F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO _3_ OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY 30 DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE RECEIVING DOCK
OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL GOVERNMENT AGENCY
OR AUTHORIZED CORPORATION WITHIN THE STATE OF TENNESSEE, WITH ALL
CHARGES FOR TRANSPORTATION AND UNLOADING PREPAID BY THE
VENDOR/CONTRACTOR.

FIRM BID PRICE PERIOD (PRICE INCREASE ALLOWED AFTER TIME FRAME)

PRICES QUOTED SHALL BE FIRM FOR _365_ DAYS FOLLOWING THE DATE OF THE
AWARD, EXCEPT THE STATE SHALL BE ADVISED OF, AND RECEIVE THE BENEFIT
OF, ANY PRICE DECREASE IN EXCESS OF FIVE (5) PERCENT AUTOMATICALLY.
THE VENDOR/CONTRACTOR MUST PROVIDE WRITTEN PRICE REDUCTION INFORMATION
WITHIN TEN (10) DAYS OF ITS EFFECTIVE DATE.

REQUESTS FOR PRICE CHANGES BASED ON VENDOR/CONTRACTOR'S COST:

WRITTEN REQUESTS FOR PRICE CHANGES IN TERM CONTRACTS BASED ON VENDOR/
CONTRACTOR'S ACTUAL COST FOR OTHER THAN AN IMPOSED CHARGE BY FEDERAL,
STATE, COUNTY, OR CITY GOVERNMENT ENTITY AFTER THE FIRM PRICE PERIOD
SHALL BE SUBMITTED IN WRITING TO THE DEPARTMENT OF GENERAL SERVICES,
PURCHASING DIVISION. ANY INCREASE SHALL BE BASED ON THE CONTRACT
HOLDER'S ACTUAL COST INCREASE AND MAY NOT CONSTITUTE ADDITIONAL
PROFIT, AS SHOWN IN WRITTEN DOCUMENTATION SUCH AS INVOICES CLEARLY
DEMONSTRATING AN INCREASE IN COST COMPONENTS UPON WHICH ORIGINAL BID
OR LAST PRICE INCREASE WAS BASED, I.E. INVOICES FOR THE COST OF
MATERIALS, LABOR, DELIVERY, ETC., OR LABOR UNION AGREEMENTS FROM THE
START OF THE CONTRACT OR FIRM BID PRICE PERIOD AND CURRENT DATE AND/OR
A SIGNED LETTER FROM THE CONTRACT HOLDER'S SUPPLIER STATING THAT IT
HAS OR WILL BE IMPOSING A SPECIFIED DOLLAR AMOUNT OR A PERCENTAGE
INCREASE FOR ALL OF ITS CUSTOMERS. IF DOCUMENTATION IS FROM VENDOR/
CONTRACTOR'S SUPPLIER, VENDOR/CONTRACTOR MUST SHOW PROOF THAT IT HAS
TRIED TO OBTAIN THE GOODS FROM OTHER SUPPLIERS AND WAS UNABLE TO GET
IT AT ANY LOWER PRICE. ALL REQUESTS FOR PRICE INCREASES MUST BE
SUBMITTED IN WRITING.

IN ORDER FOR THE PURCHASING DIVISION TO APPROVE THE CONTRACT HOLDER'S
REQUEST FOR A PRICE INCREASE, ITS NEW BID PRICE(S) MUST STILL BE THE
LOW BID MEETING SPECIFICATIONS; THIS WILL BE DETERMINED BY USING THE
ORIGINAL EVALUATION MODEL WITH THE PRICES FROM THE NEW LIST PRICE.
IF THE CONTRACT HOLDER'S NEW BID PRICE IS HIGHER THAN THE NEXT LOW
BIDDER, PURCHASING DIVISION WILL EVALUATE THE NEXT LOW BID TO
DETERMINE IF IT MEETS SPECIFICATIONS AND IF SO, WILL ASK IF THE NEXT
LOW BIDDER IS WILLING TO HONOR ITS BID PRICES FOR POSSIBLE RE-AWARD.

IF THE NEXT LOW BIDDER AGREES TO HONOR ITS BID PRICE AND WILL HOLD IT
FOR THE FIRM BID PRICE PERIOD FOLLOWING AWARD, PURCHASING DIVISION
WILL APPRISE THE CONTRACT HOLDER OF THE SITUATION AND ASK IF IT WANTS
TO CONTINUE WITH ITS PRICE INCREASE REQUEST OR WITHDRAW ITS PRICE
INCREASE REQUEST. IF THE CONTRACT HOLDER STATES THAT IT WANTS TO
CONTINUE WITH ITS REQUEST FOR A PRICE INCREASE, PURCHASING DIVISION
WILL RECOMMEND CANCELLATION OF THE CONTRACT AND RE-AWARD TO THE NEXT
LOW BIDDER.

AT THE OPTION OF THE STATE, (1) REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOW BIDDER, (3)
THE CONTRACT MAY BE CANCELED AND THE COMMODITY/SERVICE BE READVERTISED
FOR AWARD, OR (4) CONTINUE THE CONTRACT WITHOUT CHANGE.
THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN FORTY-FIVE (45) WORKING DAYS OF THE DATE OF RECEIPT
OF COMPLETE AND VERIFIED DOCUMENTATION.

APPROVAL OF PRICE INCREASES

IF APPROVED, THE PURCHASING DIVISION WILL MODIFY THE CONTRACT TO
REFLECT THE APPROVED PRICE INCREASE, PRINT AND MAIL THE REVISED
CONTRACT. THE CONTRACT HOLDER SHALL HONOR ALL PURCHASE ORDERS
DATED PRIOR TO THE APPROVED PRICE INCREASE ACCEPTANCE DATE AT THE
ORIGINAL CONTRACT PRICE. APPROVAL OF ANY PRICE INCREASE RENEWS THE
FIRM PRICE PERIOD.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE CONTRACT
HOLDER WILL BE NOTIFIED IN WRITING OF THE STATE'S INTENTION PRIOR TO
THE FIRST OF THE FOLLOWING MONTH. IF THE CONTRACT IS TO BE CANCELED,
THE CONTRACT HOLDER WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION,
IF RECEIVED BY THE CONTRACT HOLDER WITHIN A PERIOD OF THIRTY (30)
DAYS FOLLOWING THE DATE OF TERMINATION.
VENDOR REPORTING

CONTRACT VENDORS WILL BE REQUIRED TO SUBMIT REPORTS VALIDATING
CONTRACT PURCHASES, INCLUDING PURCHASES MADE BY LOCAL GOVERNMENTS, BY
PERIOD, LINE ITEM AND RECEIVING LOCATION. REPORTS WILL DETAIL A
MINIMUM THE FOLLOWING INFORMATION:

1. CONTRACT NUMBER
2. CONTRACT LINE ITEM NUMBERT
3. COMMODITY DESCRIPTION
4. LINE ITEM QUANTITY PURCHASED
5. LINE ITEM DOLLAR AMOUNT (VOLUME) PURCHASED

ADDITIONAL REPORT DETAILS MAY BE REQUIRED WITH A THIRTY (30) DAY
WRITTEN NOTICE. REPORTS ARE DUE AT THE PURCHASING DIVISION OFFICE IN
THE FIRST WEEK OF THE FOURTH (4TH) QUARTER OF THE CONTRACT TERM.
REPORTS MUST BE SUBMITTED ELECTRONICALLY OR BY DIGITAL APPLIANCE IN
MICROSOFT EXCEL FORMAT. SEMI-ANNUAL OR QUARTERLY REPORTS MAY BE
REQUESTED IN WRITING BY THE CONTRACT ADMINISTRATOR WITH A THIRTY (30)
DAY WRITTEN NOTICE TO THE VENDOR.

INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

GOVERNMENT PROCUREMENT AGREEMENT (G.P.A.) RECIPROCAL COVERAGE

THIS SOLICITATION IS SUBJECT TO THE REQUIREMENTS OF THE WORLD TRADE
ORGANIZATION (WTO) GOVERNMENT PROCUREMENT AGREEMENT (GPA). ALL
BIDDERS OFFERING PRODUCTS OF COUNTRIES THAT ARE
SIGNATORIES TO THE WTO GPA AND THAT HAVE AGREED TO COVER RECIPROCAL
SUBCENTRAL COVERAGE UNDER THE WTO GPA WILL BE ACCORDED
NON-DISCRIMINATORY TREATMENT IN THE AWARD OF CONTRACTS UNDER THIS
SOLICITATION. THESE COUNTRIES INCLUDE THE MEMBER STATES OF THE
EUROPEAN UNION (AUSTRIA, BELGIUM, DENMARK, FINLAND, FRANCE, GERMANY,
GREECE, IRELAND, ITALY, LUXEMBOURG, NETHERLANDS, PORTUGAL, SPAIN,
SWEDEN AND THE UNITED KINGDOM), ISRAEL, JAPAN, KOREA, NORWAY, CHINA,
SWITZERLAND, CANADA, HONG KONG, ICELAND, LIECHTENSTEIN, SINGAPORE, THE
UNITED STATES AND NETHERLANDS WITH RESPECT TO ARUBA.

OFFERED PRICE SHOULD INCLUDE ALL COSTS INCLUDING CUSTOMS DUTIES AND
CHARGES SINCE, PAYMENT OF THESE CHARGES ARE THE RESPONSIBILITY OF THE
SUPPLIER.

BID PRICE(S) AND PAYMENT TO BE IN U.S. CURRENCY.

ALL COMMUNICATION AND TENDERS MUST BE IN ENGLISH.
STATE CONTRACT ADMINISTRATOR

QUESTIONS OR PROBLEMS ARISING FROM BID PROCEDURES OR SUBSEQUENT ORDER
AND DELIVERY PROCEDURES SHOULD BE DIRECTED TO:

STATE OF TENNESSEE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION
312 ROSA L. PARKS AVENUE
3RD FLOOR WILLIAM R. SNODGRASS TN TOWER
NASHVILLE, TN 37243-0557

TO THE ATTENTION OF THE BUYER LISTED ON THE FACE OF THE
INVITATION TO BID.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

TECHNICAL ASSISTANCE

THE VENDOR/CONTRACTOR WILL FURNISH TELEPHONE TECHNICAL ASSISTANCE FOR
THE TYPE OF EQUIPMENT OR SERVICES REQUESTED WITHIN ___24___ HOURS
FOLLOWING A REQUEST AND WITHOUT ADDITIONAL COST TO THE STATE. ENTER
THE NAME, ADDRESS, AND TELEPHONE NUMBER OF THE TECHNICIAN OR SERVICE
REPRESENTATIVE IN THE SPACE PROVIDED BELOW.

NAME _______________________________
ADDRESS_______________________________
_______________________________
_______________________________

PHONE NO.______________________ FAX NO.__________________________

PAGER NO.______________________

EMAIL ADDRESS.____________________________________________

WEBSITE.__________________________________________________

SECURITY OF PROTECTED INFORMATION (A) ALL EMPLOYEES, AGENTS, AND
OTHER AFFILIATES OF CONTRACTORS UNDER THIS CONTRACT SHALL PROTECT THE
SECURITY OF INFORMATION IDENTIFIED TO THEM AS PROTECTED HEALTH
INFORMATION (PHI).

CONTRACTOR'S MANAGING AGENTS WHO ARE NOTIFIED BY THE STATE ABOUT THE
PRESENCE OF PHI IN FACILITIES COVERED BY THIS CONTRACT WILL TRANSMIT
SUCH NOTICE TO ALL EMPLOYEES, AGENTS, AND OTHER AFFILIATES OF THE CON-
TRACTOR ALLOWED ACCESS TO SUCH FACILITIES DURING THE COURSE OF THIS
CONTRACT.

(B) ALL INDIVIDUALS COVERED BY SECTION __(A) SHALL NOT READ, EXAMINE,
REMOVE, OR OTHERWISE INTERFERE WITH PHI. THEY SHALL NOT ALLOW ACCESS
TO PHI, OR DISCLOSE THE CONTENTS OF PHI, TO ANY OTHER PERSON. ALL
INDIVIDUALS WITH KNOWLEDGE OF AN UNAUTHORIZED DISCLOSURE OF PHI SHALL
NOTIFY EITHER AN APPROPRIATE STATE OFFICIAL OR A MANAGER OF THE CON-
TRACTOR WITH RESPONSIBILITY FOR NOTIFYING THE APPROPRIATE STATE
OFFICIAL.
DAMAGES

IF STATE PROPERTY IS DAMAGED, STOLEN OR LOST AS A RESULT OF
CONTRACTOR'S OR CONTRACTOR'S EMPLOYEES' NEGLIGENCE AND THAT PROPERTY
HAS TO BE REPAIRED OR REPLACED BY THE STATE, THE EXPENSE FOR SUCH WORK
OR REPLACEMENT WILL BE DEDUCTED FROM THE MONIES DUE THE CONTRACTOR.
IN ADDITION TO THE FOREGOING, THE STATE RESERVES THE RIGHT TO PURSUE
CLAIMS FOR DAMAGES THROUGH ANY AND ALL LEGAL REMEDIES AVAILABLE TO THE
STATE.
PROOF OF COST FOR REPAIR/REPLACEMENT PARTS AND COMPONENTS

ALL REPAIR/REPLACEMENT PARTS AND COMPONENTS WILL BE BILLED AT
CONTRACTOR'S COST, MINUS ANY APPLICABLE SALES OR USE TAX PURSUANT TO
TENNESSEE CODE ANNOTATED SECTION 67-6-209, PLUS FIFTEEN PERCENT (+15%)
REFERENCE STANDARD TERM & CONDITION NO. 40, TITLED "TAXES".

THE VENDOR SHALL SUBMIT AS BACKUP DOCUMENTATION A COPY OF THE ORIGINAL
PURCHASE INVOICE(S) AS PROOF OF COST FOR REPAIR/REPLACEMENT PARTS AND
COMPONENTS. THIS BACKUP DOCUMENTATION MUST ACCOMPANY THE INVOICE
FOR THE AGENCY TO PROCESS PAYMENT FOR PARTS/COMPONENTS. IF THE VENDOR
CANNOT PRODUCE A COPY OF THE ORIGINAL PURCHASE INVOICE AS PROOF OF
COST FOR REPAIR/REPLACEMENT PARTS AND COMPONENTS, THE STATE MAY VERIFY
CURRENT MARKET VALUE AND IF NECESSARY, ADJUST THE INVOICE TO REFLECT
FAIR MARKET PRICE.

DISCOUNTS, INCLUDING PROMPT PAYMENT DISCOUNT OFFERED BY SUPPLIERS,
MUST BE CREDITED TO THE STATE IN DETERMINING THE ACTUAL COST OF THE
REPAIR/REPLACEMENT PARTS AND COMPONENTS USED FOR THIS CONTRACT.

ESTIMATED DOLLAR VOLUME FOR REPAIR/REPLACEMENT PARTS AND COMPONENTS
BASED UPON LAST FISCAL YEAR USAGE

$0.00 (NEW CONTRACT)

PROHIBITION OF ILLEGAL IMMIGRANTS

THE REQUIREMENTS OF STATE OF TENNESSEE'S PUBLIC ACTS, 2006, CHAPTER
NUMBER 878 AND EXECUTIVE ORDER 41 ADDRESSING THE USE OF ILLEGAL
IMMIGRANTS IN THE PERFORMANCE OF ANY CONTRACT TO SUPPLY GOODS OR
SERVICES TO THE STATE OF TENNESSEE, SHALL BE A MATERIAL PROVISION OF
THIS CONTRACT, A BREACH OF WHICH SHALL BE GROUNDS FOR MONETARY AND
OTHER PENALTIES, UP TO AND INCLUDING TERMINATION OF THIS CONTRACT.


AS REQUIRED BY PUBLIC ACTS, 2006, CHAPTER NUMBER 878, NO PERSON MAY
ENTER INTO A CONTRACT TO SUPPLY GOODS OR SERVICES TO THE STATE WITH-
OUT FIRST ATTESTING IN WRITING THAT THE PERSON WILL NOT KNOWINGLY
UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN THE PERFORMANCE OF THIS
CONTRACT, AND WILL NOT KNOWINGLY UTILIZE THE SERVICES OF ANY
SUBCONTRACTOR WHO WILL UTILIZE THE SERVICES OF ILLEGAL IMMIGRANTS IN
THE PERFORMANCE OF THIS CONTRACT. FOR PURPOSES OF THIS CONTRACT,
"ILLEGAL IMMIGRANT" SHALL BE DEFINED AS ANY PERSON WHO IS NOT
EITHER A UNITED STATES CITIZEN, A LAWFUL PERMANENT RESIDENT, OR A
PERSON WHOSE PHYSICAL PRESENCE IN THE UNITED STATES IS
AUTHORIZED OR ALLOWED BY THE DEPARTMENT OF HOMELAND SECURITY AND WHO,
UNDER FEDERAL IMMIGRATION LAWS AND/OR REGULATIONS, IS AUTHORIZED TO
BE EMPLOYED IN THE U.S. OR IS OTHERWISE AUTHORIZED TO
PROVIDE SERVICES UNDER THE CONTRACT. THE CONTRACTOR HEREBY ATTESTS,
CERTIFIES, WARRANTS, AND ASSURES THAT IT SHALL COMPLY WITH THIS TERM
AND CONDITION FOR THE ENTIRE CONTRACT PERIOD.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT FAILURE TO COMPLY WITH
THIS SECTION WILL BE SUBJECT TO THE SANCTIONS OF PUBLIC CHAPTER 878
OF 2006 FOR ACTS OR OMISSIONS OCCURRING AFTER ITS EFFECTIVE DATE. THIS
LAW REQUIRES THE COMMISSIONER OF FINANCE AND ADMINISTRATION TO
PROHIBIT A CONTRACTOR FROM CONTRACTING WITH, OR SUBMITTING AN OFFER,
PROPOSAL, OR BID TO CONTRACT WITH THE STATE OF TENNESSEE TO SUPPLY
GOODS OR SERVICES FOR A YEAR AFTER A CONTRACTOR IS DISCOVERED TO
HAVE KNOWINGLY USED THE SERVICES OF ILLEGAL IMMIGRANTS DURING THE
PERFORMANCE OF THIS CONTRACT. THE CONTRACTOR MAY APPEAL THE
IMPOSITION OF THE ONE-YEAR PROHIBITION BY UTILIZING AN APPEALS
PROCESS ESTABLISHED BY THE COMMISSIONER OF FINANCE AND ADMINISTRATION.

AS PER EXECUTIVE ORDER 41, THE CONTRACTOR SHALL BE REQUIRED TO SUBMIT
SEMI-ANNUAL ATTESTATION FORMS AND OBTAIN A SIGNED ATTESTATION FORM
FROM ANY SUBCONTRACTOR PRIOR TO THE USE OF THE SUBCONTRACTOR AND SEMI-
ANNUALLY THEREAFTER DURING THE CONTRACT PERIOD. THE RECORDS SHALL BE
SUBJECT TO REVIEW AND RANDOM INSPECTION AT ANY REASONABLE TIME UPON
REASONABLE NOTICE BY THE STATE. RECORDS SHALL INCLUDE BUT ARE NOT
LIMITED TO THE FOLLOWING:
1.) DOCUMENTATION ON CONTRACTORS' EMPLOYEES AND SUBCONTRACTOR
PERSONNEL WORKING ON THIS CONTRACT SHOWING THAT THEY ARE LEGAL
TO WORK IN THE UNITED STATES AND PAYROLL RECORDS.
2.) SIGNED AND DATED ATTESTATION FORMS FOR YOUR COMPANY THAT HAVE
BEEN SUBMITTED TO THE PURCHASING DIVISION AND ATTESTATION FORMS
OBTAINED FROM SUBCONTRACTOR(S).

NOTE: THE CONTRACTOR SHALL BE REQUIRED TO OBTAIN PRIOR APPROVAL TO
SUBCONTRACT FROM THE DEPUTY COMMISSIONER OF GENERAL SERVICES,
PURCHASING DIVISION.

BY AUTHORIZED SIGNATURE ON THIS INVITATION TO BID THE CONTRACTOR
CONSTITUTES SIGNING THE ATTESTATION FORM FOR THE INITIAL SIX (6)
MONTHS OF THE CONTRACT PERIOD. THE CONTRACTOR SHALL BE REQUIRED
TO SUBMIT SIGNED ATTESTATION FORMS ON A SEMI-ANNUAL BASIS FROM THE
START DATE OF THE CONTRACT PERIOD THROUGH TO ITS COMPLETION DATE TO
THE PURCHASING DIVISION. THE ATTESTATION FORM IS LOCATED ON THE
PURCHASING DIVISION WEBSITE: WWW.STATE.TN.US/GENERALSERV/PURCHASING
IN THE EVENT THAT THE CONTRACTOR FAILS TO SUBMIT THE ATTESTATION FORM,
FILLED OUT, DATED AND SIGNED, BY THE END OF ANY SIX MONTH CONTRACT
INTERVAL, THE CONTRACTOR SHALL BE NOTIFIED IN WRITING OF THE
REQUIREMENT TO SUBMIT THE ATTESTATION FORM WITHIN SEVEN (7) CALENDAR
DAYS; FAILURE TO SUBMIT THE ATTESTATION FORM WITHIN THE REQUIRED TIME
FRAME MAY RESULT IN THE CANCELLATION OF THE CONTRACT.

IN-CAR DIGITAL VIDEO CAMERA SYSTEM
SPECIFICATIONS


1.0.0 PURPOSE:

1.1.0 THE PURPOSE FOR THESE SPECIFICATIONS IS TO ESTABLISH
AN IN-CAR DIGITAL VIDEO CAMERA SYSTEM CONTRACT FOR THE
TENNESSEE DEPARTMENT OF SAFETY. THESE SYSTEMS WILL BE USED
DURING TRAFFIC STOPS, VEHICLE PURSUITS, CRASH SCENES, AND
OTHER INCIDENTS.

2.0.0 GENERAL SPECIFICATIONS:
WE COMPLY
2.1.0 INSTALLATION: YES / NO

2.1.1 ALL INSTALLATION PARTS, COMPONENTS, CABLING, AND ___ ___
MOUNTING HARDWARE SHALL BE INCLUDED.

2.1.2 NO SPECIAL TOOLS SHALL BE REQUIRED FOR ___ ___
INSTALLATION.

2.1.3 TRAINING: VENDOR SHALL PROVIDE TRAINING FOR ___ ___
FOURTEEN (14) AGENCY TECHNICIANS ON INSTALLATION
AND REPAIR OF THE EQUIPMENT UNDER THIS CONTRACT
AT THE DEPT OF SAFETY IN NASHVILLE, TN FOR A
MINIMUM OF ONE (1) DAY WITHIN THIRTY (30) DAYS
OF THE CONTRACT START DATE.

THE VENDOR SHALL BE RESPONSIBLE FOR CONDUCTING
THE TRAINING AND ALL ASSOCIATED COSTS INCLUDING
BUT NOT LIMITED TO: STAFFING, TRAINING MATERIALS
AND EQUIPMENT, TRAVEL EXPENSES, LODGING EXPENSES,
AND MEALS.

3.0.0 PRODUCT SPECIFICATIONS:

3.1.0 VIDEO SYSTEM:

3.1.1 THE SYSTEM SHALL ALLOW FOR TWO (2) CAMERAS TO ___ ___
RECORD SIMULTANEOUSLY WITH TWO (2) AUDIO TRACKS
TO RECORD SIMULTANEOUSLY. VIDEO SHOULD BE
RECORDED AT A MINIMIM RESOLUTION OF 720 X 480.

3.1.2 THE SYSTEM'S INTERNAL CLOCK SHALL EITHER BE ___ ___
SYNCHRONIZED WITH THE ATOMIC CLOCK OR THROUGH
THE UTILIZATION OF GPS.

3.1.3 THE SYSTEM SHALL COME WITH AN INTEGRATED OR ___ ___
EXTERNAL GPS RECEIVER IN ORDER TO CAPTURE THE
PATROL VEHICLE'S SPEED, LATITUDE AND LONGITUDE
COORDINATES.

3.1.4 THE SYSTEM SHALL COME WITH ALL CABLES AND HARDWARE ___ ___
NEEDED TO BECOME FULLY OPERATIONAL ONCE INSTALLED.
EACH SYSTEM WILL COME WITH ONE SET OF MANUFACTURER
STANDARD MANUAL(S).

3.1.5 THE SYSTEM SHALL BE CAPABLE OF ALLOWING THE TYPE OF ___ ___
STOP TO BE MARKED OR TAGGED FROM INSIDE THE VEHICLE,
WITH A MINIMUM OF FIVE (5) INDIVIDUAL TAGS.

3.1.6 THE SYSTEM SHALL PROVIDE THE CAPABILITY OF CHANGING ___ ___
THE NAMES OF THE MARKERS OR TAGS DESCRIBING THE
TYPE OF STOPS.

3.1.7 THE SYSTEM SHALL BE A STAND ALONE UNIT, NOT ___ ___
REQUIRING THE USE OF AN EXTERNEL DEVICE SUCH AS
A LAPTOP COMPUTER, BUT SHALL BE CAPABLE OF
INTERFACING WITH SUCH A DEVICE.

3.1.8 THE SYSTEM SHALL INCLUDE OR UTILIZE AN EXISTING ___ ___
SPEAKER TO PROVIDE MONITORING OF LIVE AUDIO FROM
THE PORTABLE TRANSMITTER MICROPHONE AND FROM
RECORDED SOUNDS DURING THE PLAYBACK MODE.

4.0.0 CAMERAS:

4.1.0 THE SYSTEM SHALL COME WITH TWO (2) CAMERAS, ONE ___ ___
(1) FRONT AND ONE (1) REAR.

4.1.1 THE FRONT FACING CAMERA SHALL BE MOUNTABLE TO THE ___ ___
OVERHEAD VISOR AREA AS TO NOT INTERFERE WITH
AIRBAG DEPLOYMENT.

4.1.2 THE REAR FACING CAMERA SHALL BE MOUNTABLE ON TOP ___ ___
OF THE CAGE DIVIDER. THE CAMERA SHALL BE MOUNTED
IN SUCH A WAY AS TO HAVE A VIEW OF SUBJECT FROM
HEAD TO FOOT INSURING THAT NO PART OF THE BACK
SEAT IS NOT VISIBLE TO THE CAMERA. CONCLUDING
THAT THE REAR CAMERA MUST BE MOUNTED ABOVE THE
BACK SEAT AREA TO INSURE PROPER VIEWING.

4.1.3 THE FRONT FACING CARMERA SHALL BE A COLOR CAMERA. ___ ___

4.1.4 THE REAR FACING CAMERA SHALL BE THE SYSTEM'S ___ ___
STANDARD CAMERA: BLACK & WHITE OR COLOR.

4.1.5 THE REAR FACING CAMERA SHALL BE CAPABLE OF ___ ___
RECORDING THE REAR SEAT AREA IN LOW LIGHT
CONDITIONS.

4.1.6 THE FRONT FACING CAMERA SHALL HAVE A MINIMUM ___ ___
RATING OF ONE (1.5) LUX.

4.1.7 THE FRONT FACING CAMERA SHALL DEFAULT TO AUTO ___ ___
FOCUS.

4.1.8 THE CAMERA CONTROLS SHALL HAVE BACKLIGHTING ___ ___
CAPABILITIES THAT MAY BE ADJUSTED OVER A RANGE
FROM BRIGHT TO DARK.

5.0.0 MONITOR:

5.1.0 THE MONITOR VIEWING SCREEN SHALL BE AT LEAST THREE ___ ___
(3) INCHES DIAGONALLY MEASURED.

5.1.1 THE MONITOR SHALL DISPLAY COLOR AND BLACK & WHITE ___ ___
IMAGES.

5.1.2 THE MONITOR SHALL HAVE ON/OFF CAPABILITIES. ___ ___

5.1.3 THE MONITOR SHALL DISPLAY A LIVE PICTURE WHEN THE ___ ___
SYSTEM IS ON.

5.1.4 THE MONITOR SHALL DISPLAY EITHER CAMERA (FRONT ___ ___
FACING OR REAR FACING) ON DEMAND.

5.1.5 AUDIO CONTROLS SHALL BE ADJUSTABLE ON THE MONITOR. ___ ___

5.1.6 THE MONITOR SHALL BE CAPABLE OF DISPLAYING THE ___ ___
FOLLOWING INFORMATION:

A. PATROL UNIT NUMBER
B. DATE AND TIME
C. VEHICLE SPEED
D. LATITUDE AND LONGITUDE COORDINATES, ALONG WITH
DISPLAYING AN EMERGENCY LIGHT (BLUE LIGHTS ARE
ACTIVATED) INDICATOR.

5.1.7 THE MONITOR SHALL ALSO BE CAPABLE OF NOT DISPLAYING ___ ___
THE FOLLOWING INFORMATION UNLESS ACTIVATED BY THE
USER:

A. PATROL UNIT NUMBER
B. DATE AND TIME
C. VEHICLE SPEED
D. LATITUDE AND LONGITUDE COORDINATES, ALONG WITH
DISPLAYING AN EMERGENCY LIGHT (BLUE LIGHTS ARE
ACTIVATED) INDICATOR.

5.1.8 THE MONITOR SHALL BE CAPABLE OF BEING MOUNTED IN ___ ___
THE INTERIOR OF THE VEHICLE, EXCLUDING OVERHEAD
LOCATIONS WHICH INCLUDES THE VISOR.

6.0.0 CONTROLS:

6.1.0 THE SYSTEM SHALL HAVE THE FOLLOWING CONTROLS AND ___ ___
THEY SHALL BE OPERABLE WITH A GLOVED HAND:

A. POWER ON/OFF SWITCH
B. PLAY
C. RECORD START/STOP
D. FAST FORWARD
E. REWIND
F. STOP
G. PAUSE
H. ZOOM IN/OUT
I. AUTO FOCUS ON/OFF
J. BACKLIGHT COMPENSATION

7.0.0 INDICATORS:

7.1.0 THE SYSTEM SHALL HAVE THE FOLLOWING INDICATORS: ___ ___

A. POWER ON
B. MICROPHONE ON
C. MEDIA PRESENT AND OPERABLE
D. REMAINING TIME FOR RECORDING
E. RECORDING
F. DIAGNOSTIC

8.0.0 RECORDING MECHANISM:

8.1.0 THE SYSTEM SHALL RECORD IN THE MPEG 4 FORMAT. ___ ___
PLAYBACK CAN BE IN FORMAT MPEG 2 OR MPEG 4.

8.1.1 AT A MINIMUM, THE SYSTEM SHALL RECORD FULL MOTION ___ ___
VIDEO OF 29.97 FRAMES PER SECOND (FPS).

8.1.2 AT A MINIMUM, THE SYSTEM SHALL CAPTURE A FORTY (40) ___ ___
DEGREE HORIZONTAL FIELD OF VIEW AT TWENTY-FOUR
(24) FEET.

8.1.3 AT A MINIMUM, THE RECORDED IMAGE, UNDER OPTIMAL ___ ___
LIGHTING CONDITIONS (NATURAL LIGHT), SHALL PROVIDE
A CLEARLY DEFINED IMAGE OF A LICENSE PLATE AT
EIGHTEEN (18) FEET.

8.1.4 AT A MINIMUM, THE RECORDED IMAGE, UNDER OPTIMAL ___ ___
LIGHTING CONDITIONS (NATURAL LIGHT), SHALL PROVIDE
A CLEARLY DEFINED IMAGE OF A HANDGUN AT EIGHTEEN
(18) FEET.

8.1.5 AT A MINIMUM, EACH SYSTEM SHALL INCLUDE EITHER A ___ ___
SIXTEEN (16) GIGABYTE REMOVABLE FLASH CARD OR A
FORTY (40) GIGABYTE REMOVABLE HARD DRIVE FOR THE
TRANSFER RECORDED VIDEO FROM THE SYSTEM TO A
COMPUTER.

8.1.6 THE SYSTEM SHALL PROVIDE A DUAL TRACK FOR RECORDING ___ ___
AUDIO (BODY MICROPHONE AND INTERIOR MICROPHONE).

8.1.7 THE SYSTEM SHALL BE CAPABLE OF RECORDING PRE-EVENTS ___ ___
FOR A MINIMUM OF SIXTY (60) SECONDS.

8.1.8 AT A MINIMUM, THE SYSTEM SHALL BE CAPABLE OF ___ ___
AUTOMATIC ACTIVATION BY EMERGENCY LIGHTS OR SIREN
AND A SUDDEN CHANGE IN INERTIA SUCH AS A CRASH.

8.1.9 THE RECORDING MEDIA SHALL BE SECURED BY A LOCKING ___ ___
MECHANISM THAT PREVENTS UNAUTHORIZED REMOVAL FROM
THE RECORDER.

8.1.10 THE RECORDING MECHANISM SHALL BE CAPABLE OF ___ ___
BEING MOUNTED IN THE INTERIOR OF THE VEHICLE,
EXCLUDING OVERHEAD LOCATION.

9.0.0 SOFTWARE:

9.1.0 THE SYSTEM'S BACK-END SOFTWARE SHALL ALLOW VIDEO ___ ___
TO BE SAVED LOCALLY OR TO A NETWORK RESPOSITORY.

9.1.1 THE SYTEMS'S BACK-END SOFTWARE SHALL PROVIDE FOR ___ ___
A CENTRALIZED DATA INDEX OF VIDEO MAINTAINED IN
MULTIPLE LOCATIONS.

9.1.2 THE SYSTEM'S BACK-END SOFTWARE SHALL ALLOW SEARCH ___ ___
OF VIDEO INDEX BY A MINIMUM OF OFFICER, DATE,
DATE RANGE AND TAG/INCIDENT TYPE.

9.1.3 THE SYSTEM'S BACK-END SOFTWARE SHALL PROVIDE FOR ___ ___
VIDEO REPOSITORY DELETION BY TAG/INCIDENT AND AGE.

9.1.4 DVDS CREATED FROM THE SYSTEM'S SOFTWARE SHALL NOT ___ ___
REQUIRE ADDITIONAL SOFTWARE TO PLAY THE DVD ON A
PC OR LAPTOP.

10.0.0 TRANSMITTER:

10.1.0 THE AUDIO TRANSMITTER SHALL PROVIDE SYNCHRONIZING ___ ___
CAPABILITIES WITH THE HOST VIDEO RECORDING SYSTEM.

10.1.1 THE AUDIO TRANSMITTER ANTENNA SHALL BE INTEGRATED ___ ___
WITHIN THE AUDIO TRANSMITTER.

10.1.2 THE AUDIO TRANSMITTER SHALL BE ABLE TO RECORD FROM ___ ___
A WIRED MICROPHONE.

10.1.3 THE AUDIO TRANSMITTER SHALL BE ABLE TO RECORD FROM ___ ___
A REDUNDANT WIRELESS MICROPHONE INTEGRATED WITHIN
THE AUDIO TRANSMITTER, IN THE EVENT THE WIRED
MICROPHONE IS NOT IN USE.

10.1.4 THE AUDIO TRANSMITTER SHALL PROVIDE AUDIO SHUT OFF ___ ___
WITHOUT INTERRUPTING VIDEO RECORDING.

10.1.5 THE AUDIO TRANSMITTER SHALL BE ABLE TO BE MANUALLY ___ ___
ACTIVATED.

10.1.6 THE AUDIO TRANSMITTER SHALL BE ABLE TO MANUALLY ___ ___
ACTIVATE THE VIDEO SYSTEM.

10.1.7 THE AUDIO TRANSMITTER SHALL BROADCAST ON THE 700 ___ ___
MHZ, 800 MHZ, 900 MHZ, OR 2.4 GHZ DIGITAL SPREAD
SPECTRUM.

10.1.8 THE AUDIO TRANSMITTER SHALL BROADCAST INDEPENDENT ___ ___
OF OTHER TRANSMITTERS BROADCASTING IN THE DIGITAL
SPREAD SPECTRUM.

10.1.9 THE IN-CAR MICROPHONE SHALL BE CAPABLE OF REMAINING ___ ___
ACTIVATED THROUGHOUT THE COURSE OF THE RECORDING.

10.1.10 THE SYSTEM SHALL PROVIDE AN ILLUMINATED "RECORD" ___ ___
INDICATOR READILY VISIBLE TO PERSONS OUTSIDE THE
VEHICLE.

10.1.11 THE AUDIO TRANSMITTER SHALL BE EQUIPPED WITH ___ ___
RECHARGEABLE BATTERIES.

10.1.12 THE SYSTEM SHALL CONTAIN ONE IN-CAR DOCKING STATION ___ ___
CAPABLE OF CHARGING THE AUDIO TRANSMITTER'S
RECHARGEABLE BATTERIES.

10.1.13 THE AUDIO TRANSMITTER SHALL HAVE A MINIMUM WORKING ___ ___
RANGE OF 1,000 FEET, LINE OF SIGHT, FROM THE
RECORDING UNIT.

11.0.0 WARRANTY

11.1.0 THE MANUFACTURER SHALL FULLY GUARANTEE ITS ___ ___
DIGITAL IN-CAR VIDEO CAMERA SYSTEM TO BE FREE
OF DEFECTS IN MATERIALS AND WORKMANSHIP FOR A
PERIOD OF TWO YEARS FROM THE DATE OF PURCHASE.
ALL SHIPPING CHARGES (BOTH WAYS) SHALL BE AT THE
EXPENSE OF THE MANUFACTURER FOR TWO YEARS AFTER
PURCHASE OF THE SYSTEM. THEREAFTER, SHIPPING CHARGES
FROM THE AGENCY TO THE MANUFACTURER SHALL BE PAID AT
THE EXPENSE OF THE AGENCY. RETURN SHIPPING CHARGES
FROM THE MANUFACTURER TO THE AGENCY SHALL BE AT
THE SOLE EXPENSE OF THE MANUFACTURER.

THE MAXIMUM TURN-A-ROUND TIME OF REPAIRS SHALL BE
FIFTEEN (15) DAYS FROM THE DATE OF RECEIPT OF THE
ITEM.

THIS WARRANTY SHALL NOT EXTEND TO FINISH,
APPEARANCE ITEMS, OR MALFUNCTION DUE TO ABUSE,
NEGLECT, MISUSE, ACCIDENTS, OR OPERATION UNDER
OTHER THAN SPECIFIED CONDITIONS.

12.0.0 SOFTWARE UPGRADES:

12.1.0 THE VENDOR WILL PROVIDE ALL SOFTWARE UPGRADES ___ ___
DURING THE CONTRACT PERIOD AT NO ADDITIONAL COST
TO THE STATE.

13.0.0 REPAIR/REPLACEMENT PARTS AND COMPONENTS

13.1.0 THE CONTRACTOR SHALL SHIP REPAIR/REPLACEMENT ___ ___
PARTS AND COMPONENTS UPON REQUEST BY THE AGENCY
AS PER THE PARTS TERM AND CONDITION.