F.O.B. DESTINATION (STATEWIDE CONTRACT)

F.O.B. DESTINATION FOR SHIPMENT TO:

ALL STATE AGENCIES, LOCAL GOVERNMENT AGENCIES AND AUTHORIZED
NON-PROFIT ENTERPRISES LOCATED WITHIN THE STATE OF TENNESSEE.

TERM OF CONTRACT

THE ANTICIPATED EFFECTIVE DATE AND EXPIRATION DATE OF THE CONTRACT ARE
SHOWN ON THE FRONT OF THIS SOLICITATION. IF AWARD HAS NOT BEEN MADE BY
THE ANTICIPATED EFFECTIVE DATE, THEN THE CONTRACT SHALL BECOME
EFFECTIVE UPON THE DATE THE BID IS ACCEPTED AND CONTRACT AWARDED BY
THE STATE, AS INDICATED BY THE PURCHASING AGENT'S SIGNATURE ON THE
CONTRACT NOTICE OF AWARD (NOTE: THE CHANGE OF EFFECTIVE DATE MAY NOT
RESULT IN A CHANGE OF THE ANTICIPATED EXPIRATION DATE.)

RENEWAL OPTIONS: THIS CONTRACT MAY BE RENEWED UPON SATISFACTORY
COMPLETION OF THE INITIAL CONTRACT TERM. THE STATE RESERVES THE RIGHT
TO EXECUTE UP TO 3 OPTIONS TO RENEW THIS CONTRACT ANNUALLY UNDER THE
SAME TERMS AND CONDITIONS FOR A PERIOD NOT TO EXCEED 12 MONTHS EACH BY
THE STATE. IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE STATE'S
COMMITMENT IS LIMITED TO A BASE TERM CONTRACT, NOT TO EXCEED TWELVE
(12) MONTHS, WHICH IS SUBJECT TO RENEWAL ANNUALLY AT THE STATE'S SOLE
OPTION.

IT IS UNDERSTOOD AND AGREED THAT THE STATE RESERVES THE RIGHT TO
EXTEND THE TERM CONTRACT PERIOD RESULTING FROM THIS SOLICITATION AN
ADDITIONAL PERIOD OF TIME, NOT TO EXCEED 180 DAYS BEYOND THE NORMAL
EXPIRATION DATE OF SUCH CONTRACT, UPON MUTUAL WRITTEN AGREEMENT BY
BOTH PARTIES, UNDER THE SAME TERMS AND CONDITIONS. PROVIDED, HOWEVER,
IN NO EVENT SHALL THE MAXIMUM TERM OF A CONTRACT EXCEED A TOTAL OF
SIXTY (60) MONTHS.
BIDS REQUESTED FOR % DISCOUNT/SURCHARGE FROM PUBLISHED CATALOGS, PRICE
LISTS OR PRICE SCHEDULES

A BIDDER IS REQUIRED TO QUOTE A SINGLE PERCENTAGE (%), PLUS (+) OR
MINUS (-), APPLYING TO THE PRODUCTS LISTED IN ALL THE PUBLISHED
CATALOGS, PRICE LISTS, OR PRICE SCHEDULES AND ANY SUPPLEMENTS ON WHICH
THE BID IS BASED. IF A PLUS (+) OR MINUS (-) APPLYING TO THE PERCENT
QUOTED IS NOT DENOTED BY THE BIDDER, IT IS DETERMINED THAT THE PERCENT
IS TO BE CONSIDERED A PLUS (+). A BIDDER IS REQUIRED TO BASE A BID ON
THE MOST CURRENT DATED CATALOGS, PRICE LISTS OR PRICE SCHEDULES IN
PUBLICATION AS OF BID OPENING DATE AND NO LATER; HOWEVER, SUPPLEMENTS
MAY BE DATED SUBSEQUENT TO BID OPENING DATE. ANY INDUSTRY WIDE PRICE
CHANGE BY THE MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE SCHEDULES,
MAY BE SUBMITTED WITH THE BID. BIDDERS SHALL ATTACH THE
MANUFACTURER'S NOTICE OF SUCH PRICE CHANGE(S) TO THE APPLICABLE
CATALOGS, PRICE LISTS OR PRICE SCHEDULES. NO PUBLISHED PRINTED PRICES
OR ITEMS AS SHOWN IN ANY MANUFACTURER'S CATALOGS, PRICE LISTS OR PRICE
SCHEDULES SUBMITTED AS PART OF ANY BID SHALL BE ALTERED, AMENDED OR
LIMITED WITHIN THE PRODUCT LINE OR LINES BID. ALL PRODUCT LINES
SUBJECT TO THE SINGLE PERCENTAGE (%) DISCOUNT BID SHALL BE CLEARLY
DEFINED BY THE BIDDER.

IN THE EVENT THAT ANY ITEMS REQUESTED IN THE INVITATION TO BID ARE NOT
AVAILABLE AT THE TIME OF THE BID IN ANY PUBLISHED CATALOGS, PRICE
LISTS, OR PRICE SCHEDULES AND SUCH ITEMS ARE BID AS SPECIAL PRODUCTS
TO BE PROVIDED TO THE STATE OF TENNESSEE, THEN ALL SUCH ITEMS MUST BE
LISTED ON A SUPPLEMENT TO THE MOST CURRENT CATALOG, PRICE LISTS, OR
PRICE SCHEDULES WITH SPECIFIC CATALOG OR MODEL NUMBERS AND PRICES AND
ALL APPLICABLE ORDERING INFORMATION CLEARLY LISTED.

CATALOGS, PRICE LISTS, OR PRICE SCHEDULES SUBMITTED WILL BE EVALUATED
AND MAY BE ACCEPTED IN WHOLE, OR ACCEPTANCE MAY BE LIMITED TO SPECIFIC
ITEMS OR GROUPS OF ITEMS OR TO A SPECIFIED DOLLAR AMOUNT.

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FURNISH THE CATALOGS, PRICE
LISTS, AND PRICE SCHEDULES UPON WHICH THE BID IS BASED TO USING
AGENCIES AND WHEN APPLICABLE TO LOCAL GOVERNMENT AGENCIES UPON REQUEST
AND BY DIRECT MAIL. THE PURCHASING DIVISION WILL NOT PARTICIPATE IN
THIS DISTRIBUTION, BUT MUST APPROVE THE CATALOGS, SUPPLEMENTS, PRICE
SCHEDULES PRIOR TO MAILING.

DELIVERY TIME (DAYS)

ALL ITEMS MUST BE DELIVERED WITHIN APPROXIMATELY SEVEN (7) DAYS AFTER
RECEIPT OF A PURCHASE ORDER.

MINIMUM ORDER (EXEMPTION)

INDIVIDUAL ORDERS FOR LESS THAN FIFTY DOLLARS ($50.00) ARE EXEMPT
FROM PURCHASE FROM THIS CONTRACT. USER AGENCIESWILL PURCHASE BY
APPLICABLE PURCHASING PROCEDURES.

FREIGHT F.O.B. STATE AND LOCAL GOVERNMENT AGENCIES

ALL QUOTATIONS SHALL BE F.O.B. DESTINATION. THE TERM F.O.B.
DESTINATION SHALL MEAN DELIVERED AND UNLOADED ONTO THE RECEIVING DOCK
OF ANY STATE AGENCY AND, WHEN APPLICABLE, ANY LOCAL GOVERNMENT AGENCY
OR AUTHORIZED CORPORATION WITHIN THE STATE OF TENNESSEE, WITH ALL
CHARGES FOR TRANSPORTATION AND UNLOADING PREPAID BY THE
VENDOR/CONTRACTOR.

FIRM PERCENTAGE PRICE FOR CONTRACT PERIOD (NO PRICE INCREASES ALLOWED)

BID PERCENTAGE (%) PER THE PRICE SHEET MUST BE FIXED FOR THE ENTIRE
TERM OF THE CONTRACT.

REQUEST FOR PRICE CHANGES BASED ON CATALOG PRICE LIST.


CATALOG PRICES MUST BE FIRM FOR A PERIOD OF 365 DAYS FOLLOWING THE
DATE OF AWARD.

WRITTEN REQUESTS FOR PRICE CHANGES ON TERM CONTRACTS BASED ON CATALOG
OR PRICE LISTS MAY BE SUBMITTED IN WRITING AFTER THE FIRM PRICE
PERIOD. THE REQUEST MUST INCLUDE COPIES OF THE NEW PRICE LISTS OR
CATALOG THAT REFLECT A CHANGE IN THE CONTRACT HOLDER'S COST, MUST NOT
CONSTITUTE AN INCREASE IN PROFIT AND SHALL APPLY TO ALL VENDOR'S
CUSTOMERS INDUSTRY WIDE.

IN ORDER FOR PURCHASING DIVISION TO APPROVE THE CONTRACT HOLDER'S
REQUEST FOR A PRICE INCREASE, ITS NEW BID PRICE(S) MUST STILL BE THE
LOW BID MEETING SPECIFICATIONS; THIS WILL BE DETERMINED BY USING THE
ORIGINAL EVALUATION MODEL WITH THE PRICES FROM THE NEW PRICE LIST.
IF THE CONTRACT HOLDERS' NEW BID PRICE IS HIGHER THAN THE NEXT LOW
BIDDER, PURCHASING DIVISION WILL EVALUATE THE NEXT LOW BID TO
DETERMINE IF IT MEETS SPECIFICATIONS AND IF SO, WILL ASK IF THE NEXT
WILL ASK IF THE NEXT LOWE BIDDER IS WILLING TO HONOR ITS BID PRICES
FOR POSSIBLE RE-AWARD. IF THE NEXT LOW BIDDER AGREES TO HONOR ITS BID
PRICE AND WILL HOLD IT FOR THE FIRM BID PRICE PERIOD FOLLOWING AWARD,
PURCHASING DIVISION WILL APPRISE THE CONTRACT HOLDER OF THE SITUATION
AND ASK IF IT WANTS TO CONTINUE WITH ITS PRICE INCREASE REQUEST OR
WITHDRAW ITS PRICE INCREASE REQUEST. IF THE CONTRACT HOLDER STATES
THAT IT WANTS TO CONTINUE WITH ITS REQUEST FOR A PRICE INCREASE,
PURCHASING DIVISION WILL RECOMMEND CANCELLATION OF THE CONTRACT AND
RE-AWARD TO THE NEXT LOW BIDDER.

AT THE OPTION OF THE STATE, (1) REQUEST MAY BE GRANTED, (2) THE
CONTRACT MAY BE CANCELED AND AWARDED TO THE NEXT LOW BIDDER, (3) THE
CONTRACT MAY BE CANCELED AND THE COMMODITY/SERVICE BE READVERTISED FOR
AWARD, OR (4) CONTINUE THE CONTRACT WITHOUT CHANGE.

THE PURCHASING DIVISION WILL ACCEPT OR REJECT ALL SUCH WRITTEN
REQUESTS WITHIN FORTY-FIVE (45) WORKING DAYS OF THE DATE OF RECEIPT OF
COMPLETE AND VERIFIED DOCUMENTATION.

APPROVAL OF PRICE INCREASES

IF APPROVED, THE PURCHASING DIVISION WILL MODIFY THE CONTRACT TO
REFLECT THE APPROVED PRICE INCREASE, PRINT AND MAIL THE REVISED
CONTRACT. APPROVAL OF ANY PRICE INCREASE RENEWS THE FIRM PRICE PERIOD.
THE CONTRACT HOLDER SHALL HONOR ALL PURCHASE ORDERS DATED PRIOR TO
THE APPROVED PRICE INCREASE ACCEPTANCE DATE AT THE ORIGINAL CONTRACT
PRICE. UPON REQUEST FROM USER AGENCIES, THE CONTRACT HOLDER WILL BE
REQUIRED TO FURNISH THE APPROVED CATALOG, PRICE SCHEDULE OR PRICE
LIST AT NO CHARGE.

PRICE INCREASE REJECTION

WHEN THE STATE REJECTS A REQUEST FOR A PRICE INCREASE, THE
CONTRACT HOLDER WILL BE NOTIFIED IN WRITING OF THE STATES INTENTION
PRIOR TO THE FIRST OF THE FOLLOWING MONTH. IF THE CONTRACT IS TO BE
CANCELED, THE CONTRACT HOLDER WILL BE REQUIRED TO HONOR ALL PURCHASE
ORDERS THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE
TERMINATION, IF RECEIVED BY THE CONTRACT HOLDER WITHIN A PERIOD OF
THIRTY (30) DAYS FOLLOWING THE DATE OF TERMINATION.

VENDOR REPORTING

CONTRACT VENDORS WILL BE REQUIRED TO SUBMIT REPORTS VALIDATING
CONTRACT PURCHASES, INCLUDING PURCHASES MADE BY LOCAL GOVERNMENTS, BY
PERIOD, LINE ITEM AND RECEIVING LOCATION. REPORTS WILL DETAIL AT A
MINIMUM, THE FOLLOWING INFORMATION:

1. CONTRACT NUMBER
2. CONTRACT LINE ITEM NUMBER
3. COMMODITY DESCRIPTION
4. LINE ITEM QUANTITY PURCHASED
5. LINE ITEM DOLLAR AMOUNT (VOLUME) PURCHASED

REPORTS ARE DUE AT THE PURCHASING DIVISION OFFICE IN APPROXIMATELY
THE FIRST WEEK OF THE FOURTH (4TH) QUARTER OF THE CONTRACT PERIOD
ANNUALLY.

REPORTS MUST BE SUBMITTED ELECTRONICALLY OR BY DIGITAL APPLIANCE IN
MICROSOFT EXCEL (.XLS) FORMAT. SEMI-ANNUAL OR QUARTERLY REPORTS MAY
BE REQUESTED IN WRITING BY THE CONTRACT ADMINISTRATOR WITH A THIRTY
(30) DAY WRITTEN NOTICE TO THE VENDOR.

WARRANTY PERIOD

A BIDDER SHALL PROVIDE THE MANUFACTURERS STANDARD WARRANTY AND/OR
GUARANTEE ON PRODUCTS BID, IF AVAILABLE.

INSPECTION/FACILITIES

THE PURCHASING DIVISION MAY INSPECT THE FACILITIES OF ANY BIDDER OR
MAY REQUIRE ADDITIONAL INFORMATION REGARDING A BIDDER'S ABILITY TO
PERFORM THE PROPOSED CONTRACT. BIDS MAY BE REJECTED FOR LACK OF
APPARENT ABILITY TO PERFORM THE PROPOSED CONTRACT.

BIDDER'S QUALIFICATION

BIDDERS MUST, UPON REQUEST OF THE STATE, FURNISH SATISFACTORY EVIDENCE
OF THEIR ABILITY TO FURNISH PRODUCTS OR SERVICES IN ACCORDANCE WITH
THE TERMS AND CONDITIONS OF THESE SPECIFICATIONS. THE ASSISTANT
COMMISSIONER, DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION,
RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION AS TO A BIDDER'S
ABILITY TO PERFORM.

INSPECTION

ALL MATERIALS, EQUIPMENT, AND SUPPLIES ARE SUBJECT TO INSPECTION AND
TESTING. ITEMS THAT DO NOT MEET SPECIFICATIONS WILL BE REJECTED.
FAILURE TO REJECT UPON RECEIPT DOES NOT RELIEVE THE CONTRACTOR OF
LIABILITY. WHEN SUBSEQUENT TESTS AFTER RECEIPT ARE CONDUCTED AND
WHEN SUCH TESTS REVEAL DAMAGE OR FAILURE TO MEET SPECIFICATIONS, THE
STATE MAY SEEK DAMAGES REGARDLESS OF WHETHER A PART OR ALL OF THE
MERCHANDISE HAS BEEN CONSUMED.

STATE CONTRACT ADMINISTRATOR

QUESTIONS OR PROBLEMS ARISING FROM BID PROCEDURES OR SUBSEQUENT ORDER
AND DELIVERY PROCEDURES SHOULD BE DIRECTED TO:

STATE OF TENNESSEE
DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION
312 ROSA L. PARKS AVENUE
3RD FLOOR WILLIAM R. SNODGRASS TN TOWER
NASHVILLE, TN 37243-0557

TO THE ATTENTION OF THE BUYER LISTED ON THE FACE OF THE
INVITATION TO BID.

PURCHASE ORDER RELEASE (SWC)

ORDERS FOR SERVICES OR SUPPLIES THAT ARE INCLUDED ON STATEWIDE
CONTRACTS SHALL BE PREPARED BY AGENCIES ON DEPARTMENTAL PURCHASE
ORDERS AND FORWARDED DIRECTLY TO THE VENDOR/CONTRACTOR. THESE PURCHASE
ORDERS, WHEN RECEIVED BY THE VENDOR/CONTRACTOR, SERVE AS AUTHORIZATION
FOR SHIPMENT. ITEMS FROM DIFFERENT CONTRACTS MAY BE COMBINED ON A
SINGLE PURCHASE ORDER TO THE SAME VENDOR/CONTRACTOR TO MEET MINIMUM
ORDER REQUIREMENTS. LOCAL GOVERNMENT AGENCIES OR AUTHORIZED
CORPORATIONS, WHERE APPLICABLE, WILL ISSUE THEIR PURCHASE ORDER
RELEASES DIRECTLY TO THE VENDOR/CONTRACTOR(S).

BILLING INSTRUCTIONS
THE CONTRACTOR SHALL INVOICE THE STATE ONLY AFTER COMPLETION OF THE
WORK DESCRIBED IN THE PURCHASE ORDER/CONTRACT, AND AS REQUIRED BELOW
PRIOR TO ANY PAYMENT.

THE CONTRACTOR SHALL SUBMIT AN INVOICE, WITH ALL NECESSARY SUPPORTING
DOCUMENTATION, TO: STATE AGENCY BILLING ADDRESS

SUCH INVOICE SHALL CLEARLY AND ACCURATELY DETAIL THE FOLLOWING
REQUIRED INFORMATION.

INVOICE/REFERENCE NUMBER; (ASSIGNED BY THE CONTRACTOR)
INVOICE DATE;
CONTRACT AND/OR PURCHASE ORDER NUMBER; (ASSIGNED BY THE STATE)
ACCOUNT NAME; PROCURING STATE AGENCY AND DIVISION NAME
ACCOUNT/CUSTOMER NUMBER; (UNIQUELY ASSIGNED BY THE CONTRACTOR TO
THE ABOVE-REFERENCED ACCOUNT NAME;
CONTRACTOR NAME;
CONTRACTOR FEDERAL EMPLOYER IDENTIFICATION NUMBER OR SOCIAL
SECURITY NUMBER; (AS REFERENCED IN CONTRACT)
CONTRACTOR CONTACT (NAME, PHONE, AND/OR FAX FOR THE INDIVIDUAL TO
CONTACT WITH BILLING QUESTIONS);
CONTRACTOR REMITTANCE ADDRESS;
DESCRIPTION OF DELIVERED ITEM OR SERVICE; AND
TOTAL AMOUNT DUE FOR DELIVERED ITEM OR SERVICE.

THE CONTRACTOR UNDERSTANDS AND AGREES THAT THE INVOICE SHALL;

INCLUDE ONLY CHARGES FOR SERVICE DESCRIBED IN CONTRACT OR PURCHASE
ORDER AND IN ACCORDANCE WITH PAYMENT TERMS AND CONDITIONS SET FORTH
IN CONTRACT OR PURCHASE ORDER;

NOT INCLUDE ANY FUTURE WORK BUT WILL ONLY BE SUBMITTED FOR
COMPLETED SERVICE; AND

NOT INCLUDE SALES TAX OR SHIPPING CHARGES (UNLESS OTHERWISE
STIPULATED IN THE CONTRACT OR PURCHASE ORDER).

THE CONTRACTOR AGREES THAT TIMEFRAME FOR PAYMENT (AND ANY DISCOUNTS)
BEGINS WHEN THE STATE IS IN RECEIPT OF A CORRECT INVOICE MEETING THE
MINIMUM REQUIREMENTS ABOVE.

PAYMENT

IT SHALL BE THE RESPONSIBILITY OF THE "BILL TO" AGENCY TO MAKE
PAYMENT. ANY QUESTIONS CONCERNING PAYMENT SHOULD BE ADDRESSED TO THE
"BILL TO" AGENCY LISTED IN THE TOP, RIGHT SIDE OF THE PURCHASE ORDER,
NOT THE PURCHASING DIVISION.

CANCELLATION

TERMINATION FOR CONVENIENCE: THE STATE MAY TERMINATE THIS CONTRACT
WITHOUT CAUSE. SAID TERMINATION SHALL NOT BE DEEMED A BREACH OF
CONTRACT BY THE STATE. THE STATE SHALL GIVE THE VENDOR/CONTRACTOR AT
LEAST NINETY (90) DAYS WRITTEN NOTICE BEFORE THE EFFECTIVE CANCELATION
DATE.
THE VENDOR/CONTRACTOR SHALL BE ENTITLED TO RECEIVE COMPENSATION FOR
GOODS SHIPPED OR SERVICES SATISFACTORILY COMPLETED AS OF THE
CANCELATION DATE, BUT IN NO EVENT SHALL THE STATE BE LIABLE TO THE
VENDOR/CONTRACTOR FOR COMPENSATION FOR ANY GOODS OR SERVICES WHICH
HAVE NOT BEEN RENDERED.
UPON SUCH TERMINATION, THE VENDOR/CONTRACTOR SHALL HAVE NO RIGHT TO
ANY ACTUAL GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR ANY OTHER
CLAIMS WHATSOEVER OF ANY DESCRIPTION OR AMOUNT.

TERMINATION FOR CAUSE: IF THE VENDOR/CONTRACTOR FAILS TO FULFILL ITS
OBLIGATIONS UNDER THIS CONTRACT IN A TIMELY OR PROPER MANNER, OR IF
THE VENDOR/CONTRACTOR VIOLATES ANY TERMS OF THIS CONTRACT, THE STATE
SHALL HAVE THE RIGHT TO IMMEDIATELY TERMINATE THE CONTRACT UPON
WRITTEN NOTICE OF INTENT TO CANCEL. THE STATE SHALL HAVE THE RIGHT TO
WITHHOLD PAYMENT IN EXCESS OF FAIR COMPENSATION FOR COMPLETED
SERVICES. NOTWITHSTANDING THE ABOVE, THE CONTRACTOR SHALL NOT BE
RELIEVED OF LIABILITY TO THE STATE FOR DAMAGES SUSTAINED BY VIRTUE OF
ANY BREACH OF THIS CONTRACT BY THE CONTRACTOR.

AT THE END OF ANY FISCAL YEAR ANY CONTRACT MAY BE CANCELED BY THE
STATE WITHOUT NOTICE, IN THE EVENT THAT FUNDS TO SUPPORT THE CONTRACT
BECOME UNAVAILABLE.

THE VENDOR/CONTRACTOR WILL BE REQUIRED TO HONOR ALL PURCHASE ORDERS
THAT WERE PREPARED AND DATED PRIOR TO THE DATE OF THE TERMINATION, IF
RECEIVED BY THE VENDOR/CONTRACTOR WITHIN A PERIOD OF THIRTY (30) DAYS
FOLLOWING THE DATE OF TERMINATION.

PURCHASES BY LOCAL GOVERNMENT AND AUTHORIZED NON-PROFIT AGENCIES

THE PURPOSE OF THIS INVITATION TO BID IS TO ESTABLISH A SOURCE OR
SOURCES OF SUPPLY FOR ALL STATE AGENCIES, LOCAL GOVERNMENTAL AGENCIES
WITHIN THE GEOGRAPHIC LIMITS OF THE STATE OF TENNESSEE, AND ANY
CORPORATION WHICH IS EXEMPTED FROM TAXATION UNDER 26 U.S.C. SECTION
501 (C) (3) AS AMENDED AND WHICH CONTRACTS WITH THE DEPARTMENT OF
MENTAL HEALTH AND MENTAL RETARDATION TO PROVIDE SERVICES TO THE
PUBLIC (TCA 33-2-401). PURCHASES BY LOCAL GOVERNMENTAL AGENCIES AND
AUTHORIZED CORPORATIONS ARE OPTIONAL WITH THOSE AGENCIES AND
CORPORATIONS AND OFFERS TO SELL TO LOCAL GOVERNMENTAL AGENCIES ARE
OPTIONAL WITH THE BIDDER.
INDICATE IF YOUR OFFER IS ALSO EXTENDED TO LOCAL GOVERNMENTAL AGENCIES
IN THE SPACE PROVIDED BELOW. INITIAL IF YES.

_____________ BID OFFERS ARE EXTENDED TO LOCAL GOVERNMENTAL AGENCIES.

RETURN GOODS POLICY

ALL COSTS ASSOCIATED WITH THE RETURN OF GOODS FOR REPAIR AND/OR
REPLACEMENT UNDER WARRANTY SHALL BE DONE AT THE EXPENSE OF THE VENDOR.
BIDDER SHALL INDICATE BELOW THEIR STANDARD RETURN GOODS POLICY.

______________________________________________________________

______________________________________________________________

SUBCONTRACTING: RESPONSIBILITIES AND LIABILITIES

THE CONTRACTOR SHALL NOT ENTER INTO ANY SUBCONTRACT FOR SERVICES
WITHOUT THE WRITTEN CONSENT OF THE DEPUTY COMMISSIONER, DEPARTMENT OF
GENERAL SERVICES, PURCHASING DIVISION. THE AWARDED CONTRACTOR IS
RESPONSIBLE FOR WORK, SERVICE, PERFORMANCE, CONTRACTUAL LIABILITY
WORKERS' COMPENSATION INJURIES OF EMPLOYEES AND SUBS (UNLESS
SUBCONTRACTOR ASSUMES RESPONSIBILITY AND FURNISHES AN ORIGINAL
CERTIFICATE OF INSURANCE AS PROOF OF INSURANCE FOR WORKERS'
COMPENSATION AND NAMING THE STATE OF TENNESSEE AS ADDITIONALLY INSURED
FOR GENERAL LIABILITY), AND PAYMENT TO THE SUBCONTRACTOR. ALL COSTS
INCURRED FOR SUBCONTRACTING MUST BE INCLUDED IN THE BID PRICE.

THE SUCCESSFUL BIDDER(S) WILL BE REQUIRED TO FURNISH A LABOR AND
MATERIAL SURETY BOND ISSUED BY A SURETY COMPANY LICENSED TO DO
BUSINESS IN THE STATE OF TENNESSEE IN THE AMOUNT OF TWENTY-FIVE (25) %
OF THE TOTAL CONTRACT AMOUNT. SUCH BOND SHALL BE FURNISHED TO THE
PURCHASING DIVISION WITHIN TEN (10) WORKING DAYS AFTER THE REQUEST.
THE SURETY BOND WILL INSURE THAT THE CONTRACTOR WILL PAY FOR ALL LABOR
AND MATERIALS USED BY THE CONTRACTOR, OR ANY IMMEDIATE OR REMOTE
SUBCONTRACTOR UNDER THE CONTRACTOR, IN SUCH CONTRACT, IN LAWFUL MONEY
OF THE UNITED STATES.


LIST BELOW THE NAME, COMPLETE ADDRESS AND PHONE NUMBER OF ALL
SUBCONTRACTOR(S):

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS

LINES 00001 THROUGH 00026. MUST BID ALL LINES ON PRICE SHEET AND
EVALUATION MATRIX TO QUALIFY FOR AWARD.

EVALUATION MODEL SHEETS

THE ATTACHED EVALUATION MODEL CONTAINS 24 CATEGORIES OF ITEMS WHICH
HAVE BEEN DETERMINED TO BE THE MOST FREQUENTLY PURCHASED DENTAL
SUPPLIES AND EQUIPMENT BY THE STATE THE EVALUATION MODEL IS PROVIDED
TO ILLUSTRATE THE METHOD THAT THE WILL USE TO CALCULATE AND DETERMINE
THE LOW BIDDER OFEACH LINE ITEM/CATEGORY.
EACH LINE ITEM/CATEGORY.

NOTE: FOR THE CATALOG TO BE CONSIDERED (FOR LINE ITEMS BID):
THE CATALOG MUST INCLUDE, BUT NOT BE LIMITED TO, THE LISTED
ITEMS ON THE ATTACHED EVALUATION MODEL.

BIDDERS MUST BID ALL LINE ITEMS WITHIN EACH NUMBER/CATEGORY ON
THE ATTACHED EVALUATION MODEL TO BE CONSIDERED FOR AWARD ON THE
PRICE SHEET OF THE ITB. FOR EXAMPLE, ITEMS 1A THROUGH 1F ON
THE EVALUATION MODEL, CORRESPOND WITH LINE NUMBER 00001 ON THE
PRICE SHEET OF THE INVITATION TO BID (ITB).

THE INTENT OF THE AWARDED CONTRACT IS TO ALLOW STATE AGENCIES
TO PURCHASE ALL DENTAL SUPPLIES AND EQUIPMENT FROM A VENDOR
CATALOG FOR CATEGORIES/LINE ITEMS.

THE ITEMS LISTED IN A VENDOR'S CATLOG, PRICE LIST(S) OR PRICE SCHEDULE
FOR THE CATEGORIES/LINE ITEMS AWARDED MUST BE SHIPPED FOR THE DURATION
OF THE CONTRACT. NO SUBSTITUTION OF ITEMS LISTED IN CATALOG, PRICE
LIST(S) OR PRICE SCHEDULE SHALL BE PERMITTED WITHOUT PRIOR WRITTEN
APPROVAL BY THE PURCHASING DIVISION.

IF THERE IS A DISCREPANCY BETWEEN THE PERCENTAGE ANNOTATED ON THE
SUBMITTED EVALUATION MODEL AND THE PERCENTAGE ANNOTATED ON THE PRICE
SHEET OF THE ITB, THE PERCENTAGE ON THE ITB PRICE SHEET SHALL PREVAIL.

IN THE EVENT OF A DISCREPENCY OF THE CATALOG PRICE LISTED ON THE
EVALUATION MODEL AND THE SUBMITTED PRINTED CATALOG, PRICE LIST(S) OR
PRICE SCHEDULE, THE PRICE LISTED ON THE CATALOG, PRICE LIST(S) OR
PRICE SCHEDULE SHALL PREVAIL.

FILL OUT COLUMN A, B AND C ON THE EVALUATION MODEL IN ACCORDANCE WITH
THE FOLLOWING:

(1). COMPLETE COLUMNS A (BRAND/MODEL), B (CATALOG PAGE NUMBER) AND
C (CATALOG LIST PRICE) ON THE EVALUATION MODEL FOR ALL ITEMS
LISTED ON THE EVALUATION MODEL FOR MATCHING CATEGORIES/LINE
ITEM(S) BID ON PRICE SHEET OF ITB (I.E. BID LINE 1, FILL OUT
ITEMS 1A THROUGH 1F ON THE EVALUATION MODEL).

COLUMN A: (BRAND/MODEL) ENTER THE BRAND/MODEL WHICH IS CONTAINED
IN CATALOG, PRICE LIST(S) OR PRICE SCHEDULE BEING BID.

COLUMN B: (PAGE NUMBER) ENTER THE PAGE NUMBER WHEREBY THE BRAND/
MODEL BID CAN BE FOUND IN CATALOG, PRICE LIST(S) OR
PRICE SCHEDULE BEING BID.

COLUMN C: (LIST PRICE) ENTER THE LIST PRICE

THE BRANDS/MODELS ANNOTATED (BID) ON EVALUATION MODEL MUST MEET OR
EXCEED LISTED SPECIFICATIONS. FAILURE TO MEET OR EXCEED LISTED
SPECIFICATIONS FOR ANY ITEM IN CATEGORY/LINE ITEM WILL RESULT IN
REJECTION OF BID FOR THAT CATEGORY/LINE ITEM.

******************* PRICE SHEET OF ITB ***************************

1.) BIDDERS ARE TO ANNOTATE A SINGLE PERCENTAGE (%) PLUS (+) OR MINUS
(-) AND THE AMOUNT TO BE ADDED OR DISCOUNTED FROM LISTED PRICE IN
CATALOG, PRICE SHEET(S) OR PRICE SCHEDULE FOR EACH LINE ITEM
(CATEGORY) BID. THE BIDDER MAY ANNOTATE ZERO (0) TO INDICATE THAT
LISTED PRICE IN THE CATALOG, PRICE SHEET(S) OR PRICE SCHEDULE IS
TO REMAIN AS LISTED IN THE CATALOG, PRICE SHEET(S) OR PRICE
SCHEDULE.

THE PERCENTAGE BID WILL APPLY TO ALL ITEMS LISTED BY CATEGORY IN
THE CATALOG, PRICE LIST(S) OR PRICE SCHEDULE.


2.) LIST ALL APPLICABLE CATALOGS, PRICE LIST(S) OR PRICE SCHEDULE
NAMES.


**** BIDDERS ARE REQUIRED TO SUBMIT A COPY OF THE CATALOG, PRICE
LIST(S) OR PRICE SCHEDULE WITH BID PACKAGE AND, IF APPLI-
CABLE, A SEPARATE PRICE SHEET FOR 'EXCLUDED ITEMS'.

UPON AWARD, BIDDER SHALL BE REQUIRED TO PROVIDE THE SAME
CATALOG, PRICE LIST(S) OR PRICE SCHEDULE TO ANY GOVERNMENT
AGENCY WHO REQUESTS IT AT NO CHARGE.

3.) LIST CATALOG, PRICE SHEET(S) OR PRICE SCHEDULE WHICH ARE
APPLICABLE TO THE CATEGORY/LINE ITEM BEING BID.

4.) EFFECTIVE DATE/YEAR OF CATALOG, PRICE LIST(S) OR PRICE SCHEDULE.

5.) REVISION DATE, IF APPLICABLE.

6.) APPLICABLE PRICE CODE
***IF MORE THAN ONE PRICE CODE PER ITEM IS LISTED ON THE CATALOG,
PRICE LIST(S) OR PRICE SCHEDULE, THE BIDDER IS TO SPECIFY WHICH
PRICE CODE IS APPLICABLE.

7.) IF THE BRAND/MODEL BID IS AN "OR EQUAL", PLEASE SUBMIT LITERATURE
AND OR WRITTEN SPECIFICATIONS WITH BID PACKAGE TO SUBSTANTIATE
ITEM BID MEETS OR EXCEEDS THE LISTED SPECIFICATIONS.

8.) ******** NO GREY MARKET ITEMS *********

9.) ******** NO REPACKAGED ITEMS, ONLY ORIGINAL PACKAGING OF A
PRODUCT WILL BE ACCEPTED AT DELIVERY POINT ********