HEIGHTS,
COLORS, HARDSURFACE, ACOUSTICAL, FABRIC, AND OPEN FRAME PANEL
LOCATIONS, AND COMPONENT ELEVATIONS, AND EXISTING STATE
FURNITURE AND EQUIPMENT PLANNED FOR REUSE SHALL BE
CONSIDERED AND SHOWN IN ORDER TO PREPARE COMPLETE, FUNCTIONAL
AND ATTRACTIVE FLOOR PLANS AND SHOULD BE CLEARLY IDENTIFIED
FOR REVIEW.

E. IN REVIEWING PLANS THAT MAY REQUIRE NEW CONSTRUCTION AND
DESIGN, VENDOR/CONTRACTORS SHALL NOTE THE FEASIBILITY OF
USING EXISTING STATE COMPONENTS WHICH SHALL BE SCHEDULED FOR
RE-USE AND CLEARLY NOTED IN THE DESIGN.

F. INSTALLATION DRAWINGS:
CLEAR, CONCISE PLANS AND/OR ELEVATIONS SUITABLE FOR REVIEW BY
THE STATE AND USE BY INSTALLATION CREWS SHALL BE FURNISHED.

G. SPECIFICATIONS AND DRAWINGS:
INCLUDING ELECTRONIC AND REPRODUCIBLE COPIES, SHALL BE
PROVIDED TO USER AGENCIES AND REAL PROPERTY ADMINISTRATION,
DEPARTMENT OF FINANCE AND ADMINISTRATION, THE RESPONSIBLE
AUTHORITY ON ALL DESIGNS AND SPECIFICATIONS. AFTER AWARD, WHEN
THE STATE ELECTS TO USE THIS FEATURE, THE PERCENTAGE QUOTED
BY THE SUCCESSFUL BIDDER WILL BE APPLIED TO THE NET PRODUCT
TOTAL.

H. RE-DESIGN AND RE-INSTALLATION:

DURING THE COURSE OF THE CONTRACT, IT MAY BECOME NECESSARY TO
RE-DESIGN AND/OR RE-INSTALL STATE-OWNED OPEN OFFICE LANDSCAPE
PRODUCTS. ALL DESIGNS AND INSTALLATIONS WOULD REQUIRE PRIOR
APPROVAL OF REAL PROPERTY ADMINISTRATION DIVISION, DEPARTMENT
OF FINANCE AND ADMINISTRATION. THE STATE AGENCY, IN CONJUNC-
TION WITH REAL PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE
AND ADMINISTRATION, WILL BE RESPONSIBLE FOR MONITORING THESE
JOBS. BIDDERS ARE REQUESTED TO STATE A PRICE PER MAN HOUR
FOR RE-DESIGN AND RE-INSTALLATION ON THE PRICE SHEET.

3. THE VENDORS DESIGN STAFF MUST BE ABLE TO PROVIDE DESIGN SERVICES
FOR STATE PROJECTS IN ALL 95 COUNTIES OF TENNESSEE.


OPEN OFFICE LANDSCAPE FURNITURE, TABLE, AND CHAIR
INSTALLATION SPECIFICATIONS

1. AT THE ELECTION OF THE STATE, THE VENDOR/CONTRACTOR WILL BE
RESPONSIBLE FOR RECEIPT OF ALL PRODUCTS, UNLOADING INSIDE DELIVERY
AND PROTECTION OF SAME; COORDINATING DELIVERY TIME WITH REAL
PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE AND ADMINISTRATION
AND USER AGENCY AT NO ADDITIONAL COST TO THE STATE. THE VENDOR/
CONTRACTOR MUST BE PREPARED TO WAREHOUSE INCOMPLETE SHIPMENTS
UNTIL ALL ESSENTIAL PRODUCTS ARE AVAILABLE FOR COMPLETE
INSTALLATION. WAREHOUSING MAY ALSO BE REQUIRED IF PRODUCT IS NOT
DELIVERED PRECISELY AS ACKNOWLEDGED, OR TO BETTER COORDINATE
INSTALLATION SCHEDULING, OR IF THERE ARE CONSTRUCTION DELAYS.
WAREHOUSING NEEDS WILL BE BASED UPON REASONABLE AND MUTUALLY
AGREED UPON TIME FRAMES. FOR EACH PROJECT, AN INSTALLATION
SCHEDULE WILL BE ESTABLISHED BY REAL PROPERTY ADMINISTRATION,
DEPARTMENT OF FINANCE AND ADMINISTRATION AND ADHERED TO WHENEVER
POSSIBLE.

2. THE CONTRACTOR WILL UTILIZE CREWS EXPERIENCED IN STATE
INSTALLATIONS. THE CONTRACTOR WILL UTILIZE CREWS THAT HAVE BEEN
FACTORY TRAINED ON HOW TO PROPERLY AND SAFELY INSTALL/ASSEMBLE
OPEN OFFICE LANDSCAPE FURNITURE.

3. INSTALLERS WILL BE RESPONSIBLE FOR COORDINATING WITH BUILDING
MANAGEMENT OFFICIALS AND LOCAL MUNICIPAL AUTHORITIES, OBTAINING
ALL NECESSARY PERMITS INCLUDING PARKING AND REQUIRED INSURANCE,
AS APPLICABLE. AWARDED VENDOR IS REMINDED THAT IT IS THEIR RE-
SPONSIBILITY TO OBTAIN AND BE FAMILIAR WITH ANY PARTICULAR LAWS,
RULES OR REGULATIONS PERTAINING TO ACCESS TO BUILDING WORKSITES.
INSTALLATION IS TO INCLUDE CLEAN-UP AND REMOVAL OF ANY AND ALL
PACKING MATERIALS AND TRASH FROM THE BUILDING UPON COMPLETION OF
THE JOB.

4. ALL LANDSCAPE FURNITURE, TABLES, AND CHAIRS ARE TO BE INSTALLED IN
ACCORDANCE WITH THE INSTALLATION DRAWINGS WHICH ARE FURNISHED AND
APPROVED BY REAL PROPERTY ADMINISTRATION, DEPARTMENT OF FINANCE
AND ADMINISTRATION, STATE OF TENNESSEE.

5. INSTALLATION CREWS MUST HAVE THE ABILITY TO MAKE DELIVERIES AND
INSTALLATIONS IN ALL 95 COUNTIES OF TENNESSEE IF AND WHEN THESE
SERVICES ARE REQUIRED.

6. INSTALLTION CREWS MUST BE READY TO BEGIN WORKING ON STATE PROJECTS
WITHIN SIXTY (60) DAYS OF CONTRACT AWARD. EACH INSTALLATION SITE
MUST HAVE AT LEAST ONE (1) FACTORY TRAINED AND CERTIFIED
SUPERVISOR ON SITE AT ALL TIMES. THE SUCCESSFUL VENDOR MUST
HAVE THE CAPABILITY TO INSTALL MULTIPLE SITES AT ONE TIME.