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Department
of Human Services Child Care
Certificate Program Online Policy Manual Program Management |
Revised: |
17.5 |
PUBLIC RECORDS POLICY |
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All information related to work performed
under the Certificate Program is considered in the public record and is
available to the public for review and copying (at the public’s expense)
during normal business hours pursuant to T.C.A. 10-7-501. This information includes: ·
Provider
enrollment status in the Certificate Program; ·
Provider
payment information; ·
Parent
eligibility for Low-Income child care (excludes FF and TCC); and ·
Numbers of
all clients, including FF and TCC, and all providers. Exceptions The following specific information is considered confidential and will
not be released to the public: ·
The names,
addresses, Social Security numbers, telephone numbers and other identifying
information regarding the children and families served by the certificate
program who are: - receiving assistance under the Families
First, Transitional, At-Risk, Diversion, or TPACC programs; or, - part of a Child Protective Services case or
a Foster Care case administered by the Department of Children’s Services; ·
Low-Income
parent Social Security numbers; and ·
Provider
Social Security numbers. Local Procedures ·
Each local
office must have a procedure in place that details how requests from the
public for information that is considered public record will be handled. This plan must designate the person who is
to interact with the persons requesting the information and a backup person. ·
Court
ordered requests for records that contain information not to be released will
be immediately forwarded to the State Office.
Information or requested documents will not be released without
permission from the State Office. ·
“Blacking
out” restricted information on court ordered documents does not lift the
above requirement to first obtain state office permission to release such
information. |
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