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Reporting

Please contact your OCJP Program Manager if you are unsure of which reports to complete for your grant(s). Do not resubmit a report without first talking with your OCJP Program Manager.

Additional reporting information can be found in the OCJP Administrative Manual, Fund Source Chapters. - NCHIP/NARIPCOVERDELL,  Internet Crimes Against Children (ICAC)Residential Substance Abuse Treatment for State Prisoners (RSAT)

Fund Source Reporting Table: FVPSA

Client Survey Outcome Report - Due online by July 31st 

Transitional Housing Annual Report - Due online by July 31st

Domestic Violence Shelter Programs Output Report - Due online by July 31st.  All Fund Sources require that  ALL clients participating in your domestic violence shelter program(s) be counted as part of this annual output report regardless of the grant type.

Fund Source Reporting Table: SASP

SASP Annual Output Progress Report - Due via email by July 31st    Instructions for completing the SASP report 

Client Survey Outcome Report - Due online by July 31st

Domestic Violence Shelter Programs Output Report - Due online by July 31st.  All Fund Sources require that  ALL clients participating in your domestic violence shelter program(s) be counted as part of this annual output report regardless of the grant type.​

Fund Source Reporting Table: STOP

STOP Annual Output Progress Report - Due via email by July 31st    Instructions for completing the STOP report. 

Client Survey Outcome Report - Due online by July 31st

Training Participant Survey Outcome Report - Due online by July 31st

Domestic Violence Shelter Programs Output Report - Due online by July 31st.  All Fund Sources require that  ALL clients participating in your domestic violence shelter program(s) be counted as part of this annual output report regardless of the grant type.

Fund Source Reporting Table: VOCA

VOCA Output Report - Due Quarterly in online PMT System.  For more information: VOCA Subgrantee Data Report (Output) Webinar

VOCA Subgrant Award Projection Report (SAR) - (updated 1.27.17) Due within 30 days of start date of award and each subsequent project year using  online PMT System. For more information: VOCA Subgrant Award Report (SAR) Webinar

Narrative Performance Report - Due October 31st. Email to your OCJP Program Manager.  

                                        Subrecipient Questions: VOCA Reporting and PMT Webinar ​

Client Survey Outcome Report - Due online by July 31st 

Domestic Violence Shelter Programs Outcome Report - Due online by July 31st. All Fund Sources require that  ALL clients participating in your domestic violence shelter program(s) be counted as part of this annual output report regardless of the grant type.

Family Justice Centers should complete the following report regardless of fund source. Due Quarterly.

Family Justice Center Quarterly Report

Click below to complete any of the available year round reports for all fund sources:

  • OCJP Equipment Grant Closeout Report - This report is completed for grants funding equipment.
  • Quarterly Program Income  -  Only state and local government agencies, as well as Universities,  are required to complete this report. This report form is completed on a quarterly basis if program income is generated as a direct result of an agency-funded activity. It is due fifteen (15) calendar days after the close of each State fiscal year quarter. All income generated as a direct result of an agency funded project shall be deemed program income and reported via the use of this online form. If no program income is generated, this form may be submitted annually 15 days after the end of the fiscal year or end of the grant period. This report can be found at the OCJP Reporting Homepage or by clicking the link above. The deadline to submit this annual report is July 30th
  • Project Equipment Summary - Due online by July 30th . This report must be completed by any subrecipient that purchased sensitive minor equipment with OCJP grant funds. This report can be found at the OCJP Reporting Homepage or by clicking the link above. 
  • Policy 03 Quarterly Expense and Revenue Report (Non Profit Agencies only) -   This report is due Quarterly 30 days after Periods Ending: September, December, March, and June. Email to OCJP Financial Manager at  OCJP.P3@tn.gov

    Additional reporting information can be found in the OCJP Administrative Manual, Fund Source Chapters.

OCJP suggests that you print a copy of the blank report, complete the report by hand, enter the data into the online report, print a copy of the final report, submit the report and print a copy of the submission receipt. Data for each report must be entered completely at one time before submitting; you will be unable to save your work.

Remember to print a copy of your report before hitting ‘Submit’ and print a copy of the submission receipt. These two documents should be filed in your grant file for each report submitted. 

This Page Last Updated: July 18, 2017 at 9:30 am